Okaloosa County BOCC — February 11, 2013 — reading text

7.9 BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: April 16, 2013 TO: Honorable Chairman and Members of the Board FROM: Paul Lawson SUBJECT: State Criminal Alien Assistance Program Grant Application DEPARTMENT: Corrections BCC DISTRICT: All STATEMENT OF ISSUE: Approve submission of an on-line grant application to the U.S. Department of Justice for the FY 2013 State Criminal Alien Assistance Program. BACKGROUND: State and Local units of government that have authority over correctional facilities that incarcerate or detain undocumented criminal aliens for a minimum of 4 consecutive days are eligible to apply for the State Criminal Alien Assistance Program (SCAAP) funds. This annual grant has generated over $154,000.00 of revenue over the past five years. These funds have been used to off-set inmate medical expenses. Okaloosa County Department of Corrections is requesting this grant in an effort to reduce the cost of housing undocumented aliens charged with crimes. Deadline for submission is May 13, 2013. OPTIONS: Approve or Disapprove RECOMMENDATIONS: Approve the chairman’s signature for submission of the on-line grant application to the U.S. Department of Justice and if successful authorization for the Chairman to accept the grant award and sign any future grant documents during the term of the grant. RECOMMENDED BY: Packet Pg. 247  7.9 APPROVED BY: James D. Curry, County Administrator Packet Pg. 248 State Criminal Alien Assistance Program Page 1 of 3 7.9.a State Criminal Alien Assistance Program 2013-H1963-FL-AP Application Correspondence Switch to ... Attachment: SCAAP - Application Submittal (1589 : State Criminal Alien Assistance Program Grant Application) Application Handbook OMB Number: 1121-0243 Expires: 02/29/2004 Applicant Application Submittal Information Contact ACH Bank Application Number: 2013-H1963-FL-AP Inmate Use the status chart below to determine when all of your SCAAP application requirements have been met. Any part of the application that is not complete will be indicated, including a list of the missing or invalid information. Once Facility all requirements show a "Complete" in the status column, a "Submit Application" button will appear at the bottom of this form. When you are Submit completely satisfied with your application and all requirements have been met, please submit your application. Once submitted, your application will no longer be available for editing or additional inmate data uploads. SCAAP Help Status Requirement GMS Home GMS/SCAAP User Id Approval - BJA is Complete Log Off responsible for approving the User ID Complete Applicant Complete Contact ACH Bank Incomplete z You must indicate if your jurisdictions ACH information has changed from your last SCAAP disbursement Inmate Incomplete z You must first certify that you have read and agree to the SCAAP Guidelines Facility Incomplete z You must first certify that you have read and agree to the SCAAP Guidelines Complete Submit To the best of my knowledge and belief, all data in this application/preapplication is true and correct, the document has been duly authorized by the applicant and the applicant will comply with the attached assurances if the assistance is awarded. Your typed name, in lieu of your signature, represents your legal binding acceptance of the terms of this application and your statement of the Packet Pg. 249 https://grants.ojp.usdoj.gov/gmsexternal/submitSCAAP.do 4/5/2013 State Criminal Alien Assistance Program Page 2 of 3 7.9.a veracity of the representations made in this application. The document has been duly authorized by the applicant and the applicant will comply with the following: Assurances Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace requirements. Attachment: SCAAP - Application Submittal (1589 : State Criminal Alien Assistance Program Grant Application) SCAAP Program Designee (Note: Hit the TAB key to move between fields) *Prefix: Chairman Prefix Other: *First Name: Don Middle Initial: R *Last Name: Amunds Suffix: Select a Suffix Other Suffix: *Title: Chairman *Phone: ( 850 ) 651 - 7105 Phone Ext: Fax: ( 850 ) 651 - 7142 *Email: grants@clerkofcourts.cc *Address 1: c/o Contracts & Grants Address 2: 1804 Lewis Turner Blvd., Suite 20 *City: Fort Walton Beach *State: Florida *Zip: 32547 - 1285 In submitting this application, I acknowledge that BJA reserves the right to take appropriate administrative action, including intensive monitoring, repayment action, or adjustment to future payments, to resolve any data or application discrepancies discovered now or in the future. Any award resulting from this application will be sent to my jurisdiction's bank account of record, as verified through the on-line registration process and in accordance with applicable E-Government rules and regulations. Formal acceptance of an award through this online Grants Management System is necessary for the electronic transfer of funds to occur. I understand that I will have 45 calendar days to accept any award, once notice is provided. [See Office of Justice Programs Financial Guide, Part II, Chapter 2 at 22 (requiring acceptance/drawdown of awards within 45 days of notice of award) and Part IV, Chapter 2, Sec. 16.606 State Criminal Alien Assistance Program (SCAAP) (requiring expeditious draw- down of payments.)] Certification Affecting the Use of FY 2013 SCAAP Funds As the CEO or authorized designee of this jurisdiction, I understand that Packet Pg. 250 https://grants.ojp.usdoj.gov/gmsexternal/submitSCAAP.do 4/5/2013 State Criminal Alien Assistance Program Page 3 of 3 7.9.a the Department of Justice Reauthorization Act of 2005 (Pub. L. 109-162, Title XI) included a requirement, stipulating that all FY 2013 SCAAP funds must be used for correctional purposes only. I acknowledge that my jurisdiction will be required, during the award acceptance process, to provide basic information on how the FY 2013 SCAAP funds will be expended for correctional purposes. Attachment: SCAAP - Application Submittal (1589 : State Criminal Alien Assistance Program Grant Application) As the CEO or authorized designee of this jurisdiction, I understand the rules and requirements associated with the aforementioned statements and agree to abide by them in all matters dealing with the FY 2013 State Criminal Alien Assistance Program. Save Information Clear _________________________________________________________ Chairman, Okaloosa County Board of County Commissioners ___________________________ Date Packet Pg. 251 https://grants.ojp.usdoj.gov/gmsexternal/submitSCAAP.do 4/5/2013 Assurances Page 1 of 1 7.9.b OMB APPROVAL NUMBER 1121-0140 EXPIRES