Okaloosa County School Board — Workshop Meeting, March 18, 2021 — reading text

Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.13 Request for Price Increase of ITB 18-07 Custodial Equipment and Repair Services-District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 18, 2021 - Workshop Meeting Type : Action Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2011 Custodial Services Recommended Action : Motion to approve the vendor's request for a price increase for ITB 18-07 Custodial Equipment and Repair Services-District Wide, effective March 23, 2021. Public Content Request approval of the vendor's request for a price increase for ITB 18-07 Custodial Equipment and Repair Services-District Wide. The price increase is allowable based on contract terms and is due to an increase by the manufacturer. The price increase will be effective March 23, 2021. The contract is used on an as needed basis. Funds will be paid from General Funds, Project 2011 Custodial Services. Copies of the vendor's request, acceptance of price increase and revised award tabulation are attached. For additional information, please contact Bill Smith, Program Director, Custodial Services, at (850) 689-7890. File Attachments PRICE INCREASE FOR ITB 18-07.pdf (255 KB) 8. Consent Agenda Subject : 8.14 ITB 21-09 Band Instruments- Crestview High School, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 18, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $26,701.00 Budgeted : Yes Budget Source : General Funds, Project 4005 Band Program Recommended Action : Motion to approve the committee's recommendation to award ITB 21-09 Band Instruments-Crestview High School to Playground Music Center, in the amount of $26,701.00. Public Content Request approval of the committee's recommendation to award ITB 21-09 Band Instruments-Crestview High School to Playground Music Center in the amount of $26,701.00. Funds will be paid from General Funds, Project 4005 Band Program. Copies of the award tabulation and bid solicitation are attached. For additional information, please contact Jody Dunn, Band Director, Crestview HS, at (850) 689-7177. File Attachments ITB 21-09 AWARD TABULATION.pdf (133 KB) ITB 21-09.pdf (1,205 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.15 ITB 21-10 Band Instruments- Niceville High School, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 18, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $24,782.00 Budgeted : Yes Budget Source : Board Member Funding Pending Approval Recommended Action : Motion to approve the committee's recommendation to award ITB 21-10 Band Instruments-Niceville High School to Playground Music Center, in the amount of $24,782.00. Public Content Motion to approve the committee's recommendation to award ITB 21-10 Band Instruments - Niceville High School to Playground Music Center in the amount of $24,782.00. Funds will be paid from Board Member Funding Pending Approval. Copies of the award tabulation and bid solicitation documents are attached. For additional information, please contact Dan Wooten, Band Director, Niceville HS, at (850) 833-4114. File Attachments ITB 21-10 AWARD TABULATION.pdf (128 KB) ITB 21-10.pdf (1,114 KB) ITB 21-10 ADDENDUM #1.pdf (858 KB) ITB 21-10 ADDENDUM #2.pdf (851 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.16 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 18, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $95,583.00 Budgeted : Yes Budget Source : Capital Funds, Project 0319 District Wide - HVAC Replacement Recommended Action : Motion to approve the purchase of HVAC equipment and services from Trane for Edge Elementary School in the amount of $95,583.00. Public Content Request approval to purchase HVAC equipment and services from Trane for Edge Elementary School in the amount of $95,583.00. The purchase will be made through OMNIA/USC National Contract 15-JLP-023. Funds will be paid from Capital Funds, Project 0319 District Wide - HVAC Replacement. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments TRANE QUOTE-EDGE ES.pdf (398 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.17 Multi-Year Purchase: KUTA Software, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 18, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $832.00 Budgeted : Yes Budget Source : General Funds, Project 2154 Advanced Placement Recommended Action : Motion to approve the multi-year purchase from KUTA software in the amount of $832.00, effective March 10, 2021 through March 9, 2024. Public Content Request approval of the multi-year purchase from KUTA software in the amount of $832.00 for Fort Walton Beach HS. Funds will be paid from General Funds, Project 2154 Advanced Placement. Effective March 10, 2021 through March 9, 2024. A copy of the quote is attached. For additional information, please contact John Spolski, Principal, Fort Walton Beach HS, at (850) 833-3300. File Attachments RENEWAL OF MULTI-YEAR PURCHASE-KUTA.pdf (284 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to