Okaloosa County School Board — Regular Meeting, November 13, 2023 — reading text

CMI for price validation for Program #6, Task Order #2, Scope Modification #7, School Security and Fencing, amount not to exceed $4,843.00. Public Content Approval is requested for the Authorization for Professional Services Agreement between CMI and The School Board of Okaloosa County, Florida for Program #6, Task Order #2, Scope Modification #7, School Security and Fencing. Scope of Services: Investigate proposed work scope, prepare independent estimates for Probable Construction Costs and Review and Validate TPM's GMP for: Program #6, Task Order #2, Scope Modification #7, amount not to exceed $4,843.00. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments CMI P-1577 for TO2 Scope Mod 7.pdf (797 KB) Motion & Voting Motion to approve the Authorization for Professional Services from CMI for price validation for Program #6, Task Order #2, Scope Modification #7, School Security and Fencing, amount not to exceed $4,843.00. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 10. Construction Program/Owner's Representative's Business Subject : 10.3 Funding and Owner Direct Purchase (ODP) for Destin Middle School Cafeteria Furniture for the Pre- GMP Phase of Task Order #34, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Regular Meeting Type : Action Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Dollar Amount : $317,683.98 Budget Source : 3911 - Other Capital - Capital Sales Tax Recommended Action : Motion to approve Funding and Owner Direct Purchase (ODP) for Destin Middle School Cafeteria Furniture for the Pre-GMP Phase of Task Order #34, in the amount of $317,683.98. Public Content Approval is requested for Funding and Owner Direct Purchase (ODP) for Destin Middle School Cafeteria Furniture for the Pre-GMP Phase of Task Order #34, in the amount of $317,683.98. This is being done in advance of the GMP because furniture is a long lead item. For additional information, please contact Dr. Bill Smith, 689-7158. File Attachments Meteor Education quote 94080-02.pdf (4,617 KB) Motion & Voting Motion to approve Funding and Owner Direct Purchase (ODP) for Destin Middle School Cafeteria Furniture for the Pre-GMP Phase of Task Order #34, in the amount of $317,683.98. Motion by Marti Gardner, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 10. Construction Program/Owner's Representative's Business Subject : 10.4 TPM Program #6, Task Order #24, Scope Modification #1 - Central Administration Complex Renovation (Phase 1) in Niceville, Florida, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Regular Meeting Type : Action Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Dollar Amount : $450,000.00 Budget Source : Capital Outlay - Interest Earned on 1.50 Mill Funding Recommended Action : Motion to approve TPM Program #6, Task Order #24, Scope Modification #1 - Central Administration Complex Renovation (Phase 1) in Niceville, Florida in the amount of $450,000. Public Content Approval is requested for TPM Program #6, Task Order #24, Scope Modification #1 - Central Administration Complex Renovation (Phase 1) in Niceville, Florida in the amount of $450,000. This scope modification provides additional Pre-GMP and GMP Phase design services for Central Administration Renovation Project Phase 1A and Phase 2 to be completed in advance of construction. Phase 1A consists of a new Training Room, Executive Conference Room, and additional offices to be used during the different construction phases as swing space. Design services will include AV for the Training Room and Conference Areas. Additional FF&E design efforts are also included for the planning of furniture and equipment for Phase 1A areas. This modification also includes the same Pre-GMP and GMP Phase design services for Phase 2 which includes the Board Members offices, Board Room and Senior Leadership office area. Design services for Phase 2 will also include AV for the Board Room and Board Conference Areas as well as Senior Leadership offices. Additional FF&E design efforts are also included for the planning of furniture and equipment. This scope modification will result in 100% Construction Design documents for both Phases used to develop a GMP for approval at a later date. Please contact Dr. Bill Smith for additional information, 689-7158. Motion & Voting Motion to approve TPM Program #6, Task Order #24, Scope Modification #1 - Central Administration Complex Renovation (Phase 1) in Niceville, Florida in the amount of $450,000. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 10. Construction Program/Owner's Representative's Business Subject : 10.5 Jacobs/Titan Capital Outlay Program #6, Partial Shared Savings Task Orders #12, #17, #20 and #21, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Regular Meeting Type : Action Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Fiscal Impact : Yes Dollar Amount : $3,600,000.00 Budgeted : Yes Budget Source : Capital Sales Tax & COPs 2022A Recommended Action : Motion to approve Jacobs/Titan Capital Outlay Program #6, Partial Shared Savings Task Orders #12, #17, #20 and #21 for a total of $3,600,00.00 savings to the District. Public Content As part of Total Program Management (TPM), any Task Order savings are shared by the District and Jacobs/Titan, splitting the funds 60% and 40%, respectively. The table below provides a summary of the savings submitted for approval. District - Titan - Task Order Fund Total 60% 40% #12 - District-Wide Sales Tax COPS $1,500,000 $1,000,000 $2,500,000 Construction Projects 2022A #17 - Roof Replacement at Bluewater Sales Elementary School and Walker $450,000 $300,000 $750,000 Elementary School Tax #20 - 2022/2023 Priority Roofing Projects COPS $1,200,000 $800,000 $2,000,000 2022A #21 - Longwood Elementary School COPS $450,000 $300,000 $750,000 Classroom Renovation 2022A Total - Shared Savings $3,600,000 $2,400,000 $6,000,000 Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO17 PCCO 01 Shared Savings Partial.pdf (161 KB) TO20 PCCO 02 Shared Savings Partial.pdf (160 KB) TO21 PCCO 01 Shared Savings Partial.pdf (160 KB) TO12 PCCO 03 Shared Savings Partial.pdf (161 KB) Motion & Voting Motion to approve Jacobs/Titan Capital Outlay Program #6, Partial Shared Savings Task Orders #12, #17, #20 and #21 for a total of $3,600,00.00 savings to the District. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Nov 13, 2023 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. Motion & Voting Motion to approve the Acknowledgement of Legal Representation, Waiver and Consent for the law firm of Hand Arendall Harrison Sale LLC, to represent a party in a proposed purchase of real property from The School Board of Okaloosa County, Florida. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : Nov 13, 2023 - Regular Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board