Fort Walton Beach Council agenda — 08-26-08 regular agenda — reading text

FUNDS AVAILABLE FOR TRANSFER: N/ A 13. PRICE ANALYSIS: ATTACHED ADD' L MAT FDR ONE B I D I T E M D A T A 14. DESCRIPTION OF BID ITEM: This bid is to obtain a unit price for the year for the purchase of Hydrated Lime. 15. SUPPLEMENTAL MATERIAL: ATTACHED ADD' L MAT FDR ONE 16. # BID INVITATIONS SENT: 12 17. # BIDS RECEIVED: 4 18. # RESPONSIVE BIDS: 4 19. RECOMMENDED VENDOR: Cheney Lime & Cement Company 20. BID AWARD AMOUNT: $ 203. 00 / ton (total cost will depend upon usage during the bid period) 21. COMMENTS: Low bidder, Industrial Chemicals, has withdrawn their bid 3 22. ESTIMATED QUANTITY TO BE PURCHASED ( BULK ITEMS): Unknown 23. ESTIMATED PURCHASE AMOUNT: Unknown 24. BID TABULATION ATTACHED: YES NO ADD' L MAT FDR 25. TERM OF CONTRACT: 1 year 26. BID VALID TO: 60 Days 27. BID PRICE VALID FOR TERM OF CONTRACT: YES NO 28. WARRANTY PERIOD: N/ A 29. DELIVERY TIME: 3 days 30. STATE CONTRACT: YES © O 31. CONTRACT #: N/ A 32. CO - OP PURCHASE: YES © O 33. AGENCY: N/ A 34. EXPECTED LIFE OF ITEM: N/ A 35. ITEM DEMO' D: YES Pq 36. REFERENCES CHECKED: YES NO 37. CONTRACT: ATTACHED ADD11 MAT FDR ®/ 38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES NO m" 39. CURRENT VENDOR: Cheney Lime & Cement Company 40. CURRENT PRICE: $ 167. 85/ ton SUBMITTED BY: Date ZA REVIEWED AND CONCUR: Michael Tatum Date Purchasing Director REVIEWED AND CONCUR: 1 Date Brandy Wunker Finance Director REVIEWED AND CONCUR: DVAV, a , g) 241 o e anahan Date i y Manager COMMENTS:  City of Fort Walton Beach MEMORANDUM DATE: July 9, 2008 TO: John Hofstad Utilities Department Director FROM: Michael C. Tatum Purchasing Direct SUBJECT: Hydrated Lime (Annual Bid) Bid # 08 -119 The referenced bid tabulation is forwarded for your review, in accordance with Vol 2, Chapter 4, Section 4.01, Paragraph 4.01. 025 Code of Ordinances and the Purchasing Procedures. Please take the action to prepare the Policies and necessary Memorandum for Approval by the City Manager and Council. The bid file is available for review at the Purchasing Department. The following information is furnished for those items applicable to Purchasing on the Request To Award Bid Memorandum: ITEM NO. /DESCRIPTION RESPONSE 16. Number of Bids Solicited 12 17. Number of Bids Received 4 18. Number of Responsive Bids 4 24. Tabulation Attached Yes 30. State Contract No MCT /mhj  Ori 0 0 N W s z 0 A m In V O Z i. 0 I&. v m a c F- W S O c U m a E m c Q a m r a V 0 J r d a m v teaA Z m  INDUSTRIAL CHEMICALS INC. P. O. Box 660688 — 2042 Montreat Drive — Birmingham, Alabama 35266 — 205 -823 -7330 July 28, 2008 CITY OF FORT WALTON BEACH 143 Hollywood Blvd Fort Walton Beach, FL 32548 Attention: Mr. Jeff Hyde RE: Bid No. 08 -119, Hydrated Lime Annual Bid Dear Mr. Hyde: Industrial Chemicals, Inc. recently received the award for the above referenced bid. When we submitted our bid, we mistakenly thought it was for Bulk Lime, and we bid on that basis. We will be unable to supply bagged lime at our bulk price, so, regrettably, we will have to ask to be released from this bid. We apologize for any inconvenience our error has caused for the City of Fort Walton Beach. Should you have any questions, please do not hesitate to give us a call at 1- 800 -476 -2042. Sincerely, INDUSTRIAL CHEMICALS, INC. 1v / W.L. Welch, Jr. Sales, Manager NNW * NACI licsponsiblc Distribution nbl*I' 41 0 , " vo Process Quality * Responsibility • Stewardship Birmingham, Alabama • Dothan, Alabama • Atlanta, Georgia • Mobile, Alabama • Montgomery, Alabama Dalton, Georgia • Nashville, Tennessee  CITY COUNCIL MEETING August 26, 2008 Consent Agenda Consideration of acceptance of the Local Mitigation Strategy Status Plan of Implementation, for information purposes only Public Works Director) Council Action 1st 2nd Vote: Agenda Item Number: 4  City ofFort Walton Beach Memorandum Date: August 19, 2008 To: Joyce Shanahan, City Manager From: Thomas Murray, Public Works Director Subject: Local Mitigation Strategy (LMS) Status of Plan Implementation 2008 Background: This item is provided for informational purposes only. The City of Fort Walton Beach participates in the Federal Emergency Management Agency' s FEMA) Community Rating System ( CRS) for the National Flood Insurance Program. Essentially, through governmental efforts to mitigate local hazards, the community residents become eligible for flood insurance discounts. Currently, the City' s CRS rating provides a 15% flood insurance discount for special flood hazard areas. Discussion: One requirement for the CRS rating is that " an annual report on evaluating progress toward implementing the action plan' s objectives and /or the recommendations of the area analyses" be submitted to the governing body, released to the media, made available to the public, and included as part of the community' s annual recertification." This agenda item, which provides the attached Status of Plan Implementation report dated August 19, 2008, satisfies that requirement. The Status of Plan Implementation report was prepared by the Okaloosa County Comprehensive Plan Committee, which is a multi jurisdictional body ( including the City of Fort Walton Beach) having the responsibility for preparing that report. No action by the City Council is necessary; the only requirement is for the City Council to receive this item as information and document that receipt in the meeting minutes. Prepared and Submitted BY: 907 - - * Y/ ra I of Date Thomas Murray, PE Public Works Director Reviewed and Concur: 4 2!.o 06 Jo c y 3Manag hanahan