Okaloosa County BOCC — July 6, 2016 — RFP Financial Advisory Services and Committee Request for Approval — reading text

RFP FOR FINANCIAL ADVISORY SERVICES FOR THE DESTIN - FORT WALTON BEACH AIRPORT INTRODUCTION: The Destin-Fort Walton Beach Airport current Financial Advisory Services Agreement expires September 30, 2016. SPECIFICS: Desired start date October 1, 2016. Quotes will be due on SCOPE OF WORK: The Financial Advisory Service services to be provided include, but are not limited to: a. Services relating to developing a financial plan for the Airport’s development program: 1. 2. 3. Review the capital requirements of the Airport Evaluate the resources available for funding such requirements Develop an understanding of the status, objectives and schedule of the projects in the development program In conjunction with Feasibility Consultant, develop cash flow model and perform sensitivity analysis Analyze various funding options weighing factors such as cost, flexibility, future issues and tax considerations (AMT vs. non-AMT, etc.) Recommend suitable financing alternatives Develop strategic financial plan and review with staff and the Board of County Commissioners b. Services related to the issuance of bonds: Review feasibility studies and assess adequacy of development of materials for 1. presentation to the rating agencies and bond insurers 2. Inconjunction with staff and other members of the financing team, assist in development of the official statement and other financing documents 3. Assistin preparation and delivery of presentations to rating agencies and bond insurers 4. Assist the County on matters related to the pricing and sale of bonds 5. Assist on various matters related to the closing of the bond issue 6. Undertake any other tasks that may be required related to the preparation, sale and closing of the bond issue TERM OF CONTRACT: The initial term of this contract shall be from the approval date of the Board of County Commissioners and shall run for a period of three (3) years. RENEWAL OPTION: The contract may be renewed for two (2) additional one (1) year periods with mutual consent by both parties and subject to all ather terms and conditions of this agreement. TAXES AND ASSESSMENTS: Operator agrees to pay all sales, use, or other taxes, assessments and other similar charges when due now or in the future, required by any local, state or federal law, including but not limited to such taxes and assessments as may from time to time be imposed by the County. Operator further agrees that it shall protect, reimburse and indemnify County from and assume all liability for its tax and assessment obligations under the terms of this Agreement. SPECIAL INSTRUSTIONS: The selection of a firm to provide professional services will be based on the following criteria: - Level of previous experience in developing financial plans. (35 points) - Level of experience related to the issuance of bonds. (35 points) - Reasonableness of fees and proposed fee arrangement. Proposers must recognize that this is not a “bid” procedure and a contract will not be awarded solely on a basis of low bid. {15 points} - Firm’s history and resource capability for required services. (10 points) - References. {5 points) The selection process involves two steps. (1) All interested applicants shall submit materials based on the above grading criteria, as well as any additional material they may wish to submit. The County reserves the right to reject any and all proposals deemed non-responsive, incomplete or financially unsound. (2) A screening committee will then review all acceptable responses and other submitted materials in order to determine a recommended award to be forwarded to the Board of County Commissioners for approval. This process may take several weeks to complete. Review Committee - Stephanie Herrick / Okaloosa County Airports / 850-651-7160 sherrick@co.okaloosa.fl.us - Gary Stanford / Finance Director / 850-689-3411 gstanford@okaloosaclerk.com - Frank Hart / Budget and Compliance Manager / 850-651-7515 fhart@co.okaloosa fl.us Dave Miner From: Charles Powell Sent: Tuesday, June 21, 2016 9:31 AM To: Dave Miner Cc: Stephanie Herrick Subject: Updates Good morning, Here are some updates for the solicitations | am working: 1. RFB AP 61-16 (HVAC Control Services) will be posted Monday June 27t". Last day for questions will be July 11™ at 3pm and Bid opening will be July 27t at 3pm. 2. lam drafting RFB AP 69-16 (Airport Flight Information Display System) and will try to have this posted by July 11%, 3. The following have been approved for you to take before the Board: A. Financial Advisory Services (RFP) B. Airport Chillers (RFP) C. Air Service Development Consulting Services (RFQ) New process for RFPs/RFQs: - Full coordination will not take place until the Board approves the RFP/RFQ - You will send me the scope of work and review committee members and I will approve via email - Once lapprove you will send to the Board for their approval - Once Board approves | will draft solicitation and send through coordination Hopefully this will speed things up and keep everything on track. Let me know if you have any questions. Respectfully, Charles Powell Contract & Lease Coordinator Okaloosa County Purchasing Department 5479A Old Bethel Road Crestview, Florida 32536 Voice: 850-689-5960 Fax: 850-689-5970 cpowell@co.okaloosa.fl.us Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and 1 media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure.