Okaloosa County BOCC — Jun 27, 2013 — O'Byrne MP — reading text

GENESIS GROUP FROM vision TO REALITY Landscape Architecture 9822 Tapestry Park Circle Tel 904.730.9360 - Suite 201 Fax 904.730.7165 Applied Sciences Jacksonville, FL 32246 www.GenesisGroup.com Urban Design Engineering Planning GIS July 23, 2013 Mr. Daniel E. O’Byrne Executive Director Emerald Coast Convention & Visitors Bureau 1540 Miracle Strip Parkway, S.E. Fort Walton Beach, FL 32548 RE: Okaloosa Island / Convention Center Property — Master Plan Update Dear Mr. O’Byrne: Genesis Group is pleased with the opportunity to assist you in updating the Master Plan for the above referenced property. Based upon our meeting on July 11, 2013, the current program considerations for this update will include the following land areas and uses: u Marler Park, including new plans for supplemental boat launch parking. . Convention Center, including new outdoor exhibition area, future outdoor amphitheater, parking garage structure, U.S. 98 pedestrian crossover, new porte- cochere and covered entry systems. . Headquarters Hotel with connection to the Convention Center, Parking Garage and related site amenities. s Emerald Coast Wildlife Refuge be Gulf Coast Marine Life Center / Aqua Green fish hatchery 7 Wild Willy’s Adventure Zone . Project Greenshores, including proposed elevated boardwalk and related shoreline improvements. . Veterans Park, including restroom and related site amenities. Per you request, we have prepared the following work scope which outlines the tasks necessary to assure all current and future ‘place-holders’ for design are fully considered and appropriately integrated into the future development plan. G:\0564\tde-oka\2013 Strategic Planning\Master Plan Update\O’Byrne MP proposal Mr. Daniel E. O'Byrne Emerald Coast Convention & Visitors Bureau July 23, 2013 Page 2 1. SCOPE OF SERVICES A. Pre-design Analysis / Data Collection / Base Documentation A field review of the site will be conducted for the purpose of gaining knowledge of the existing character, potential, conditions and constraints unique to the property. The analysis will include a detailed overview of existing and programmed land uses, facility operations, functional relationships, pedestrian and vehicular corridors, utility systems, drainage networks, and the natural site environs remaining from the prior golf course operations. The following data / informational resources will be collected, assembled and analyzed: = GIS parcel data = Aerial photography » Existing site plans for Marler Park and the Convention Center from archive files. * Existing and future lease-holder site development plans. = Project Greenshores vision plans This proposal assumes site development plans for the proposed Gulf Coast Marine Center (Aqua Green Project), Wild Willy’s Adventure Zone, and the Emerald Coast Wildlife Refuge can be made available in digital format through a request from the Tourist Development Department. Obtaining the proposed site plan drawings for these developments in digital format will significantly expedite the planning process. Site Data will be assembled to create an Auto CAD format base plan for documentation of the proposed Master Plan. This approach will provide the ability to conveniently update the Master Plan document if alternative development programs are considered. Program Formation / Future Development Components We envision one progress meeting / workshop to ascertain issues and desires relating to future building and development programs. Exploring these component issues will assist us in determining necessary or optimized relationships among buildings, services and support facilities. 1. Headquarters Hotel A development program will be prepared by Genesis Group personnel in collaboration with convention-hotel market feasibility and economic advisors who work nationally and internationally. Mr. Daniel E. O’Byrne Emerald Coast Convention & Visitors Bureau July 23, 2013 Page 3 Il. This development program will then become integrated into a conceptual / schematic building design to evaluate site adaption with existing improvements and future expansion considerations. These plans will be prepared by architects with extensive hotel and hospitality industry experience. 2. Veterans Park Based upon the general program elements established for the Veterans Park, a vision plan will be developed to assure the land area attributed to this park is appropriately integrated into the Master Plan and is a functional and aesthetic amenity to all surrounding and adjacent land uses. This plan will provide the media for further program refinement and the framework for future design development. Cc. Master Plan Creation Based upon the synthesis and diagrammatic coordination of the above referenced analysis, and in consideration of current and future building programs, growth projections and functional relationships, Genesis will prepare a Master Plan for the project area. Plan components will address the following: = Future building