Okaloosa County BOCC — May 30, 2013 — FUND 104-460 — reading text

$6,587.74 $7,321.00 $1,928.68 $7,251.00 $0.00 ($70.00) (1.0%) 552014 GASOLINE & SPECIAL FUELS $0.00 $0.00 $100.00 $0.00 $100.00 $0.00 $0.00 0.0% 552500 TOOLS & SMALL IMPLEMENTS $1,633.57 $1,414.39 $3,000.00 $226.79 $3,000.00 $0.00 $0.00 0.0% 552700 JANITORIAL SUPPLIES $10,336.02 $10,282.90 $12,000.00 $4,859.49 $12,000.00 $0.00 $0.00 0.0% 552751 C.C. SPECIAL EVENTS $9,175.77 $6,997.65 $13,000.00 $4,227.69 $13,000.00 $0.00 $0.00 0.0% 552990 OTHER SUPPLIES $88.92 $0.00 $2,000.00 $0.00 $2,000.00 $0.00 $0.00 0.0% 555001 TRAINING/EDUCATION EXPENS $0.00 $0.00 $2,000.00 $0.00 $2,000.00 $0.00 $0.00 0.0% OPERATING EXPENSES $446,982.59 $495,053.37 $551,020.00 $231,144.31 $590,408.00 $0.00 $39,388.00 7.1% 564751 C.C. SPECIAL EVENTS $0.00 $35,570.90 $43,000.00 $0.00 $0.00 $0.00 ($43,000.00) (100.0%) CAPITAL OUTLAY $0.00 $35,570.90 $43,000.00 $0.00 $0.00 $0.00 ($43,000.00) “100.0%) TOTAL DEPARTMENT $446,982.59 $530,624.27 $594,020.00 $231,144.31 $590,408.00 $0.00 ($3,612.00) (0.6%) Okaloosa County [CONVENTION CENTER Capital Improvement Program Fiscal Years 2014-2018 — | FY Fund Amount Project Name Cat Narrative FY14 460 $1,275,000 Portico Entrance Structure I Portico for the front entrance of Convention Center - Fountain Re-configuration FY14 460 $1,200,000 Backstage expansion exterior restrooms I Backstage expansion exterior restrooms for outdoor exibit area FY14 460 $300,000 Security System Upgrade I Security system upgrade to service new exhibit area FY14 460 $180,000 Marquee Upgrade I Enlarge front entrance marquee LED display and modify base FYI4 = 460 $1,554,400 Future planned construction projects I Hwy 98 Walkover, Parking Structure, Pavillion Structure FY14 460 $550,000 Exterior construction upgrade I Construction for north property FY14 460 $250,000 Sidewalk and landscaping I Enhancement for Construction for north property FY14 460 $150,000 Outdoor sound and light package E For event technical on north property FY14 460 $18,600 Install heat circulation fans in ballrooms I Assist in keeping ballroom air warm in winter II, tl, 1V FY14 460 $300,000 —_ Exterior Building Surface Repairs 1 Repair damaged/cracked stucco on building exterior FY14 = 460 $100,000 Loading Dock Expansion I Expand Loading Dock to expedite move-in/move-out FY14 460 $60,000 Outdoor Lighting Package I LED Lighting package to illuminate ECC FY14 460 $70,000 Upgrade Chiller #2 I Retrofit existing system to reduce noise levels and energy consumption. FY14 460 $70,000 Replace Roof Intake Fixture I Replace Metal Structures on Lower & Upper Roof FY14 = 460 $40,000 Hot Boxes E Replace and or update existing meal service hot boxes FY14 460 $28,000 Carpet Extractor E Replacement unit for current cleaner FY14 460 $50,000 Replace/Update Kitchen Equipment E Convection Ovens FY14 = 460 $5,250 Motorized Pallet Jack E For movement of of heavy palletized items FYIS 460 $40,000 Box Truck w/Lift Gate E For off-premise Catering and