Okaloosa County BOCC — July 25, 2016 — Fleet Operations - PBB — reading text

BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: GENERAL GOVERNMENT DEPARTMENT/PROGRAM: FLEET OPERATIONS PROGRAM DESCRIPTION: Fleet Operations provides fueling, maintenance and fleet management to all BCC departments and several outside agencies throughout the county. REVENUE: Fleet Operations is an internal service fund. Supporting revenue are charges for services to County user departments and other agencies. MAJOR ACCOMPLISHMENTS LAST YEAR:  Provide maintenance and fuel services to combined county/agency fleets with over 1500 units of equipment.  Processed over 58,924 fuel transactions for 1,058,238 gallons.  Completed 6,593 shop work orders.  Kept average percent of fleet out-of-service at 2.5%. PROGRAM GOAL: To provide quality fleet management, fueling and maintenance services for all County departments and agencies served. To assure the safety of County employees and the general public while taking care of county assets. To make Fleet Operations a good place to work. KEY OBJECTIVES: 1. Keep the fleet functional. 2. Maintain percent of fleet down at 2.2% or less. 3. Increase efficiency with infusion of new equipment. PERFORMANCE MEASURES: Actual Estimated Proposed Performance Measures FY15 FY16 FY17 BCC Fleet Vehicles (new measure for FY2017) 369 377 378 BCC Fleet Equipment (new measure for FY2017) 384 395 402 Input Agencies and Others Fleet Units 773 769 769 Fuel and Fuel Tax Expenditures $2,321,045 $1,865,465 $2,450,570 Total Work Orders 6,593 6,500 6,450 Output PM Work Orders 1,253 1,300 1,325 Percent of PM Orders to Total Work Orders 19% 20% 20% Efficiency Average Percent of Fleet Down 2.5% 2.2% 2.2% Percent of Maintenance Revenue from BCC Vehicles and 88% 86% 86% Equipment Effectiveness Maintenance Revenue from Agencies $269,466 $320,000 $320,368 BCC Miles Driven 4,270,008 4,370,000 4,400,000 HISTORICAL STAFFING SUMMARY: Category FY14 FY15 FY16 FY17 Full-time Administrative & Support 1 1 2 2 Full-time Management & Professional 1 1 1 1 Full-time Operations & Trades 18 19 18 18 Total 20 21 21 21 EXPENDITURES: Expenditures Budget FY14 FY15 FY16 FY17 FY16/FY17 Increase/ Category Actual Actual Approved Proposed +/- Decrease Personnel Services $1,213,221 $1,318,319 $1,328,741 $1,339,969 $11,228 0.8% Operating Expenses $4,631,029 $3,633,680 $4,150,739 $3,688,166 ($462,573) (11.1%) Capital Outlay $5,000 $160,444 $117,520 $130,000 $12,480 10.6% Total $5,849,251 $5,112,443 $5,597,000 $5,158,135 ($438,865) (7.8%) ACCOUNTS: FY15 FY16 FY17 FY16/FY17 Increase/ Code Category Approved Approved Proposed +/- Decrease 10 Salaries & Wages $940,590 $957,078 $960,434 $3,356 0.4% 20 Benefits $347,846 $371,663 $379,535 $7,872 2.1% 32 Accounting & Auditing $0 $0 $30,000 $30,000 0.0% Increase due to funding for an external assessment of Fleet. 34 Contract Services $0 $0 $3,360 $3,360 0.0% Provides funding of temporary staffing services. 40 Travel & Per Diem $0 $0 $0 $0 0.0% 41 Communications Services $5,000 $5,000 $5,000 $0 0.0% 42 Freight & Postage $600 $300 $300 $0 0.0% 43 Utility Services $6,000 $6,000 $6,000 $0 0.0% 45 Risk Management Allocation $42,845 $36,492 $40,799 $4,307 11.8% Increase is due to insurance costs. 46 Repair & Maintenance $187,200 $193,200 $241,485 $48,285 25.0% Provides addition funding for repairs based on FY2015 & FY2016 actual expenditures. 49 Miscellaneous Charges $11,100 $9,840 $1,930 ($7,910) (80.4%) Decrease is due to the elimination for auction expenses. 51 Office Supplies $4,000 $4,000 $4,300 $300 7.5% 52 Operating Supplies $4,631,304 $3,891,287 $3,348,592 ($542,695) (13.9%) Reduction is due to the decline in fuel prices. 54 Books/Pubs/Subs & Memberships $3,000 $3,120 $4,900 $1,780 57.1% Provides technical publications for south end maintenance facility. 55 Training & Education Expenses $1,500 $1,500 $1,500 $0 0.0% 60 Capital Outlay $113,000 $117,520 $130,000 $12,480 10.6% Provides funding for a tractor trailer truck. TOTAL $6,293,985 $5,597,000 $5,158,135 ($438,865) (7.8%)