Fort Walton Beach Resolution — 2008-33-Accept Urban Forestry Grant — reading text

RESOLUTION 08- 33 A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, ACCEPTING FUNDING THROUGH THE FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES DIVISION OF FORESTRY FOR URBAN AND COMMUNITY FORESTRY GRANT; AUTHORIZING THE CITY MANAGER TO EXECUTE GRANT DOCUMENTS; AUTHORIZING THE PARKS AND RECREATION DEPARTMENT TO OVERSEE THE PROJECT; AUTHORIZING A BUDGET AMENDMENT; AND SETTING AN EFFECTIVE DATE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT WALTON BEACH, FLORIDA AS FOLLOWS: The Florida Department of Agriculture and Consumer Services, Division of Forestry, through theUrban and Community Forestry Grant provides funding to purchase a compact utility loader. The City is eligible to participate in this competitive grant program and has applied for a project total of $25, 120 ($ 12, 560 grant funds and 12, 560 City match). The City Council finds that is in the best interests of the citizens of Fort Walton Beach to participate in the Urban and Community Forestry Grant. Therefore, the City Council hereby authorizes the City Manager to execute grant documents in the event funds are awarded; the Parks and Recreation Director to implement, supervise, and manage the initiative pursuant to City purchasing policies and procedures and Florida law; and a budget amendment to record the grant revenue. Funds remaining from the auditorium roof replacement, which came in under budget, and funds remaining from the reallocation of utilities expense as a result of an internal audit will be used for the City' s match. Budget Amendment for Grant Funds: Revenue EXDense 001- 1539- 331- 3930 $ 12, 560 001- 1539- 541- 6402 12, 560 Budget Transfer for City Match: Revenue Expense n/ a 001- 1539- 541- 6402 12, 560 001- 5142- 572-6214 6, 280> 001- 1250- 541-4300 2, 790> 001- 1280- 539-4300 3,490> This Resolution shall take effect immediately upon approval by the City Council.  Submit Bids to: Florida Department of Agriculture and Consumer Services 407 South Calhoun Street - Mayo Building, Room 58- 8 Tallahassee, FL 32399- 0800 CHARLES H. BRONSON C DOaS r:ONBR Telephone: ( 850) 487- 3727 BIDS NO. RFP/ DF- 07/08- 61 Page 1 of ~ Pages WILL BE OPENED MAY 6, 2008 @ 2: 30 P. M. and may not be withdrawn within 90 days after such date and time AGENCY MAILING DATE: March 20, 2008 2008 NOTICE OF INTENDED AWARD POSTIN~ WILL BE ON OR ABOUT June 15, BID TITLE: 2008 URBAN AND COMMUNITY FORESTRY GRANT PROGRAM VENDOR NAME AUTHORIZED SIGNATURE ( MANUAL) C; of IJ~/*", VENDOR MAILING ADDRESS 7fk.,. ~ 13 Z:ref- , I e. t.~ \ AUTHORIZED SIGNATURE (TYPED) TITLE CITY - STATE - ZIP fOrr l- J..Bead. pl. 3z S'IB Jeffrey M. Peters w.. Parks and Recreation Director TELEPHONE: ( 8~ D > 7& 833.-- '$" for tanding, agreement, or connection with any corporation firm, person submitting proposaland or a I certify that this proposal is made without prior undef$ and Is in all respects fair and without collusion or fraud. I agree to abide by all conditions of this Proposal the same materials, supplies or equipment, for Proposal and that the proposer Is ! n compliance with all requirements of the Request certify that I am authorized to sign this proposal for the Proposer offers and agrees that In submitting a Proposal to an agency for the State of Florida, the Proposer Including but not limited to, certification requirements. In and to all causes of action or transfer to the State of Florida all rights, title and Interest if the Proposal is accepted, the Proposer will convey, sell, assign under the AntI-t rust laws of the United States and the State of Florida for price fixing relating to the particular commodities it may now or hereafter acquire such assignment shall be made and become effective at the time the or servicespurchased acquired or by the state of Flortda. At the State' s discretion, the Proposer. purchasing agency tenders final payment to GENERAL INSTRUCTIONS TO RESPONDENTS 4. Tenns and Condltfons. All responses are subject to the terms of the 1. Definitions. The definitiOns found in s. 6OA- 1. 001, F. A.C. shall apply defined: sections of this. solldtation, which, In case of conflict. shall following to this agreement The following additional terms are also the solicitation. The have the order of precedence listed: a) " Buyer"means the entity that has released In the PUR 1 000 TechnicalSpeciftcatlons, Buyer"may also be the .Customer"as defined If that entity meets the definition of both terms. Special Conditions and Instructfons, Instructrons to Respondents ( PUR 1001), b) " Procurement Officer"means the Buyer's contracting personnel, 1000), and General Conditions (pUR as identified In the Introductory Materials. c) - Respondent" means the entity that submits materials to the Introductory Materials. Buyer in accordance with these Instructions. In The Buyer objects to and shall not consider any additional terms or d) . Response" means the material submitted by the respondent conditions submitted by a respondent, Including any appearing in answering the solicitation. In docUments attached as part ota respondent's response. In submiWng e) " TImelfne" means the list of critical dates and actions included Its response, a respondent agrees that any additional terms or the Introductory Materials. conditions, whether submitted Intentionally or Inadvertently, shall have no force or e~ ect. Failure to comply with terms and condItions, 2. Generallnstructlons. Potential respondents to the solicitation are Information that must be submitted with a Including those specifying encouragedto carefully review all the materials contained herein and response, shall be grounds for rejecting a response. prepare responses accordingly. 5. Questions. Respondents shan address all questions regarding Ihis 3. Electronic: Submission of Responses. Respondents are required all references soncitatfon to the Procurement Officer. Questions must be submitted to submit responses electronically. For this purpose, via the Q&A Board within MyFJoridaMarketPlace and must be herein to signatures, signing requirements, or other required of RECEIVED NO LATER THAN the time and date