Fort Walton Beach Resolution — 2008-49-CDBG Public Participation Plan — reading text

Annual Action Plan is altered by more than 50% of the originally approved activity line item. 4. A change in the entity responsible for carrying out an activity or a change in the location of a proposed project. c. F or a substantial amendment to the Five Year Consolidated Plan or Annual Action Plan, a public notice shall be advertised which identifies the proposed substantial amendment and provide at least a 30 day comment period prior to the City Council meeting at which the substantial amendment will be considered. i. The notice requirements will meet all requirements specified in Section 111 above. d. Any revision not deemed to be a " substantial amendment" may be considered and approved by the City Council at a regularly scheduled meeting. e. Comments: i. Citizens shall be given the opportunity to comment on any proposed substantial amendment. ii. The City shall consider any comments or views of the citizens received in writing, or orally at the public hearings, in preparing the amendments. A of any comments or summary of these comments or views, and a summary views not accepted and the reasons therefore, shall be attached to the adopted amendment. with the f. Upon approval by City Council and HUD, the amendment will be placed appropriate Plan on the City' s web site. VII. CONSOLIDATED ANNUAL PERFORMANCE REPORT ( CAPER) a. Public notice: A public notice which provides for citizen review and comment during the development of the City' s Consolidated Annual Performance Report CAPER) shall be advertised in a local paper of general circulation 15 days prior to the transmission of the report to HUD. The public notice shall meet the requirements of Section III above. b. Citizens stlall be given the opportunity to comment on the development of the CAPER. c. The City shall consider any comments or views of the citizens received in writing, or orally at the public hearings, in preparing the final consolidated plan. A of any comments or views summary of these comments or views, and a summary not accepted and the reasons therefore, shall be attached to the final CAPER. VIII. PUBLIC PARTICIPATION PLAN s Public a. A public notice which provides for citizen review and comment on the City' Participation Plan shall be advertised in a local paper of general circulation 15 days priorto the adoption public hearing by City Council. The public notice shall meet the requirements of Section III above. 7  b. Citizens shall be given the opportunity to comment on the Public Participation Plan. c. The City shall consider any comments or views of the citizens received in writing, or orally at the public hearing, in preparing the final consolidated plan. A summary of these comments or views, and a summary of any comments or views not accepted and the reasons therefore, shall be attached to the final Public Participation Plan. IX. TECHNICAL ASSISTANCE The City of Fort Walton Beach will provide technical assistance to groups representative of persons of low and moderate income that request assistance in developing COSG proposals for funding assistance under any of the programs covered by the consolidated plan. The level and type of assistance appropriate will be determined by the City based on its ability to provide or arrange for such assistance, the cost of providing such assistance and other relevant factors. Assistance will be provided in a reasonable and timely manner during normal office hours or after hours upon appointment. X. PUBLIC INFORMATION AND RECORDS The adopted Public Participation Plan, adopted Consolidated Annual Action Plan, adopted Five Year Consolidated Plan, adopted substantial amendments, and the performance report will be avaHable at the Community Development Department located in the City Hall annex at 105 Miracle Strip Parkway, Fort Walton Beach, FL during regular office hours. All proposed and final plans will be available free upon request. All information of the preceding 5 years related to the CDSG program, will be made available through a public information request submitted to the city clerk located at City Hall, 107 Miracle Strip Parkway, Fort Walton Beach, FL. Special communication aids can be made available to persons upon request. The City shall provide reasonable and timely access to such requests. XI. WRITTEN COMMENTS AND RESPONSES The City of Fort Walton Beach will respond to written complaints and grievances in writing in a timely manner. XII. CITIZEN COMPLAINT PROCESS: a. Complaints of consolidated plan, annual action plan, substantial amendments to either Plan or the annual performance report: all complaints shall be provided in writing. A written response shall be provided within fifteen ( 15) working days from the date of receipt of the complaint. b. Complaints of substandard workmanship and complaints of discrimination in housing and or HUD assisted contracts: i. The city shall enforce nondiscrimination practices in program policy, procedure or performance and to assure quality workmanship. 1. The initial effort to resolve such complaints shall be the responsibility of the Community Development Department Director. a) The Director shall collect pertinent information necessary to assess the validity of the complaint and after meeting with the complainant, he/ she shall render an administrative decision regarding the complaint. The decision shall be rendered in 8  writing within fifteen ( 15) days of the date of the receipt of the written complaint. b) If this fails to resolve the complaint or related issues, the complainant may file an appeal to the City Manager. The determination by the city manager will be considered to be the final decision at the local level. c) Either party may seek judicial remedy or appeal the decision to HUD, Jacksonville Office at the following address: US Department of Housing and Urban Development c/o Fair Housing and Equal Opportunity Division 301 West Bay Street, Suite 200 Jacksonville, FL 32202- 5121 d) Housing discrimination complaints or questions may also be filed directly by calling: HUD: 1- 800-424- 8590 STATE: 1- 800- 342- 8170 e) Nothing in the procedures above shall prohibit a person from filing a complaint directly with the above HUD office. Approved by the City Council of Fort Walton Beach, FL on cJ.(}( J' />; 7~ Signature of Chief Elected Official: /; It; ~> Date:/( J-/ o ~ Ij-- 9