Okaloosa County BOCC — 2013 meeting #1140 (date undetermined) — Sheriff Byrne Grant App — reading text

Okaloosa County _— ES Law Enforcement Service & ExcellenY = a Vv —_ ed — Sheriff June 26, 2013 TO: Chairman Don Amunds Board of County Commissioners SUBJECT: July 2, 2013 BCC Agenda Request, FY2013 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Local Solicitation BACKGROUND: Request the Okaloosa County Board of Commissioners approve the Okaloosa County Clerk of Courts (on behalf of the Sheriff's Office) to submit an application to the U.S. Department of Justice for the FY 2013 Edward Byrne Memorial Justice Assistance Grant (JAG) Program, Local Solicitation. The grant will fund purchase of a new rolling storage system to expand and better organize evidence storage capacity, and will fund ballistic shields for use during active shooter incidents. The grant request is for $29,400, with no local match required. The proposed budget includes $23,515 for the rolling storage system, and $5,885 for seven ballistic shields with rifle plates. The grant requires a 30-day period for the BCC to review the application, and must be made available for public comment. Since we did not receive notice the grant was available until after that 30-day window had started, we will be required to meet those conditions before funds will be disbursed. RECOMMENDATION: Request the Board of County Commissioners authorize the Chairman to sign, review and approve the application submission, accept the award, and all future grant documents during the term of the grant. Request the Board authorize the Contracts & Grants office to submit the on-line application and on-line submission of future grant documents during the term of the grant. Thank you for your consideration. ee Larry Ashley Sheriff C} 1250 N. Eglin Parkway, Shalimar, FL 32579-1234 #& Phone (850) 651-7410 * Fax (850) 609-3048 C) 296 Brackin Street, Crestview, FL 32539-2909 % Phone (850) 689-5650 # Fax (850) 689-5556 “The Okaloosa County Sheriff’s Office provides equal access and equal opportunity in employment and services and does not discriminate” June 25, 2013 Solicitation/Application: U.S. Department of Justice, FY2013 Edward Byrne Memorial Justice Assistance grant (JAG) Program Local Solicitation, Funding Opportunity Number BJA-2013-3599 \, Jhoue S Guns of the Okaloosa County Sheriff’s Office, certify that to the best of my knowledge and belief, all data in this application is true and correct. Further | affirm | have read, understand and agree to comply with all terms and conditions including all certifications and assurances, Federal , State and Local, in regard to the attached application. Preparer/Program Manager: George S. Collins LO Inspector Printed Name Y ff A Title Ag Vo Jf Ledeels Signaturé ° /- Date’ 7” Elected Official: Larry Ashley Sheriff of Okaloosa County, Florida Zs Title < GLb, 126/203 Signature [/ Date / / Page 1 of 2 APPLICATION FOR FEDERAL ASSISTANCE 2. DATE SUBMITTED Applicant Identifier 1. TYPE OF SUBMISSION 3. DATE RECEIVED BY STATE State Application Identifier Okaloosa County Board of County Commissioners Application Non-Construction 4, DATE RECEIVED BY Federal Identifier FEDERAL AGENCY 5.APPLICANT INFORMATION Legal Name Organizational Unit Okaloosa County Sheriff's Office Address Contracts & Grants 1804 Lewis Turner Blvd., Suite 206 Fort Walton Beach, Florida 32547-1285 Name and telephone number of the person to be contacted on matters involving this application Bailey, Brenda (850) 651-7200 6. EMPLOYER IDENTIFICATION NUMBER (EIN) 59-6000765 7. TYPE OF APPLICANT County 8. TYPE OF APPLICATION 9. NAME OF FEDERAL AGENCY Bureau of Justice Assistance New 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: _ 16.738 CFDA EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE TITLE: GRANT PROGRAM 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT Evidence Accounting and Officer Safety Enhancements 12. AREAS AFFECTED BY PROJECT Equipment-Forensics; Systems Improvements; Standards; Equipment-Tactical; Officer Safety 13. PROPOSED PROJECT Start Date: End Date: August 01, 2013 July 31, 2014 14. CONGRESSIONAL DISTRICTS OF a. Applicant b. Project FLO1 15. ESTIMATED FUNDING 16. IS APPLICATION SUBJECT TO F i 29.400 REVIEW BY STATE EXECUTIVE oer $29. ORDER 12372 PROCESS? Applicant $0 State $0 Program is not covered by E.O. 12372 Local $0 Other $0 Program Income $0 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? TOTAL $29,400 N https://grants.ojp.usdoj.gov/emsexternal/applicationReview.do?print=yes 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION 6/24/2013 Page 2 of 2 PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY AUTHORIZED BY GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS REQUIRED. [ Close Window _ | Don R. Amunds, Chairman Date https://grants.ojp.usdoj.gov/gmsexternal/applicationReview.do?print=yes 6/24/2013 Certifications Page 1 of 3 U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS OFFICE OF THE CHIEF FINANCIAL OFFICER CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Acceptance of this form provides for compliance with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying,” 2 CFR Part 2867, "DOJ Implementation of OMB Guidance on Nonprocurement Debarment and Suspension," and 28 CFR Part 83, "Government- wide Debarment and Suspension," and Government-wide Requirements for Drug-Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered transaction, grant, or cooperative agreement. 1. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities," in accordance with its instructions; (c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreemenis, and subcontracts) and that all sub-recipients shall certify and disclose accordingly. 2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT) Pursuant to Executive Order 12549, Debarment and Suspension, implemented at 2 CFR Part 2867, for prospective participants in primary covered transactions, as defined at 2 CFR Section 2867.20(a), and other requirements: A. The applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Have not within a two-year period preceding this application been convicted of a felony criminal violation under any Federal law, unless such felony criminal conviction has been disclosed in writing to the Office of Justice Programs (OJP) at Ojpcompliancereporting@usdoj.gov, and, after such disclosure, the applicant has received a specific written determination from OUP that neither suspension nor debarment of the applicant is necessary to protect the interests of the Government in this case. (d) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (b) of this certification; and (e) Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default. B, Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. FEDERAL TAXES https://grants.ojp.usdoj.gov/gmsexternal/display AssurancesTextAction.st?method=certify &status=Y &id=2 6/24/2013 Certifications Page 2 of 3 A. If the applicant is a corporation, the applicant certifies that either (1) the corporation has no unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, or (2) the corporation has provided written notice of such an unpaid tax liability (or liabilities) to OJP at Ojpcompliancereporting@usdoj.gov, and, after such disclosure, the applicant has received a specific written determination from OJP that neither suspension nor debarment of the applicant is necessary to protect the interests of the Government in this case. B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 4. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 83, Subpart F, for grantees, as defined at 28 CFR Sections 83.620 and 83.650: A. The applicant certifies that it will or will continue to provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on-going drug-free awareness program to inform employees about (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a