Okaloosa County BOCC — 2013 meeting #1140 (date undetermined) — Pkg Generator System — reading text

BID SHEET MAY 30, 2013 BID # 31-13 EGLIN MAIN PACKAGED GENERATOR SYSTEM DEDUCTIVE BIDDER BID AMOUNT ALTERNATE ESSE $117,163.00 GENERX GENERATORS INC. $123,563.65 THOMPSON CAT $130,000.00 $3,000.00 CUMMINS MID SOUTH $103,133.00 Jack Allen From: Jeff Littrell Sent: Monday, June 24, 2013 11:28 AM To: Jack Allen; Richard Brannon Ce: Mark Wise; Kimberly Kilpatrick; Mark Griffin; Alice Gaston Subject: FW: Letter of Recommendation for WS 31-13 Packaged Generator - Eglin Main Pump Station Project Attachments: Eglin Main LOR-WS 3§-13 Gen-OCWS.PDF Jack, OCWS staff concurs with the recommendation from our consultants to award the bid for the Packaged Generator for the Eglin Main Pump Station Project (WS 3}-13) to Cummings Mid-South, they being the lowest responsive and responsible bidder meeting spec. A .pdf file of their letter of recommendation is attached to this email. We recommend bid award for the low base bid for a lump sum total of $103,133.00 with a maximum delivery time of 45 days from receipt of County purchase order. We will not be exercising our option to select the deductive alternative items. Mark Wise will be sending you a copy of the appropriate budget page and any other paperwork that you require. if you have any questions or require additional information, please let me know. Jeff Littrell, Director Okaloosa County Water & Sewer System 1804 Lewis Turner Blvd, Suite 300 Ft. Walton Beach, FL 32541 850-651-7172 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure. From: Joey Crews Sent: Sunday, June 23, 2013 5:06 PM To: Mark Wise; Jeff Littrell - OCWS Cc: Jeff Littrell - OCWS; Jeb Chessher; Mark Schmeltzer; Mark Griffin; Kristen Leffel Subject: Letter of Recommendation for WS 31-13 Packaged Generator - Eglin Main Pump Station Project Mark and Jeff, Attached is the letter of recommendation from Constantine Engineering for the referenced bid. This letter references the final negotiated price, which includes any agreed upon Optional Cost Items. It also included any associated clarifications or additional documentation requested. A hardcopy will be delivered to you as well for inclusion into Purchasing’s agenda package preparation. Please let me know if you have any questions. Joey Crews Joseph G. Crews, PE The Constantine Group June 21, 2013 Mr. Jeff Littrell, Director Okaloosa County Water and Sewer Department 1804 Lewis Turner Boulevard, Suite 300 Fort Walton Beach, FL 32547 Subject: Engineer's Recommendation of Award Packaged Generator System - Eglin Main PS Project Okaloosa County, Florida - Bid No. WS 31-13 Dear Mr. Littrell: Material ONLY bids were received and opened for the "Eglin Main Packaged Generator System” at 3:10 p.m. on May 30, 2013. The Board of County Commissioners received four (4) responsive bids for the project. The project was bid with a Total Base Bid and one (1) Optional Cost Items. The Total Base Bid was for a complete 500 kW Diesel Generator, Integrated Fuel Tank, Weather/Sound Enclosure and Automatic Transfer Switch (ATS). Cummings Mid-South was the lowest bidder meeting all the qualification requirements specified in the contract documents and provided supporting qualification documentation (see attached RFI 01). Cummings Mid-South has provided similar products of same quality and operational performance as outlined in the technical specifications to Okaloosa County on recent projects. Pursuant to the bids received for the above referenced project, Constantine Engineering, Inc. recommends that the Board of County Commissioners, Okaloosa County, Florida, award this project to the Cummings Mid-South the lowest and most responsive base bid for a lump sum total of $103,133.00 and a maximum Delivery Time of 45 Days from receipt of purchase order. 2988 Léwis TURNER BouLtevarp, Unit 3, Fort WALTON BEACH, FL 32947 ?HONE: BSO.244,.5800 WWAa.TOCENG.COM Should any questions arise, please do not hesitate to contact me directly at 850.244.8500. Sincerely, Yee KW Qawrn Joseph G. Crews, P.E. Project Manager Copies: Mark Wise, Okaloosa County Water & Sewer Jeff Oglesby, Okaloosa County Water & Sewer Jeb Chessher, Okaloosa County Water & Sewer Mark Schmeltzer, Okaloosa County Water & Sewer J:\ LETTER OF RECOMMENDATION -WS 31-13 GENERATOR.DOCX