Fort Walton Beach Council agenda — 03-13-2007 regular agenda — reading text

to vote on Election Day, March 13. ADJOURNMENT There being no further business, the meeting adjourned at 8: 15 p. m. APPROVED: MAYOR: ATTEST: CITY CLERK Ive  CITY COUNCIL MEETING March 13, 2007 Consent Agenda Consideration of a request to purchase one 1/ 2 ton H D Pickup Truck under Sheriffs Association Contract from Orville Beckford Ford, Milton, FL in the amount of 15, 460 Public Works Director) Council Action 1st 2nd Vote: Agenda Item Number: CA- 2  CITY OF FORT WALTON BEACH MEMORANDUM DATE: February 21, 2007 TO: Joyce Shanahan, City Manager FROM: Thomas Murray, Public Works Director SUBJECT: Request to Purchase One ( 1) ~ Ton Pickup 4x2 SUMMARY Pursuant to City of Fort Walton Beach Code of Ordinances, Volume II, Chapter 4, Section 4. 01, Paragraph 4. 01. 025 and the Purchasing Policies and Procedures, request authorization to purchase one ( 1) ~ Ton Pickup Truck 4x2 under the provisions of the Florida Sheriffs Association Contract from Orville Beckford Ford, Milton, Florida, for a total cost of $ 15, 460. 00 as outlined in the attached tabulation. All quotes are from the State of Florida Annual Bid Contract or the Florida Sheriff Association Annual Bid Contract. According City' to the Purchasing s Policy, the City may procure, without formal bid procedures, all supplies, materials and equipment which are the subject of contracts with the State of Florida as set forth in Section 287 of the Florida Statutes, as amended from time to time. If approved, sufficient funds are available in Account No. 001- 1250- 541- 6404, in the amount of $ 15, 500. 00. Recommend the City Council approve the purchase of one ~ Ton Pickup Truck 4x2 from Orville Beckford Ford, Milton, Florida, for a total cost of $ 15, 460. 00 FIN A N C I A L DATA 1. DEPARTMENT: Public Works 2. DIVISION: Right- of- Way Maintenance 3. FUND: General Fund 4. ACCOUNT # 001- 1250- 541- 6404 5. ACCT. DESCRIPTION: Machinery and Equipment- Trucks 6. FY BUDGET: 2006/ 07 7. AMOUNT BUDGETED: $ 15, 500. 00 8. GRANT FUNDS: YES ~ AMOUNT 9. FUND TRANSFER: YES ~ AMOUNT 10. FROM ACCT: N/ A 11. TO ACCT: N/ A 12. REASON FUNDS AVAILABLE FOR TRANSFER: N/ A 13. PRICE ANALYSIS: ATTACHED ADD' L MAT FDR ~ BID I T E M DATA 14. DESCRIPTION OF BID ITEM: * ~ Ton Pickup Truck 4x2 15. SUPPLEMENTAL MATERIAL: ATTACHED ADD' L MAT FDR 16. # BID INVITATIONS SENT: N/ A 4tl/ c~- 17. # BIDS RECEIVED: N/ A 18. # RESPONSIVE BIDS: N/ A 19. RECOMMENDED VENDOR: Orville Beckford Ford 20. BID AWARD AMOUNT: $ 15, 460. 00 21. COMMENTS: N/ A 22. ESTIMATED QUANTITY TO BE PURCHASED ( BULK ITEMS): N/ A 23. ESTIMATED PURCHASE AMOUNT: N/ A 24. BID TABULATION ATTACHED: IYESI NO ADD' L MAT FDR 25. TERM OF CONTRACT: N/ A 26. BID VALID TO: 9/ 30/ 07 27. BID PRICE VALID FOR TERM OF CONTRACT: ~ ESI NO 28. WARRANTY PERIOD: 3 years/ 36, OOO miles 29. DELIVERY TIME: 90- 120 days 30. STATE CONTRACT: YES ~ 31. CONTRACT #: N/ A 32. CO- OP PURCHASE: YES ~ 33. AGENCY: N/ A 34. EXPECTED LIFE OF ITEM: 10 years 35. ITEM DEMO' D: YES ~ 36. REFERENCES CHECKED: YES NO ~ 37. CONTRACT: ATTACHED ADD' l MAT FDR ~ 38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES NO ~ 39. CURRENT VENDOR: N/ A 40. CURRENT PRICE: N/ A REVIEWED & SUBMITTED BY: 3/1/ 07 homas Murray Date Public Works Direct r REVIEWED AND CONCUR: 3/ 0?i IO-:f Lisa~ Date Finance Director REVIEWED AND CONCUR: Y;,~ 11 \/:L 65 ;{~ 1 cJtJ() Michael Tatum Date Purchasing Director REVIEWED AND CONCUR: 3/ fj I J(r I Date COMMENTS: ATTACHMENT 1 BID SUMMARY COMMENTS n* n The following comments relate to the items in numerical order indicated on the Bid Award Summary Memorandum. 14. DESCRIPTION OF BID ITEM: Ton Pickup Truck 4x2 Base Price 12, 670. 00 HD Towing 5000 lbs w/ Class IV Hitch 740. 00 Long Bed 300. 00 Rainshields 140. 00 Shop Manuals 290. 00 Limited Slip or Locking Differential 300. 00 Power Windows and Door Locks 795. 00 Cruise Control 225. 00 15, 460. 00 This vehicle will replace vehicle # 2326 ( see attached serviceability report) .  CITY OF FORT WALTON BEACH FY 2006- 07 BUDGET - SERVICEABILITY REPORT Department: Public Works Division: Right- Of-Way Vehicle/ Equipment #: Vehicle/Equipment Type ( make, model, etc.): 2326 Dodge, % Ton Pickup Truck Purchase Date (year & age): Scheduled. Replacement Date (per schedule): 1992 2006- 2007 Mileage: Estimated Repair Cost: 125, 120 $ 1, 768. 00 A bumper-to- bumper inspection has been performed on this vehicle/ equipr .ent: Technician: Robert Ridqwav Date: January 20, 2006 The followin partslre airs are re uired for this vehicle/equi ment: Part/Repair Estimated Cost (materials & labor) Reseal En ine $ 335. 00 295.00 Reupholster cushion & seat back $ 225. 00 Replace door hin es $ 258. 00 Replace head liner $ Corrosion treat & paint vehicle $ 655. 00 TOTAL: $ 1, 768. 00 Two- ear maintenance histo Year