Fort Walton Beach Council agenda — 03-13-2007 regular agenda — reading text

Request to Award Bid No. 07- 108, Purchase of One Dry- Pit Submersible Pump SUMMARY Pursuant to City of Fort Walton Beach Code of Ordinances, Volume II, Chapter 4, Section 4. 01, Paragraph 4. 01. 025 and the Purchasing policies and Procedures, request authorization to award Bid No. 07- 108, Purchase of One Dry- Pit Submersible Pump, to the sole responsive, responsible bidder, Hydra Service, Inc., Robertsdale, Alabama, for the bid amount of $ 59, 237. 50, including optional spare parts. If approved, funds are available in Account No. 401- 5423- 535- 6997, Utilities Enterprise Fund, Capital Improvements, Pump Station Maintenance, in the amount of $ 65, 000. 00. Recommend the City Council approve the bid received from Hydra Service, Inc., Robertsdale, Alabama, for the bid amount of $ 59, 237. 50. FIN A N C I A L OAT A 1. DEPARTMENT: Capital Improvement Projects 2. DIVISION: Pump Station Maintenance 3. FUND: Utilities 4. ACCOUNT: 401- 5423- 535- 6997 5. ACCT. DESCRIPTION: Appropriation 6. FY BUDGET: 2006/ 07 7. AMOUNT BUDGETED: $ 65, 000. 00 8. GRANT FUNDS: YES ~ AMOUNT 9. FUND TRANSFER: YES ~ AMOUNT 10. FROM ACCT: N/ A 11. TO ACCT: N/ A 12. REASON FUNDS AVAILABLE FOR TRANSFER: N/ A 13. PRICE ANALYSIS: ATTACHED ADD' L MAT FOR ~ ONEI BID I T E M OAT A 14. DESCRIPTION OF BID ITEM: One ( 1) each Dry- Pit Submersible Pump 15. SUPPLEMENTAL MATERIAL: ATTACHED ADD' L MAT FOR ~ ONEI 16. # BID INVITATIONS SENT: 27 17. # BIDS RECEIVED: 1 18. # RESPONSIVE BIDS: 1 19. RECOMMENDED VENDOR: Hydra Service, Inc., Robertsdale, Alabama 20. BID AWARD AMOUNT: $ 59, 237. 50 21. COMMENTS: CA+~ 22. ESTIMATED QUANTITY TO BE PURCHASED ( BULK ITEMS): N/ A 23. ESTIMATED PURCHASE AMOUNT: N/ A 24. BID TABULATION ATTACHED: I YES I NO AOO' L MAT FOR 25. TERM OF CONTRACT: N/ A 26. BID VALID TO: 60 days 27. BID PRICE VALID FOR TERM OF CONTRACT: YES NO 28. WARRANTY PERIOD: 5 year pro- rated 29. DELIVERY TIME: 117 days 30. STATE CONTRACT: YES ~ 31. CONTRACT #: N/ A 32. CO- OP PURCHASE: YES [ E9 33. AGENCY: N/ A 34. EXPECTED LIFE OF ITEM: 20 years 35. ITEM DEMO' O: YES I Nq 36. REFERENCES CHECKED: YES NO ~ 37. CONTRACT: ATTACHED ADD' 1 MAT FDR ~ 38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES NO ~ 39. CURRENT VENDOR: N/ A 40. CURRENT PRICE: N/ A SUBMITTED BY: 2 ~-o1 Date REVIEWED AND CONCUR: J{! M,./ JL 1-d t/. J~ -{ Michael Tatum Date Purchasing Director REVIEWED AND CONCUR: b/ O= l- LiS~ Date Finance Director REVIEWED AND CONCUR: q.-~. ~ Date COMMENTS:  City of Fort Walton Beach MEMORANDUM DATE: January 10, 2007 TO: John Hofstad Utilities Department Director FROM: Michael C. Tatum 155'> Purchasing Directo~ SUBJECT: Purchase One ( 1) Dry- Pit Submersible Pump Bid # 07- 108 The referenced bid tabulation is forwarded for your review, in accordance with Vol 2, Chapter 4, Section 4. 01, Paragraph 4. 01. 025 Code of Ordinances and the Purchasing Policies and Procedures. Please take the necessary action to prepare the Memorandum for Approval by the City Manager and Council. The bid file is available for review at the Purchasing Department. The following information is furnished for those items applicable to Purchasing on the Request To Award Bid Memorandum: ITEM NO.lDESCRIPTON RESPONSE 16. Number of Bids Solicited 27 ./ 17. Number of Bids Received 1 /' 18. Number of Responsive Bids 1/ 24. Tabulation Attached Yes 30. State Contract No MCT/ mhj  r-.. 0 0 N a) J!1 0 CU : I- J ..... : c: '" 2 J ns ::: I~; + + + + + + * Ii 0 . LD N DLDLD 888~~~ LD,,: LD N I'2ruNc\ J~ r- 0'1 0'1 lD y" t I- C z o i= i': C J 0 u 0 I I{) s m Gi' . Co) oq: ... i ~ 0 I{) w ~ l~ i:-J8 8 0000 oooln C! C! 0 0 0 :5 IJ) ~ ~ I'CI I- NCIJ co E e a a alriar-: oooci I'CI ~