A/V Service FYIS 460 $35,000 Cargo Van E Replacement for Current Van FY15S 460 $250,000 Carpeting I Replace Carpet in the Ballroom FY15 460 $36,000 Articulated Man lift 30° E Man lift for exterior repairs FY16 460 $75,000 Move Glass out 20' on portion of patio 1 Enlarge pre-function area for large events FY16 460 $210,000 _ Interior floor renovation - Hard surfaces I Repair and replace interior pre-function flooring FY16 460 $30,000 Pick-up Truck E Replacement for Current Truck FY17 460 $60,000 Large kitchen equipment replacement E Replacement of cook line items in kitchen, stoves, steamers, grill FY17 460 $2,500,000 Pavilion Structure I Pavilion for Expansion property area FY18 460 $550,000 Walkover I Walkover for Highway 98 FY1I8 460 $5,000,000 Parking Structure I Extend parking with pervious material for events on north property and Publically leased properties Department Positions Classification Classification Title Amount = 460 CONVENTION CENTER ENTERPRISE 4614 CONVENTION CENTER PROMOTIONS 1520 SALES & MARKETING MGR $47,693.57 5 1550 TRAVEL INDUSTRY SALES MGR $51,540.53 6120 SALES & MARKETING COORD $33,662.49 6121 MARKETING COORDINATOR $33,662.49 6870 TRVL INDUSTRY SALES COOR $35,722.19 SALARIES/WAGES-FULL-TIME "$202,281.27 DEPARTMENT TOTAL $202,281.27 5 Notes Account Account Title Note Amount 460 CONVENTION CENTER ENTERPRISE 4614C.C. PROMOTIONS 512010 SALARIES/WAGES-FULL-TIME ADD MARKETING COORDINATOR $33,662.49 MOVE TRAVEL INDUSTRY SALES MGR FROM 1151 $51,540.53 MOVE TRVL INDUSTRY SALES COOR FROM 1151 $35,722.19 TOTAL ACCOUNT $120,925.21 523000 LIFE & HEALTH INSURANCE 5 EMPLOYEES 100% $45,510.00 STIPEND SAVINGS (1*7,500) ($7,500.00) TOTAL ACCOUNT $38,010.00 540002 TRAVEL OUT-OF-COUNTY INDUSTRY/TRADE SHOWS TSAE, ACAE, LSAE, SGMP, MPI, HSMAI $10,000.00 TRADE & TRAVEL SHOWS - $19,500.00 GSAE, FACVB, IACVB, STS TOURISM, LSAE, MSAE, ACAE, TSAE, FSAE BOSTON GLOBE TRAVEL SHOW ADDISON SHOWS IN TORONTO WITH VF SMALL MEETINGS MARKET MBA WEDDING SHOW MICHIGAN INTERNATIONAL WOMEN'S SHOW TOTAL ACCOUNT “$20,500.00 540005 TRAVEL LODGING EXPENSES ATTEND TRADE AND INDUSTRY SHOWS $4,000.00 SALES CALLS $3,500.00 TRADE & TRAVEL SHOWS $14,000.00 GSAE, FACVB, IACVB, STS TOURISM, LSAE, MSAE, ACAE, TSAE, FSAE BOSTON GLOBE TRAVEL SHOW ADDISON SHOWS IN TORONTO WITH VF SMALL MEETINGS MARKET MBA WEDDING SHOW MICHIGAN INTERNATIONAL WOMEN'S SHOW TOTAL ACCOUNT $21,500.00 Department Positions Classification Classification Title Amount a 460 CONVENTION CENTER ENTERPRISE 4615 CONVENTION CENTER ADMINISTRATION 1411 CONVENTION CTR GEN MGR $75,671.47 18 1451 CONVENTION SERVICES MGR $60,580.21 1541 CONVENTION CTR OPS MGR $45,835.67 4060 SECURITY COORDINATOR $39,016.05 4065 SECURITY GUARD $27,483.41 6360 ADMINISTRATIVE ASSIST | $21,533.18 6382. EXECUTIVE ASSISTANT II $35,222.87 6821 ACCOUNTING ANALYST $37,989.93 6825 EVENTS SUPERVISOR $40,458.24 6830 EVENTS COORDINATOR $30,279.39 6830 EVENTS COORDINATOR $29,397.47 7970 AUDIO & VIDEO TECHNICIAN $38,928.62 8380 MAINTENANCE