Okaloosa County BOCC — November 4, 2012 — R & E Farms Contract — reading text

EXHIBIT B CONTRACT, LEASE, AGREEMENT CONTROL FORM Date: 2 [sloop Contract/Lease Control #: C0Q9-1691-WS Bid #: WS71-08 Contract/Lease Type: CONTRACT Award To/Lessee: R & E FARMS, LLC Lessor: (Alooa Lounty Effective Date: 10/20/2008 Term: 9/30/2013 Description of Contract/Lease: BIOSOLIDS REMOVAL Department Manager: WATER & SEWER Department Monitor: J. LITTRELL Monitor's Telephone #: 651-7172 Monitor's FAX #: 651-7193 Date Closed: Cc: Finance Dept Contracts & Grants Division Board of County Commissioners Purchasing Department State of Florida August 10, 2012 CONTRACT/LEASE RENEWAL FORM R&E Farms LLLC Attn: William Rivenbark 625 Burnt St CONTRACT # C09-1691-WS Black, AL 36314 R & E FARMS, LLC BIOSOLIDS REMOVAL RE: Bio Solids Removal EXPIRES: 09/30/2013 Dear Mr. RivenBark: The Okaloosa County Water & Sewer Department wishes to renew the subject contract/lease, C09-1691-WS for an additional term. The contract renewal period will be 10-1-2012 to _9-30-2013. If you are in agreement, please sign below and return this form along with a current Certificate of Insurance listing Okaloosa County as co-insured (if applicable) to ocws, 1804 Lewis Turner Blvd., Ste 300, Fort Walton Beach, FL 32547. (Attn: Alice Gaston). COUNTY REPRESENTATIVE AUTHOURIZED COMPANY REPRESENTATIVE Dept./Director: Water & Sewer Contractor: A t Cc fay WN Sy L LE ; Approved By: J al A Approved By: LY MM bAy Z— Print Name: ff Littrell print Name: (aitbiaur Ali veubar Uv Title: Director Tite: CO- DW HE JMe na Gee Date: Date: a- lé -| 2- County Department Instructions: 1) Obtain signatures from Department Director and authorized Company Representative. 2) Make sure the company provides a current Certificate of Insurance. (If applicable) 3) Keep a copy of this form for your records. 4) Send original to; Jack Alien, Purchasing Services Manager. If you have any questions please contact Jack Allen at 850-689-5960, Fax—850-689-5998, e-mail: jallen@co.okaloosa.fl.us “Ta as sft . ch Fs ee See ee oe a ae To: OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS From:R&E FARMS, LLC. We at R&E FARMS, LLC. Are requesting a price increase of 75 cents per yard for the Land Application of the biosolids from the Arbennie Pritchett Water Reclamation Facility. The price increase is in part due to 2012 land rent and fuel price increases. The main reason for the price increase is the 2013 Florida Department of Environmental Protection new 62-640 rule This rule applys to all biosolids disposal companys. A biosolids company will have to double the amount of land to handle the same amount of biosolids. There is also a good possibility that biosolids companys will have to drill water monitoring wells. This price increase would take place at the time of the 2013 Contract renewal. R&E FARMS, WH AML Signature A Date 3-15-1227 OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONNERS CHAIRMAN OF.THE BOARD signatuhe—{) ow basen Date__ “Y-/ 7 -/ 2 CONTRACT # C09-1691-WS R & E FARMS, LLC BIOSOLIDS REMOVAL EXPIRES: 09/30/2012 Board of County Commissioners Purchasing Department State of Florida August 18, 2011 CONTRACT/LEASE RENEWAL FORM R&E Farms LLLC Attn: William Rivenbark CONTRACT # C09-1691-WS 625 Burnt St R&E FARMS, LLC Black, AL 36314 BIOSOLIDS REMOVAL EX . RE: Bio Solids Removal PIRES: 09/30/2012 Dear Mr. RivenBark: The Okaloosa County Water & Sewer Department wishes to renew the subject contract/lease, C09-1691-WS for an additional term. The contract renewal period will be 10-1-2011 to 9-30-2012 If you are in agreement, please sign below and return this form along with a current Certificate of Insurance listing Okaloosa County as co-insured (if applicable) to OCWS, 1804 Lewis Turner Bivd., Ste 300, Fort Walton Beach, FL_32547. (Attn: Jerry Menze). COUNTY REPRESENTATIVE AUTHOURIZED COMPANY REPRESENTATIVE Dept./Director: Water & Sewer__, Contractor: fis E E, AAS LLC ——— ¢ Approved By: ~\. I} [ all Approved By: LAL Print Name: Jeff Littrell Print Name: lv: Mf; am A ibeu al’ Title: Director Title: MUaenas gle COanee Date: Bf | af 201 / Date: S22 / 2Oll County Department Instructions: 1) Obtain signatures from Department Director and authorized Company Representative. 