Okaloosa County BOCC — January 3, 2017 — Change Order No. 2 for Checked Baggage Screening Project — agenda request — reading text

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: January 3, 2017 TO: Honorable Chairman and Members of the Board FROM: Tracy Stage SUBJECT: Change Order No. 2 for Checked Baggage Screening Project DEPARTMENT: Airport BCC DISTRICT: STATEMENT OF ISSUE: The Airports Department requests the Board of County Commissioners approve Change Order No. 2 with Lord & Son Construction, Inc. to extend the construction time by 240 days and add $43,683.00 to Contract No. C15-2310-AP in order to complete the Checked Baggage Screening Project. Staff also requests approval to reallocate the remaining allowances included within the contract. BACKGROUND: The construction contract for the Checked Baggage Screening Project at Destin-Fort Walton Beach Airport (VPS) was issued on July 7, 2015 to Lord and Son Construction, Inc. and the Notice-to-Proceed was issued on October 1, 2015. The scope of services to be performed under the contract includes the construction of an in-line Baggage Handling Conveyor System complete with Explosives Detection System (EDS) machines at the Destin-Fort Walton Beach Airport. Change Order No. 1 was approved by the Board on August 2, 2016. It extended the construction time of the project by 77 days as well as re-allocated the allowances included within the contract. The Transportation Security Administration (TSA) has requested additional items to further optimize the system to meet local TSA preferences that were not included in the original construction documents. In addition, TSA staff limitations delayed a planned transition in the construction phase. Costs associated with these changes are to be covered by the remaining Allowance within the Contract ($7,577.00) and available contingency funds within the existing Other Transaction Agreement with TSA ($76,664). This change order will increase the contract time by 240 days to a total of 587 giving the contract a new substantial completion date of May 9, 2017. It will also increase the contract price by $43,683.00 to a total of $3,714,183.00. The project is 100% funded by Other Transaction Agreement (HSTS04-13-H-CT1161) in the amount of $4,318,169, issued by the Department of Homeland Security. Attached as back-up to this Agenda Request:  Change Order No. 2 increases the amount of time needed to complete the project and adds funds to incorporate modifications to the system to enhance functionality. Problems with the system programming extended the testing time frame and impacted the schedule. In addition, TSA staff limitations delayed a planned transition to construction phase. The additional time allows sufficient time to continue to adjust the system to optimize its performance and complete project closeout including TSA coordination and final  acceptance. A portion of the additional costs associated with these changes are covered by existing allowances with the contract; the balance will be covered by the existing OTA Funding Agreement between the County and the TSA. Change Order No. 2 has been approved by Airports Director, Tracy Stage, Senior Project Manager, Mark Kistler, and Lord & Son’s President, Leven D. Lord II. • TSA's digitally signed approval of Change Order No.2, is signed by John L. Reed, TSA's Regional Director. • Attachments A-County Schedule of Value B-Lord & Son Construction, Inc.'s Additional Cost Proposal B.1-Lord & Son Construction, Inc.'s Summary Sheet B.2-Siemens Proposal for additional control pads B.3-TSA Work Station (Furniture Orders/Receipts) B.4-Daifuku Logan Teleflex proposal for changes to system per TSA. C-TSA Change Order Concurrence/Approval Form • The current Certificate of Insurance expires January 1, 2017. An updated Certificate of Insurance is attached. OPTIONS: Accept, Reject, or Table RECOMMENDATIONS: It is Staff's recommendation that the Board approve Change Order No. 2 with Lord and Son Construction, Inc. to extend the construction time by 240 calendar days on their contract No. ClS-2310-AP. Staff also recommends that the Board approve the reallocation of Allowances included within contract No. ClS-2310-AP. RECOMMENDED BY: APPROVED BY: John Hofstad, County Administrator