MECHANIC $33,600.08 8390 | MAINTENANCE TECHNICIAN $26,859.26 8390 MAINTENANCE TECHNICIAN $25,704.69 8390 | MAINTENANCE TECHNICIAN $25,007.61 8390 MAINTENANCE TECHNICIAN $24,674.73 8395 LEAD MAINT TECH $28,627.68 SALARIES/WAGES-FULL-TIME ~~ $646,870.56 4070 SECURITY GUARD (PT) $21,774.08 3 4070 SECURITY GUARD (PT) $21,145.55 8111 CUSTODIAN (PT) $7,676.14 SALARIES/WAGES-PART-TIME “$50,595.77. DEPARTMENT TOTAL $697,466.33 21 Notes Account Account Title Note Amount 460 CONVENTION CENTER ENTERPRISE 4615C.C. ADMINISTRATION 512010 SALARIES/WAGES-FULL-TIME ADD SECURITY GUARD $27,483.41 TOTAL ACCOUNT $27,483.41 523000 LIFE & HEALTH INSURANCE 18 EMPLOYEES 100% $163,836.00 STIPEND SAVINGS (4X7,500) ($30,000.00) TOTAL ACCOUNT $133,836.00 534500 CS-PERSONNEL MAJOR EVENT SUPPORT STAFF $5,000.00 TOTAL ACCOUNT $5,000.00 564703 COMPUTER EQUIPMENT NEW COMPUTERS -AGE LIST GENERATED FROM IS $12,000.00 TOTAL ACCOUNT $12,000.00 Notes Account Account Title Note Amount 460 CONVENTION CENTER ENTERPRISE 4617 C.C. OPERATIONS 534200 CS-SECURITY CONTRACT SECURITY SERVICES FOR EVENTS $10,000.00 TOTAL ACCOUNT $10,000.00 534500 CS-PERSONNEL INCREASE DUE TO STAFF CHANGES / GROWTH / FT STAFF REQUESTED $50,000.00 TOTAL ACCOUNT $50,000.00 534750 CS-MASS TRANSIT ADDITIONAL EVENT SHUTTLE SERVICE $5,000.00 TOTAL ACCOUNT $5,000.00 534751 CS-RIGGING/PRODUCTION EVENT RIGGING AND PRODUCTION SERVICES $5,000.00 TOTAL ACCOUNT $5,000.00 534752 CS-CATERING EVENT CATERERS $10,000.00 TOTAL ACCOUNT $10,000.00 534753 CS-ELECTRICAL CONTRACTING EVENT ELECTRICAL SERVICES $5,000.00 TOTAL ACCOUNT $5,000.00 534754 CS-SHOW DECORATIONS EVENT CONVENTION SERVICES $2,000.00 TOTAL ACCOUNT $2,000.00 534755 CS-AUDIO/VIDEO EXTENDED AUDIO/VISUAL SERVICES $40,000.00 TOTAL ACCOUNT $40,000.00 534756 CS-LINEN SERVICE ARAMARK $7,000.00 TOTAL ACCOUNT $7,000.00 534757 CS-ENTERTAINMENT EVENT BOOKING SERVICES $270,000.00 TOTAL ACCOUNT $270,000.00 534758 CS-TICKET SALES EVENT TICKETING SERVICES $15,000.00 TOTAL ACCOUNT $15,000.00 Notes Account Account Title Note Amount 460 CONVENTION CENTER ENTERPRISE 4617 C.C. OPERATIONS 534900 CS-OTHER OTHER EVENT RELATED SERVICES $5,000.00 TOTAL ACCOUNT $5,000.00 540002 TRAVEL OUT-OF-COUNTY INTERNATIONAL ASSOCIATION OF ASSEMBLEY MANAGER FLORIDA FACILITY MANAGERS ASSOCIATION TOTAL $1,500.00 TOTAL ACCOUNT $1,500.00 540005 TRAVEL LODGING EXPENSES OVERNIGHT STAYS REQUIRED FOR OVERLAPPING EVENTS $1,000.00 TOTAL ACCOUNT $1,000.00 564751 C.C. SPECIAL EVENTS UPDATE MEAL SERVICE HOT BOXES $40,000.00 CARPET EXTRACTOR $28,000.00 REPLACE CONVECTION OVENS $50,000.00 MOTORIZED PALLET JACK $5,250.00 TOTAL ACCOUNT $123,250.00 Notes Account Account Title Note Amount 460 CONVENTION CENTER ENTERPRISE 4618 C.C. MAINTENANCE 534500 CS-PERSONNEL KELLEY SERVICES & ABLE BODY ADDITIONAL EVENT STAFF $14,000.00 TOTAL ACCOUNT $14,000.00 534550 CS-UNIFORMS UNIFIRST UNIFORM $8,000.00 TOTAL ACCOUNT $8,000.00 534607 CS-LAWN SERVICE ANNUAL LAWN CARE $6,000.00 TOTAL ACCOUNT $6,000.00 534900 CS-OTHER ADDITIONAL MAINTENANCE SERVICES $5,000.00 TOTAL ACCOUNT $5,000.00 540002 TRAVEL OUT-OF-COUNTY ATTEND TRADE SHOWS/COURSES $1,500.00 TOTAL ACCOUNT $1,500.00 540005 TRAVEL LODGING EXPENSES LODGING TRADESHOWS AND COURSES $1,000.00 TOTAL ACCOUNT $1,000.00 Budget Revenue Report - Departments (Requested) Bite: 202013 2nd Prior Year 1st Prior Year Current Year Current Year Base % Account Title Actual Actual Original Budget 6 mos Actual Request +/- +/- 460 CONFERENCE CENTER ENTERPRISE 4601R 4TH TDT-REVENUE 312124 TOURIST DEV TAX-4TH CENT $2,618,533.35 $2,625,700.19 — $2,100,000.00 $374,403.91 $2,400,000.00 $300,000.00 14.3% TAXES $2,618,533.35 $2,625,700.19 $2, 100,000.00 $374,403.91 $2,400,000.00 $300,000.00 14.3% 361101 INTEREST ON TIME DEPOSITS $128,342.61 $74,691.75 $95,000.00 $16,800.99 $50,000.00 ($45,000.00) (47.4%) 361104 STATE INVESTMENT POOL INT $4,991.18 $3,901.19 $5,000.00 $2,193.07 $5,000.00 $0.00 0.0% 361400 GAIN OR (LOSS) SALE INVST ($29,167.89) $24,884.30 $0.00 $3,038.62 $0.00 $0.00 NA MISCELLANEOUS REVENUE $104,165.90 $103,477.24 $100,000.00 $22,032.68 $55,000.00 ($45,000.00) (45.0%) 389901 BALANCES-CASH $0.00 $0.00 $1,381,875.00 $0.00 $4,000,000.00 $2,618,125.00 189.5% OTHER SOURCES $0.00 $0.00 $1,381,875.00 $0.00 $4,000,000.00 $2,618,125.00 189.5% DEPARTMENT TOTAL $2,722,699.25 $2,729,177.43 — $3,581,875.00 $396,436.59 $6,455,000.00 = $2,873,125.00 80.2% Budget Expense Report (Department Requests) 2nd Prior Year 1st Prior Year Current Year Current Year Base Base % Account Title Actual Actual Original Budget 6 mos Actual Request New Request +/- +/- 460 CONVENTION CENTER ENTERPRISE 4601 4TH TDT-DEBT 549520 ADMINISTRATIVE CHARGES $76,433.17 $78,094.67 $63,000.00 $15,025.54 $72,000.00 $0.00 $9,000.00 14.3% OPERATING EXPENSES $76,433.17 $78,094.67 $63,000.00 $15,025.54 $72,000.00 $0.00 $9,000.00 14.3% 571900 OTHER PRINCIPAL $0.00 $0.00 $300,000.00 $1,530,000.00 $155,000.00 $0.00 ($145,000.00) (48.3%) 572900 OTHER INTEREST $379,631.24 $98,562.71 $25,000.00 $4,185.00 $0.00 $0.00 ($25,000.00) (100.0%) 573104 4TH CENT SERIES 2000 $80,325.00 $8,425.00 $1,000.00 $0.00 $0.00 $0.00 ($1,000.00) (100.0%) DEBT SERVICE $459,956.24 $106,987.71 $326,000.00 $1,534,185.00 $155,000.00 $0.00 ($171,000.00) (52.5%) 599200 RESERVE-DEBT SERVICE $0.00 $0.00 $992,875.00 $0.00 $992,875.00 $0.00 $0.00 0.0% 599901 RESERVE-RENEWAL & REPLACE $0.00 $0.00 $250,000.00 $0.00 $250,000.00 $0.00 $0.00 0.0% NON-OPERATING EXPENSES $0.00 $0.00 $1,242,875.00 $0.00 $1,242,875.00 $0.00 $0.00 0.0% TOTAL DEPARTMENT $536,389.41 $185,082.38 $1,631,875.00 $1,549,210.54 $1,469,875.00 $0.00 ($162,000.00) (9.9%) Budget Expense Report (Department Requests) 2nd Prior Year ist Prior Year Current Year Current Year Base Base % Account Title Actual Actual Original Budget 6 mos Actual Request New Request +/- +/- 460 CONVENTION CENTER ENTERPRISE 4616 C.C. CAPITAL 562752 PORTE COCHERE $0.00 $0.00 $1,000,000.00 $0.00 $1,275,000.00 $0.00 $275,000.00 27.5% 562753 BRANDING SIGNAGE $0.00 $0.00 $15,000.00 $3,255.00 $0.00