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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: October 15, 2013
TO: Honorable Chairman and Members of the Board
FROM: Jeff Littrell
SUBJECT: Harcros Contract - Final Payment
DEPARTMENT: Water and Sewer
BCC DISTRICT: All
STATEMENT OF ISSUE: OCWS staff requests BCC approval of a final payment, in the
amount of $1,456.00, to Harcros Chemicals Inc. on contract C09-1974-WS.
BACKGROUND: Via the bidding process, Okaloosa County Water & Sewer entered into a
contract with Harcros Chemicals Inc. in 2009. This contract was for chlorine products, including
but not limited to the following commodities: sodium hypochloride (liquid chlorine) for well
sites and sewer plants, 150 lb. Chlorine cylinders for well sites, and 2,000 lb. Chlorine cylinders
for sewer plants. These commodities are ordered on a regular basis and delivered to various
water and sewer facilities. The final payment on this contract is now due. This particular
invoice, for $1,456.00, happens to be for two (2) 2,000 lb. chlorine cylinders that were delivered
to the Russell Stephenson WRF. The order was placed in FY2013; thus, this will be the final
payment on that contract. This final invoice, along with other pertinent information, is attached
for your review.
Moving forward into the future, staff bid out this commodity (Bid # WS43-13). Harcros
Chemicals Inc. was the lowest bidder meeting the specifications. On September 3, 2013, the
BCC approved the bid award to Harcros. Because the commodity was bid out and there are new
prices, there will be a new contract with Harcros. Now that the final commodity has been
received for orders in FY2013, final payment is now due on the previous contract.
OPTIONS: Approve or deny.
RECOMMENDATIONS: Staff recommends BCC approval of payment of a final payment, in
the amount of $1,456.00, to Harcros Chemicals Inc. on contract C09-1764-WS.
RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator