Fort Walton Beach Resolution — 2008-49-CDBG Public Participation Plan — reading text

OPPORTUNITIES a. Public Input Meeting: A public notice, meeting the requirements of Section III above, will be published in a local newspaper of general circulation, 15 calendar days prior to the public hearing to inform citizens about the Five Year Consolidated Plan for the CDBG Program during the development of the Plan. In addition, the City shall invite the participation of local and regional institutions, the Chamber of Commerce, local churches and community organizations through informational flyers. The notice shall state the purpose of the meeting which is to: 3  i. Present the schedule for the preparation of the Five Year Consolidated Plan; ii. Review the past performance and present status of the Program; iii. Consider public input on housing and community development needs; and iv. Consider the recommendations from the public concerning potential activities or projects to aid in addressing identified concerns. b. Public Meeting: i. Public Notice Criteria: 1. Published thirty ( 30) calendar days prior to the public hearing to receive input on the Draft/Proposed Five Year Consolidated Plan} 2. The public notice shall meet the requirements of Sec. III above and: a) Be placed in the local paper of general circulation to provide notice of the 30 day comment period on the Draft Consolidated Plan which will begin the date of the published notice; b) Provide locations where a complete copy of the Draft Consolidated Plan can be reviewed; c) Set the date of the City Council meeting at which the public input and the Five Year Consolidated Plan will be considered; d) Provide a summary of the contents and purpose of the consolidated plan, e) Provide a statement of the estimated amount of CDBG funds which will benefit persons of low and moderate income. f) Provide the amount of assistance the local government expects to receive ( including grant funds and program income); g) State the range of activities that may be undertaken; h) Describe the local government' s plans to minimize displacement of persons and to assist any persons displaced in accordance with HUD' s Anti- displacement and Relocation Policies, specifying the types and levels of assistance the local government will make available ( or require others to make available) to persons displaced, even if the local government expects no displacement to occur; i) State the locations where a complete copy of the Draft Five Year Consolidated Plan can be reviewed, and j) State when, how and where the local government will make this information available. c. Comments: i. Citizens shall be given the opportunity to comment on the Five Year Consolidated Plan. ii. The City shall consider any comments or views of the citizens received in writing, or orally at the public hearings, in preparing the final consolidated plan. A summary of these comments or views, and a summary of any comments or views not accepted and the reasons therefore, shall be attached to the final consolidated plan. d. Upon approval by the City Council and HUD, the Five Year Consolidated PI~ n will be placed on the City' s web site. 4 v~ CONSOLIDATED ANNUAL ACTION PLAN - PUBLIC PARTICIPATION OPPORTUNITIES a. Public Hearings - General: Prior to submitting a CDBG application to the State, the City of Fort Walton Beach will conduct at least one public hearing to identify community development and housing needs, including the needs of low and moderate income persons, as well as other needs in the community that might be addressed through the COBG program, and to review proposed CDBG activities and the past performance of the City in carrying out its CDSG responsibilities. In the event COBG funds are granted by the State, the City will conduct at least one additional public hearing to allow citizens to review and comment on its performance in carrying out its CDBG program. b. Public Input Meeting: A public input meeting will be held to present the schedule for the development of the Consolidated Plan and receive public input. i. Public Notice: A public notice, meeting the requirements of Section III above, will be published 15 calendar days prior to the public hearing to inform citizens about the Annual Action Plan public input meeting and the deadline for submission of applications for funding proposals for the CDBG Program. In addition to the requirements of Section III above, the public notice will include: 1. Be placed in the local paper of general circulation to provide notice of the 30 day comment period on the Draft Consolidated Plan which will begin the date of the published notice; 2. Provide locations where a complete copy of the Draft Consolidated Plan can be reviewed; 3. Set the date of the City Council meeting at which the public input and the Five Year Consolidated Plan will be considered; 4. Provide a summary of the contents and purpose of the consolidated plan, 5. Provide a statement of the estimated amount of COSG funds which will benefit persons of low and moderate income. 6. Provide the amount of assistance the local government expects to receive ( including grant funds and program income); 7. State the range of activities that may be undertaken; 8. Describe the local government' s plans to minimize displacement of persons and to assist any persons displaced in accordance with HUD' s Anti-displacement and Relocation Policies, specifying the types and levels of assistance the local government will make available ( or require others to make available) to persons displaced, even if the local government expects no displacement to occur; and 9. State when, how and where the local government will make this information available. ii. The purpose of the meeting is to: 1. Present the schedule for the preparation of the Annual Action Plan; 2. Present the deadline and provide the application for submission of funding proposals to interested parties; 3. Consider housing and community development needs; and 5  4. Consider recommendations concerning potential activities or projects to aid in addressing identified concerns. c. Public Meeting: A public input meeting will be held to present the schedule for the development of the Consolidated Plan and receive public input. i. A public notice shall: 1. Meet the requirements of subsection V. b. above, 2. Be published thirty ( 30) calendar days prior to the public hearing to consider the Draft Annual Action Plan, 3. Be placed in the local paper of general circulation and shall specify: a) The 30 day comment period on the Draft Annual Action Plan which will begin the date of the published notice'; b) The locations where a complete copy of the Draft Annual Action Plan can be reviewed; and c) The date of the City Council meeting at which the public input and Annual Action Plan will be considered. d. Comments: i.Citizens shall be given the opportunity to comment on the Consolidated Annual Action Plan. ii.The City shall consider any comments or views of the citizens received in writing, or orally at the public hearings, in preparing the final consolidated plan. A summary of these comments or views, and a summary of any comments or views not accepted and the reasons therefore, shall be attached to the final consolidated plan. e. Upon approval by City Council and HUD, the final Annual Action Plan will be placed on the City's web site. VI. AMENDMENTS TO THE FIVE YEAR CONSOLIDATED PLAN OR THE ANNUAL ACTION PLAN a. The City will amend its approved Five Year Consolidated Plan or Annual Action Plan whenever it makes a decision to: make a change in its allocation priorities or a change in the method of distribution of funds; carry out an activity using funds from any program covered by the consolidated plan ( including program income), not previously described in the action plan; or to change the purpose, scope, location or beneficiaries of an activity. b. The City will use the following criteria to determine what changes in the planned or actual activities constitute a substantial amendment to the Five Year Consolidated Plan or Annual Action Plan: i. Five Year Consolidated Plan Substantial Amendment criteria: 1. The addition of program activities which do not fall within any of the priority areas cited in the Five Year Consolidated Plan or the change in use of CDSG funds from one eligible activity to another. 2. The deletion of program activities which address anyone of the priority areas cited in the Five Year consolidated Plan. 3. A major alteration of the purpose, scope, location or beneficiaries of the activities cited in the Consolidated Plan. 4. A change in the entity responsible for carrying out an activity or a change in the location of a proposed project. ii. Annual Action Plan Substantial Amendment criteria: 6  1. The addition or deletion of any activities from the approved list of activities included in the Annual Action Plan or the change in use of CDBG funds from one eligible activity to another. 2. The purpose, scope, location and/ or beneficiaries of any activity or project which are materially altered or changed from the approved Annual Action Plan. 3. The approved funding for any individual activity included in the