Okaloosa County School Board — Regular Meeting, November 13, 2023 — reading text

N/A Center 9800 - Okaloosa Academy $ 787.00 Center 9805 - NWFSC Collegiate High School 3,079.00 Center 9807 - Liza Jackson Preparatory School 9,744.00 Total $13,610.00 File Attachments Agenda - Fed Impact Aid 2022 Pmt 3 2023-11-13.pdf (945 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 7. Consent Agenda Subject : 7.14 ITB 24-01 HVAC Equipment & Parts-Facilities/Maintenance, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Fund, 0319 DW HVAC Replacement Recommended Action : Motion to approve the committee's recommendation to award ITB 24-01 HVAC Equipment & Parts- Facilities/Maintenance to multiple vendors, based on percentage off discount, effective December 10, 2023, through December 9, 2026. Public Content Request approval of the committee's recommendation to award ITB 24-01 HVAC Equipment & Parts-Facilities/Maintenance to multiple vendors, based on percentage discount. Funding will be paid from Capital Fund, 0319 DW HVAC Replacement. The three (3) year contract is effective December 10, 2023, through December 9, 2026, and copies of the award tabulation, bid, and addendum to the bid are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments ITB 24-01 TAB.pdf (139 KB) ITB 24-01 HVAC.pdf (1,282 KB) ITB 24-01 Addendum 1.pdf (228 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 7. Consent Agenda Subject : 7.15 Tag-On Bid Purchase Over $50,000: Musco Sports Lighting, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Fiscal Impact : Yes Dollar Amount : $904,750.00 Budgeted : Yes Budget Source : Capital Fund, Project 4204 DW Athletic Facilities Recommended Action : Motion to approve the purchase of sports lighting equipment and installation from Musco Sports Lighting for Crestview High School, Destin Middle School, and Fort Walton Beach High School, for a total of $904,750.00. Public Content Request approval of the purchase of sports lighting equipment and installation from Musco Sports Lighting for Crestview High School $289,750.00, Destin Middle School $285,000.00, and Fort Walton Beach High School $330,000.00, for a total of $904,750.00. The purchases are made through Sourcewell Contract #041123-MSL, and funds will be paid from Capital Fund, Project 4202 DW Athletic Facilities. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments CVHS QUOTE.pdf (315 KB) DMS QUOTE.pdf (313 KB) FWBHS QUOTE.pdf (311 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 7. Consent Agenda Subject : 7.16 Tag-On Bid Purchase Over $50,000: Critical Response Group, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Fiscal Impact : Yes Dollar Amount : $137,428.00 Budgeted : Yes Budget Source : General Fund, Project 4061 School Mapping Data Grant Recommended Action : Motion to approve the purchase of Collaborative Response Graphics (CRGs) from Critical Response Group in the amount of $137,428.00. Public Content Request approval to purchase Collaborative Response Graphics (CRGs), site-specific common operating pictures of our school sites to enable better communication during an emergency. The purchase in the amount of $137,428.00 is made from Critical Response Group through TIPS Contract #230202. Funds will be paid from General Fund, Project 4061 School Mapping Data Grant. A copy of the quote is attached. For additional information, please contact Steve Horton, Deputy Superintendent, at (850) 689-7184. File Attachments CRG QUOTE.pdf (6,969 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 7. Consent Agenda Subject : 7.17 Renewal of Tag-On Bid: Annual Agreement for Portable Moving Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 13, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Nov 13, 2023 Absolute Date : Nov 13, 2023 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Fund, Project 2353 DW- Portable Repairs & Relocation Recommended Action : Motion to approve the renewal of Tag- On Bid Annual Agreement for Portable Moving Service, through Escambia County Schools, effective  November 17, 2023, through November 16, 2024. Public Content Request approval to renew the Tag-On Bid Annual Agreement for Portable Moving Services, through Escambia County School District, based on fixed pricing, and will be used as needed. The awarded vendor is Ducky Johnson House Movers, Inc. and funding will be paid from Capital Fund, Project 2353 DW-Portable Repairs & Relocation. The contract is effective November 17, 2023, through November 16, 2024, and copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS.pdf (1,101 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules,