Okaloosa County BOCC — May 20, 2014 — State of Florida Department of Revenue Standard Contract CST46 — reading text

to whom the payment shall be made Is: Okaloosa County Board of County Commissioners Qkalonsa County Finance Department 302.N..Wilson St. Suite 203 restview. FL 32536 Phone # 850.689.5000 ext. 3415 Fax #850.689.5882 The name of the contractor's contact person, email address, and street address where financial and administrative records are maintained is: Okaloosa County Board of County Commissioners Contracts and Grants Department - Marcella B. Eubanks 1804 Lewis Turner Blvd. Suite 206 Fort Walton Beach, FL 32547 Phone # 850,651.7200 ext. 4381 Fax # 850.609.5029 email: grants@clerkofcourts.cc The name, ernall address, mailing address, and telephone number of the representative of the contractor responsible for administration of the program under this contract Is: Johnny M, Eubanks, Lieutenant Okaloosa County Sheriff's Office 50 2nd Street Shalimar, FL 32579 Phone # 850,651.7414 Fax # 850.609.2086 The name, email and mailing addresses, and telephone number of the Contract Manager for the Department for this contract is: Heather Rosenberg ~ Contract Manager Florida Department of Revenue Child Support Program P.O. Box 5586 Tallahassee, FL 32314-5586 850-617-8050 rosenbeh@dor.state.fl.us Upon change of representatives (names, addresses, telephone numbers) by either party, notlce shall be provided In writing to the other party and the notification attached to the originals of this contract. Template Revised 2/3/2014 10 Contract Number CST46 H. All Terms and Conditions Included This contract and its attachments, and any exhibits referenced in said attachments, together with any documents Incorporated by reference, contain all the terms and conditions agreed upon by the parties. There are no provisions, terms, conditions, or obligations other than those contained herein, and this contract shall supersedes all previous communications, representations, or agreements, elther verbal or written between the parties. If any term or provision of this contract Is legally determined unlawful or unenforceable, the remainder of the contract shall remain in full force and effect and such term or provision shall be stricken. Attachments and exhibits to thls contract which apply, and therefore are Incorporated by reference include (those indicated with a checked box (5X): Applicable Attachments and Exhibits: [xX] indicates that it applies te to this contract. : : [ - Attachment a "Attachment Title bi Attachment A Scope of Work/Additlonal Provisions C] Attachment B Order of Precedence (and Gontract Content) <q Attachment G(1) Required Certifications (Non-Attorney) oO Attachment C(2) Required Certifications (Attorney) xX Attachment D Additlonal Provisions for Federally Funded Contracts x Attachment E Certification Regarding Debarment, Suspensions XX Attachment F Certification Regarding Lobbying Ol Attachment G Individual Contractor Security Agreement Form Ol Attachment H Criminal Background Cheek Requirements Cr] Attachment I Compliance with the Florida Single Audit Aet (Property Appraiser) rj Attachment J Access to Department Information Resources and Facllities Dm Exhibit 4 Monthly Invoice Excel Form Dx] Exhibit 2 Substantiating Report To Involce Excel Form oO Attachment M Other - See attachment for details Template Reviaed 2/3/2014 1 Contract Number CST46 By signing this contract, the parties agree that they have read and agree to the entire contract, as described in Paragraph Illl.H. above. iN WITNESS THEREOF, the parties hereto have caused this 21 page contract to be executed by their undersigned officials as duly authorized. CONTRACTOR: Okaloosa County Board of County Commissioners SIGNED BY: PRINTED NAME: Charles K. Windes, Jr. TITLE: Chairman DATE: Contractor Federal Employer LD. # & MyFloridaMarketPlace = Perp# 59-6000765 Ext# 015 Extension # : Template Revised 2/3/2014 FLORIDA DEPARTMENT OF REVENUE SIGNED BY: NAME: Lia Mattuski TITLE: Director, Financial Management DATE: FLORIDA DEPARTMENT OF REVENUE Office of the General Counsel Approved as to form and legal content 12 Contract Number CST46 Attachment A Scope of Work/Additional Provisions A. GENERAL PROVISIONS 4. The sheriff shall prompily attempt service of process and execution of writs of bodily attachment pursuant to Section 30.231, Section 61.11, Section 409.256(4) and Section 409.2563(4), Florida Statutes, on all Title IV-D Child Support judicial and administrative actions that are referred by the Department, or its designee. 2. The sheriff is to maintain sufficient staff, facilities and equipment to deliver the agreed upon services or to notify the Department 30 days in advance whenever the sheriff is unable, or is going to be unable, to provide the required quality or quantity of services. 3. Under the provisions of the law and the terms of this contract, the service provided by the sheriff includes: a. Personal service of process, to include substitute service as authorized by law; b. Service of Subpoenas, except witness subpoenas; c. Execution of Writs of Bodily Attachment. 4. Subject to the terms and the provisions of 45 C.F.R., Part 74, the Department shall reimburse the county for expenditures made in accordance with the established Federal Financial Participation (FFP) rate, as stipulated in this contract, subject to the availability of funds and any related federal and/or state legislated changes. B. SERVICE OF PROCESS AND EXECUTION OF WRITS OF BODILY ATTACHMENT 1. Manner of Service a. The sheriff should promptly obtain child support summons or writs of bodily attachment, and thereafter serve process or execute writs within seven (7?) calendar days of receipt of the request. If process is not served or a writ not executed on the first attempt, the sheriff should make a minimum of two additional attempts within twenty-one (21) calendar days after receipt. b. Given the critical issue of effective and timely service of process and execution of writs in establishing and enforcing child support orders, it is incumbent upon the sheriff to attempt to serve or execute a writ at any address necessary to effect service. These attempts should include, but are not limited to, serving or executing a writ during employment hours at the respondent's place of employment, outside employment hours at the respondent's residence, or at any other additional address{es), when multiple addresses are provided by the Department or some other source. The sheriff should attempt service of process or execution of a writ at as many of the addresses provided and at different time intervals as necessary. c. The sheriff shall determine the most appropriate time to attempt service of process and execution of writs. Attempts may be made on nights or weekends. After a writ is executed the sheriff shall enter it into the Florida Crime Information Center FCIC system within three (3) business days. d. Within seven (7) calendar days of successful service of process, the sheriff shall provide the Department or its designee and the Clerk of Court the sheriffs return indicating service has been perfected and the address. e. Within seven (7) calendar days of the final attempt when service of process is unsuccessful, the sheriff shall provide the Department (or its designee) and the Clerk of Court the sheriffs return indicating service has not been perfected. The return should state the reason(s) for nonservice for each address attempted. Template Revised 2/3/2014 13 Contract Number CST46 f. The sheriffs return of service should include: For administrative cases - The Department of Revenue’s Service Return Coversheet (CS-OA90 page 2) and/or the sheriff's service return documentation. For judicial cases — Sheriffs return of service documents. g. Return of service is to be provided to the address indicated on the Department's Request for Service of Process. Each return should include the following information: (1) The names of the respondent, petitioner (whenever provided), and the Child Support case number. (2) How the process was served, i.e.: personal or substitute service. If substitute service, the relationship of the substitute to the person served or that the substitute resides in the person’s normal place of abode. (3) Complete address where service of process was successful. (4) A list of all papers served on the party. (5) Date and time of service of process attempts. (6) The reason(s) that service was unsuccessful. (7) Complete addresses where service of process was attempted if service is unsuccessful. h. If the location information on the request for service of process or writ of execution provided by the Department is incorrect, the sheriff shall exercise due diligence in locating and serving or arresting the person. i. Since the respondent is required to carry the purge payment receipt for 30 days, the sheriff should establish, audit, and monitor a procedure that will ensure removal, within thirty (30) calendar days, of all completed or rescinded writs from the FCIC telecommunications system in accordance with Section 61.11(2)(e), F.S. j. The county shall retain the prevailing local match rate when the party served or arrested pays court ordered costs of service of process or writ execution. The remaining match rate shall reduce the total bill to the Department for the month in which the person made the payment. The invoice must show the names of all persans who made payments. 2. Method of Payment Template Revised 2/3/2014 a. Only one request for payment may be submitted for each request from the Department for service of process or writ execution. The forms in Attachment A, Exhibits 1-2, must be used to send the monthly request for payment for services to the Department. The forms must be submitted to the Department by email as a Microsoft Excel attachment. Each monthly invoice must include an authorized signature certifying that service of process or writ of bodily attachment has been attempted and/or executed. The forms will be supplied to the appropriate Board or Sheriff's Office in Microsoft Excel format, and after completion each month are to be submitted to: E-mail: sheriff_invoices@dor.state.fl.us b. The invoice for payment must be received by the Department within 45 days after the end of the month in which services are rendered. c. The county will be reimbursed for service of process for judicial and administrative actions at the prevailing rate of Federal Financial Participation in Title IV-D cases, 66% of the $20.00 fee ($13.20) for each service of process and 66% of the $70.00 fee ($46.20) for a writ of bodily attachment. These reimbursernent amounts are the only allowable costs for reimbursement for service of process and writs of bodily attachment. 14 Contract Number CST46 Cc. SERVICES TO BE PERFORMED BY THE DEPARTMENT The Department of Revenue shall ensure that all papers to be served and writs to be executed are clearly identified as Title IV-D child support cases. 2. The Department shall provide to the sheriff the best known address(es) where the person may be served or the writ executed. 3. The Department shall provide the sheriff with Child Support case numbers (a.k.a.CSE #s) and names of the parties to be served for the sheriff to enter an the Substantiating Report To Invoice form (Attachment A Exhibit 2). 4. The Department may provide photographic images, if available, for service of process and execution of writs as authorized by section 322.142, Florida Statutes. Any disclosure, distribution, or copying of the photographic images, or the information in it, is prohibited. D. ADDITIONAL TERMS AND CONDITIONS 1. Area of Service — The services required of the sheriff pursuant to this contract shall be provided in the county shown on page one. 2. Modification of contract due to a change in Federal Financial Participation — If the rate of Federal Financial Participation changes during the term of this contract, the parties agree