2) Make sure the company provides a current Certificate of Insurance. (If applicable) 3) Keep a copy of this form for your records. 4) Send original to; Jack Allen, Purchasing Services Manager. If you have any questions please contact Jack Allen at 850-689-5960, Fax~850-689-5998, e-mail: jallen@co.okaloosa.fl.us CONTRACT# C09-1691-WS R & E FARMS, LLC BIOSOLIDS REMOVAL EXPIRES: 9/30/2009 CONTRACT ) eae) oy Pr TRI PD IR fat ef : endl thes V Wy agreement, in sextuple, executed in Crestview, Florida this gor day of Le; Pa 2008 between the County of Okaloosa, Florida, the Owner, hereinafter called the Party of the First Part, and R & E Farms LLC, Black, AL or its successors, executors, administrators and assigns, hereinafter called the Party of the Second Part. WITNESSETH: That for and in consideration of payments, hereinafter mentioned, to be made by the Party of the First Part, the Party of the Second Part agrees to furnish all equipment, machinery, tools and labor; to furnish and deliver all materials required to be furnished and delivered in and about the improvement and to do and perform all work related to Providing transportation and removal of biosolids from the Okaloosa County Wastewater Treatment Plant as per the attached bid pricing in strict conformity with the provisions of this Contract, the Notice to Contractors, the Specifications and the Plans approved by the Owner. The said Plans, Specifications, the Notice to Contractors, and the Proposal are hereby made a part of this agreement as fully and to the same effect as if the same had been set forth at length in the body of this agreement. In consideration of the foregoing promises, the Party of the First Part agrees to pay to the Party of the Second Part such unit prices for the work actually done as are set out in the accompanying proposal in the manner provided in the said Specifications. The Contractor shall be prepared to begin work to be performed under the contract as he set forth in his proposal, but will not proceed until he receives official notice to begin. This contract will start October 1, 2008 and shall continue through September 30, 2011. This contract may be renewed for two (2) additional one (1) year periods. REPRESENTATIVES: The authorized representative of the County shall be: Robert Mauzy, Plant Manager 714 Essex Rd. Ft. Walton Beach FL 32548 850-651-7133 E-Mail: rmauzy@co.okaloosa.fl.us The authorized representative for R & E Farms LLLC shall be: William Rivenbark 625 Burnt St. Black AL 36314 888-257-4810 / 850-859-1080 (Fax) E-Mail: NA All notices required by this agreement shall be in writing to the representative listed above with a courtesy copy to the following: Jack Allen Contracts & Leases Okaloosa County Purchasing Department 602-C North Pearl Street Crestview, FL 32536 850-689-5960 / 850-689-5998 (FAX) E-Mail: jallen@co.okaloosa.fl.us IN WITNESS WHEREOF, the Chairman of the Board of County Commissioners, by authority vested in him, has hereunto subscribed his name on behalf of the County of Okaloosa, Florida, the Owner, and the said William Rivenbark has hereto fixed his signature, the day and year above written. WITNESS: KML Lilian R & E FARMS LLC f CONTRACTOR BY dhe, Wauanes (7 TITLE STATE OF FLORIDA COUNTY OF OKALOOSA This contract is accepted this or day of Ocpober 2008 and is effective on the 207 day of _ Cexrede r- 2008. COUNTY OF OKALOOSA, FLORIDA ATTEST: Gary Stanford Deputy Clerk of Court WATER & SEWER BIOSOLIDS REMOVAL & TRANSPORTATION ~ _—F none eaaitiene j - 2 | Board of County Commissioners L< BID #: WS 71-08 BID OPENS: SEPTEMBER 4, 2008 @ 3:15 P.M. NOTICE TO BIDDERS Notice is hereby given that the Board of County Commissioners of Okaloosa