Okaloosa County BOCC — August 12, 2014 — 4-7 Water and Sewer — reading text

BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: PHYSICAL ENVIRONMENT DEPARTMENT/PROGRAM: WATER & SEWER ENTERPRISE FUND/WATER OPERATIONS PROGRAM DESCRIPTION: This program is responsible for assuring that safe and adequate water supplies are provided to users of the County water system. This is accomplished through a network of 20 wells, 19 water tanks, 462.0 miles of water distribution mains, 51.51 miles of water service lines and 3,980 fire hydrants. Read in excess of 30,000 meters each month and maintain backflow preventer program. REVENUE: The Water & Sewer enterprise fund receives all revenue through monthly customer billings, capacity expansion charges and related ancillary charges for use of both the Water and Sewer systems within the Okaloosa County service area. The funds customer base is currently in excess of 36,000 water service and 33,000 sewer service connections both residential and commercial. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 673,578 660,064 844,598 850,154 Operating Expenses 1,843,436 1,391,302 1,145,281 1,128,104 Capital Outlay 363,612 544,770 1,348,651 2,214,560 Debt Service 439,728 455,562 954,290 970,902 Other 0 174,995 1,992,951 1,946,032 Total 3,320,354 3,226,693 6,285,771 7,109,752 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 14 14 14 14 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 14 14 14 14 MAJOR ACCOMPLISHMENTS LAST YEAR:  Continued large meter testing & calibration program.  Performed major maintenance and painting on 1 elevated water tank (Countryview).  Del Cerro II Well (construction) – install new potable water well in the Mid-County area to increase potable water supply and reliability of the system. Project is not yet completed and online, but well underway. PROGRAM GOAL: Provide safe, adequate and affordable water supplies to users of the County water system. Provide seamless addition of new water customers. Repair & maintain water wells, tanks, and potable water booster pump stations. Maintain backflow preventer program. Read in excess of 30,000 meters each month and perform all account turn on and turn offs. Maintain the highest standard as it relates to all facets of the customer service function including new service set up, billing and collections. Insure strict compliance with ALL Federal and State requirements through periodic sample testing and constant monitoring. KEY OBJECTIVES: 1. Ensure budgetary, personnel, customer service and purchasing functions comply with County policies and procedures. 2. Preserve and protect infrastructure to provide quality of service to customers. 3. Maintain and extend the useful life and utility of County facilities. 4. Reduce overall per capita consumption through the promotion and utilization of conservation techniques. 5. Ensure the preservation and safe operation of all work related equipment. 6. Assure water meets all applicable State and Federal drinking water standards. 7. Assure system is operated in such a fashion as to meet peak loads in all service areas. The following projects are planned for Fiscal Year 2015:  Planned major maintenance and painting of 1 elevated water tank (Bluewater Bay) and inspection of 4 others.  Future Water Supply (planning) – continue with Implementation Plan to ensure the sustainability of a safe, reliable, and adequate water supply in the future, with efforts focused along the Shoal River for an offline reservoir. Seeking to purchase land for the future reservoir, future water treatment plant, watershed protection, and military buffering.  Bob Sikes Elevated Water Tank (design) – a second elevated water tank near the Bob Sikes Industrial Park would provide for increased storage, reliability, and redundancy for the potable water and fire suppression systems. This project is partially funded by a Northwest Florida Water Management District grant.  Brooks Bridge Water Main Repair or Replacement (design & construction) – install a second water supply line to Okaloosa Island (or repair the broken bore, if at all possible), which would then serve as the primary water source to Okaloosa Island (and main on bridge would serve as backup).  Newcastle Area Water System Improvements (construction) – provide new, larger water mains to the area and fire hydrants to provide increased fire protection and ensure the reliability of the system. This project is partially funded by a Florida Department of Economic Opportunity Community Development Block Grant.  Poquito Bayou Water Main & Force Main Bores (construction) – replace the aging, deteriorated mains under Poquito Bayou with new directional bores.  PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Input Volume of water produced (millions of gallons) 2,246 2,246 2,246 Number of Backflow Preventers / # of Testers 2,386 / 1 2,40 / 1 2,415 / 1 Number of Meters Read / # of Meter Readers 32,229 / 7 32,541 / 7 32,853 / 7 Efficiency Number of Wells / # of Water Operators 20 / 3 20 / 3 21 / 3 Number of Tanks / # of Water Operators 19 / 3 19 / 3 19 / 3 Cost per gallon of water processed 0.0047 0.0048 0.0048 Effectivenes Total square miles of service area 71.5 71.5 71.5  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: PHYSICAL ENVIRONMENT DEPARTMENT/PROGRAM: WATER & SEWER ENTERPRISE FUND/WASTEWATER OPERATIONS (WATER RECLAMATION FACILITIES & LIFT STATIONS) PROGRAM DESCRIPTION: This program is responsible for protecting the public health through the provision of sanitary sewers for wastewater collection (lift stations), treatment plants, and effluent disposal. It is responsible for protecting the environment by preventing the introduction of pathogens and excess nutrients into the ground and surface waters. REVENUE: The Water & Sewer enterprise fund receives all revenue through monthly customer billings, capacity expansion charges and related ancillary charges for use of both the Water and Sewer systems within the Okaloosa County service area. The funds customer base is currently in excess of 36,000 water service and 33,000 sewer service connections both residential and commercial. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 1,347,157 1,272,981 1,628,867 1,639,583 Operating Expenses 3,686,872 2,683,226 2,208,758 2,175,631 Capital Outlay 727,223 1,050,629 2,600,969 4,270,937 Debt Service 879,455 878,584 1,840,419 1,872,456 Other 0 337,490 3,843,549 3,753,063 Total 6,640,707 6,222,910 12,122,562 13,711,670 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 28 28 28 28 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 28 28 28 28 MAJOR ACCOMPLISHMENTS LAST YEAR:  Maintained 24/7 standby coverage on all program components, lift stations, and water wells.  Transported biosolids from all 3 wastewater reclamation facilities (WRFs) off site to be used as fertilizer.  Operated and maintained compliance with FDEP permits on all 3 WRFs.  Maintained 146 lift stations in our collection system.  Maintained 225 acres of RIBs for effluent disposal at the Arbennie Pritchett WRF.  Operated and maintained Public Access Reuse System for the City of FWB.  Implementation of Pretreatment Program for Industrial Users.  Operated and maintained a State Certified Lab at the Arbennie Pritchett WRF.  Maintain 48 stationary & portable generator sets.  Provided electronic/mechanical support on 19 potable water wells and 20 tanks.  Operations staff provides 24/7 customer service, monitors alarms & notifications for entire water & wastewater systems.  Provided better grit/garbage disposal storage at the headworks of APWRF by purchasing and implementing better containers for the process. PROGRAM GOAL: Protect public health by providing sanitary sewers for wastewater collection (lift stations), treatment plants, and effluent disposal. Provide seamless addition of new sewer customers. Repair and maintain 146 sewage lift stations, 3 water reclamation facilities (WRFs) and all other portions of the infrastructure. Maintain the highest standard as it relates to all facets of the customer service function including new service set up, billing and collections. Insure strict compliance with ALL Federal and State requirements through compliance sample testing and constant monitoring. KEY OBJECTIVES: 1. Ensure budgetary, personnel, customer service and purchasing functions comply with County policies and procedures. 2. Preserve and protect infrastructure to provide quality of service to customers. 3. Maintain and extend the useful life and utility of County facilities. 4. Ensure the preservation and safe operation of all work related equipment. 5. Provide adequate collection lines and treatment facilities to provide capacity for 85 GPD per capita. 6. Meet or exceed State and Federal wastewater treatment standards 7. Protect ground and surface waters through provision of consistent high quality wastewater treatment. 8. Continue to ensure maximum efficiencies by utilizing the best operating practices. The following projects are planned for Fiscal Year 2015:  Arbennie Pritchett WRF Expansion (design-build construction) – Expand the current facility from 10 million gallons per day