Fort Walton Beach Council minutes — 08-16-2011-special--recreation consolidation — reading text

127 Final Minutes — City of Fort Walton Beach Special Meeting of the City Council of Fort Walton Beach Tuesday, August 16, 2011 5: 00 PM 107 Miracle Strip ParW. ay Fort Waltmt Beach, 11 32, 48 1. CALL TO ORDER 5: 00 PM Meeting was called to order on August 16, 2011 at Council Chamber, 107 Miracle Strip Parkway, Fort Walton Beach, FL. Attendee Name Title Status Arrived Mike Anderson Mayor Present Bobby Griggs Council Seat 1 Present Joyce gossom Council Seat 2 Present Dennis Reeves Council Seat 3 Present Council Seat 4 Present Trey Goodwin Council Seat 5 Present Bobby Nabors Bull Rigdon Council Seat 6 Present Dick Rynearson Council Seat 7 Present 2. PLEDGE OF ALLEGIANCE 3. ACTION ITEMS 1. Consideration of Recreation Consolidation Plan Jeff Peters, Recreation/ Cultural Services Director, presented a power point presentation of the City' s four recreational facilities, including the Hedrick Center, the Docie Bass Center, the Chester Pruitt Recreational Center, and the Senior Center. Mr. Peters explained all of these facilities were built in the 1970' s and need extensive renovations to modernize the facilities to enhance energy efficiency, and noted some health concerns as well. Mr. Peters discussed the proposed project to consolidate the four centers into one facility located at the current Hedrick location, centralization of the athletic fields, and the project schedule. He informed a State required Request for Qualifications ( RFQ) must be issued for Architectural & Engineering services, and the City's consultant will conduct a preliminary site investigation and prepare the stormwater and environmental resource permitting. The costs to issue the RFQ, conduct the preliminary site investigation, and prepare the stormwater aid environmental resource permitting, is approximately $260,000. 00. Page l Printed 811812011 01, C,bunch afF at Walton Beach NO*] Special Meeting Minutes August 16, 2011 Dan Keck of Hatch Mott MacDonald, the City's consultant, discussed the design build process as the fastest, and presented the conceptual 2 -year schedule from the issuance of the RFQ to the grand opening, estimated to be July 2013. Brandy Worker, Finance Director, informed the actual cost of the project will not be known until the RFP is issued, but if the project total exceeds an amount that can be financed, the project would be completed in two phases. Mr. Peters stated Staff is requesting ( 1) the issuance of an RFQ for Architectural and Engineering services to prepare the design -build criteria package and act as City representative during the design build selection and procurement, in the not to exceed amount of $115, 000; and 2) executing a task order for Hatch Mott MacDonald to conduct the preliminary site investigation and prepare the stormwater and environmental resource permitting, in the not to exceed amount of $145, 000. 00. Mike Owens, football coach and athletic director at Fort Walton Beach High School, spoke in favor of the project and encouraged Council to consider it. Tim and Laurie Walls spoke in favor of the consolidation, stating it would be good for the community and that more facilities are needed for the youth. Jackie Fleming, Senior Center Manager, stated the senior center is old, there are safety concerns, and spoke in favor of the consolidation. Linda Turner, 420 Canterbury, stated she volunteers at the Senior Center and is looking forward to a new facility. The motion to ( 1) issue an RFQ for Architectural and Engineering services to prepare the design -build criteria package and act as City representative during the design build selection and procurement, in the not to exceed amount of $115, 000; and ( 2) execute a task order for Hatch Mott MacDonald to conduct the preliminary site investigation and prepare the stormwater and environmental resource permitting, in the not to exceed amount of 145,000. 00, carried unanimously. RESULT: APPROVED [ UNANIMOUS] MOVER: Dick Rynearson, Council Seat 7 SECONDER: Bobby Nabors, Council Seat 5 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson 4. ADJOURNMENT: 5: 37 pm Mayor Attest: City Clerk C' ip• Council JFM W Iw, a Brach Pnge2 Printed 811812011