County, FL, will accept sealed bids until 3:15 p.m. (local time) September 4, 2008, for Okaloosa County Water & Sewer Biosolids Removal & Transportation. Pursuant to copies of bid provisions, bid forms, and specifications may be obtained from the Okaloosa County Purchasing Department, 602-C North Pearl Street, Crestview, FL 32536; 850-689-5960 or they may be downloaded from our website at www.co.okaloosa.fl.us (Departments, Purchasing, Vendor Registration & Opportunities). At 3:15 p.m. (local time), September 4, 2008, the bids will be opened and read aloud. All bids must be in sealed envelopes reflecting on the outside thereof the bidder’s name and "Bid on Okaloosa County Water & Sewer Biosolids Removal & Transportation to be opened at 3:15 p.m., September 4, 2008". The Board of County Commissioners will consider all bids properly submitted at its scheduled Bid Opening in the Conference & Training Room #305 located at 302 N. Wilson St, Crestview, FL 32536. Bids may be submitted in the Conference & Training Room #305, prior to Bid Opening or delivered to the Clerk of Circuit Court, 302 N. Wilson St., #203, Crestview, FL 32536. There is no obligation on the part of the County to award the bid to the lowest bidder, and the County reserves the right to award the bid to the bidder submitting a responsive bid with a resulting negotiated agreement which is most advantageous and in the best interest of Okaloosa County, and to waive any irregularity or technicality in bids received. Okaloosa County shall be the sole judge of the bid and the resulting negotiating agreement that is in its best interest and its decision shall be final. Any bidder failing to mark outside of envelope as set forth herein may not be entitled to have their bid considered. All bids should be addressed as follows: Clerk of Circuit Court Attn: Gary Stanford Newman C. Brackin Bldg. 302 N. Wilson St. #203 Crestview FL 32536 Richard L Brannon Date Purchasing Director BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY James Campbell Chairman Last Revised — 08/08/2008 1 SCOPE OF WORK BID #: WS 71-08 BID ITEM: OKALOOSA COUNTY WATER & SEWER BIOSOLIDS REMOVAL & TRANSPORTATION The purpose of this bid is to enter into contract with a qualified contractor to remove/transport and dispose of biosolids currently from the Okaloosa County Garniers Wastewater Treatment Plan located at 714 Essex Rd., Ft. Walton Beach FL. A new plant is under construction at 250 WS Roberts Rd., Ft. Walton Beach FL and pickup will be moved to that location upon opening. Okaloosa County requests that interested bidders submit two (2) separate prices (see attached pricing sheet). We are asking; (a) for pricing whereby the contractor provides all transportation and disposal, (b) whereby the County provides transportation and the contractor provides a disposal site. A. CONDITIONS 1. Contractor must comply with all local, state and federal regulations in regards to transportation and disposal of waste biosolids. 2. Contractor must comply with all applicable Department of Environmental Protection rules and regulations. 3. Contractor will obtain all necessary permits. 4. If the contract includes transportation, the contractor will provide service 365 days a year. 5. If the contract calls for the County to provide transportation, the contractor will provide access to the disposal site 365 days a year. 6. Pricing will be per cubic yard. 7. There will be no minimum charge. 8. All transportation vehicles will be measured and certified as to capacity prior to hauling. The County reserves the right to confirm capacity at any time. 9. Any change to the disposal site to include relocation accessibility, etc. must be approved by the County. 10. | Should the County determine that it is in its best interest to do so, this bid may result in a contract with two (2) providers. Assignment of work would be done by the Water & Sewer Department designee. Last Revised — 08/08/2008 2 11. If the contract requires the