growth. = Building massing and spatial relationships. = Veterans Park site, including restroom and related site amenities. = Project Greenshores vision plan, including conservation areas and shoreline amenities. = Pedestrian circulation, green space and outdoor use areas. = Vehicular access, circulation and parking. = Conservation and storm water management areas. Final deliverable will be a color-rendered, future development plan with all site components clearly identified and labeled. CLIENT’S RESPONSIBILITIES A. Authorization to proceed with the services outlined in this proposal. B. Provide Genesis with any information, agreements, and / or restrictions in effect on the property that may impact planning and design. oy Assist Genesis in procuring digital files for lease-holder site development plans proposed for the property. Dz. The Client shall provide Genesis with access to the site for activities necessary for the performance of the services. E. Participation with area stake-holders, public officials review meetings. Mr. Daniel E. O'Byrne Emerald Coast Convention & Visitors Bureau July 23, 2013 Page 4 Il. SCHEDULE Upon receipt of a fully executed Task Order, Genesis shall perform its services and discharge the obligations imposed upon us in a prompt and timely manner and as expeditiously as is consistent with professional skill and care and the orderly progress ofthe work. We also acknowledge that the Client is to be regularly and routinely consulted in connection with the performance hereunder. IV. COMPENSATION Our professional fees for the described scope of services are outlined in the following table. Lump Sum Fees do not include travel, mileage, reproduction, supplies, and other non-labor (reimbursable) costs associated directly with this project. These will be invoiced in accordance with the terms and conditions of our existing Master Consulting Agreement, Contract No, C 91-0088-TDC. Fee Schedule Task Fee Basis | Subtotal Professional Fees A. Pre-Design Analysis Lump Sum $2,400.00 B. Program Formation / Future Development Components 1. Headquarters Hotel Lump Sum $12,000.00 2. Veterans Lump Sum $3,800.00 C. Plan Formation Lump Sum $8,200.00 Total: $26,400.00 Genesis shall submit invoices to the Client on a monthly basis for the work accomplished based on our estimate of the approximate fee earned. Invoices shall be payable within 45 days upon receipt of the invoice. In the event the referenced project or the services of Genesis called for under this Agreement is/are suspended, canceled or abandoned by the Client, Genesis shall be given five (5) days prior written notice of such action and shall be compensated for the professional services provided up to the date of suspension, cancellation or abandonment. V3 ADDITIONAL SERVICES Services authorized in writing by the Client other than those specifically listed in the Scope of Services shall be considered Additional Services for which the Client shall compensate Genesis at hourly rates as established in our existing Master Consulting Agreement, Contract No. C 91-0088- TDC. Mr. Daniel E. O’Byrne Emerald Coast Convention & Visitors Bureau July 23, 2013 Page 5 VI. EXCLUSIONS The following services are excluded from the above basic services and if any of the below services are required, they will be completed as additional services on an hourly rate basis. 1, Environmental / Biological Services. 2. Wetland delineations or mapping. 3. Requests for waivers or variances from County Land Development Regulations and other Regulations or Ordinances. 4. Any work associated with the design of sewage pumping stations. 5. Any work associated with offsite drainage studies. 6. Any work associated with traffic studies and any work associated with modifications to existing offsite roadways. 7. Geotechnical or other related subsurface investigations. This proposal represents the entire understanding between us with respect to the project and may only be modified in writing, signed by both parties. If you have any questions regarding our fee proposal, please call so we can clarify or revise our understanding of the project scope. Genesis appreciates the opportunity to submit this proposal, and we look forward to providing you with the professional services requested. Sincerely, GENESIS GROUP LN Wr tes ane nee G. BrinWheeler, RLA, APA Date Jogeph C. PetricH/RLA, CBC Date Executive Vice President Sgnior Vice President The signature below authorizes the work described herein and does so on behalf of the Signatory and on behalf of the Owner of the land or property upon which the work is to be performed, and warrants that he/she has authority to sign this Agreement on behalf of the Signatory and on behalf of the Owner of the land. Upon acceptance of this proposal, Genesis Group will submit this Scope of Services as a SUPPLEMENTAL AGREEMENT AND SERVICES AUTHORIZATION to our Master Consulting Agreement, Contract Number C91-0088-TDC as basis for issuance of Task Order. ACCEPTED BY: Daniel E. O’Byrne Print Name & Title Date