Okaloosa County BOCC — September 2, 2014 — Task Order 11

08-25-14A09:39 RCVD TASK ORDER APPROVAL FORM CONTRACT #: C13-2068-WS TASK ORDER #: _11 OFFERED BY CONSULTANT: CONSTANTINE ENGINEERING, INC. TASK ORDER AMOUNT: $400,000 FIRM'’S NAME JOSEPH G. CREWS, P.E. REPRESENTATIVE'S PRINTED NAME SIGNATUR Project Manager/ Owner a\ Se 14 TITLE DATE RECOMMENDED FOR APPROVAL (Department Director) TITLE % / 22 201 Y DATE COUNTY ADMINISTRATOR (if applicable) S Jeb /iy DATE APPROVED BY OKALOOSA COUNTY (Per Purchasing Manual) e $25,000 or less approved by Purchasing Director e Between $25,001 and $50,000 approved by Purchasing Director and County Administrator e \|nexcess of $50,000 approved by the Board. SU i ele, ole. PUROHASING DIRECTOR 2a Feclorek B/z5 A DATE CHAIRMAN (if applicable) DATE \ TASK ORDER 11— OKALOOSA COUNTY WATER AND SEWER SYSTEM FY 2015 SSOCOF SERVICES PROJECT C13-2068-WS TASK ORDER 11 THIS TASK ORDER IS ISSUED PURSUANT TO THE AGREEMENT FOR CONSULTING SERVICES DATED SEPTEMBER 12, 2013, BETWEEN THE COUNTY OF OKALOOSA COUNTY, FLORIDA AND CONSTANTINE ENGINEERING, INC., WHICH IS INCORPORATED HEREIN BY THIS REFERENCE, WITH RESPECT TO Scope of Basic Services for Okaloosa County Water and Sewer System FY 2015 Sunshine State One-Call of Florida Services Article A. Purpose: The purpose of this Task Order is to authorize and direct CONSULTANT (Constantine Engineering, Inc.) to proceed with professional engineering services for providing Sunshine State One-Call of Florida (SSOCOF) subsurface utility locating services to the Okaloosa County Water and Sewer Department (COUNTY) for Fiscal Year 2015. The activities that are included are described in “Article B. Scope of Services.” Article B. Scope of Services: The CONSULTANT agrees to furnish general professional engineering and technical services that are applicable to the Okaloosa County Water and Wastewater System Sunshine State One-Call of Florida Subsurface Utility Engineering Services Project (PROJECT), as requested by the COUNTY’s representative. The services that the CONSULTANT agrees to furnish as part of this Task Order include, but are not limited to locating, verifying the location, ticket management, and line location services for responding to Sunshine State One-Call of Florida service location tickets for components of the COUNTY’s water distribution and wastewater collection systems. Specific work tasks that may be authorized by the COUNTY’s representative are presented below. Task 1. Sunshine State One-Call of Florida Line Locate Management and Implementation CONSULTANT shall assist the COUNTY to manage and perform the line location services required to comply with the Underground Facility Damage Prevention and Safety Act, Florida Statute 556, Sunshine State One-Call of Florida Requirements, and the Standard Operating Procedures (SOPs) for Subsurface Utility Locates for the Okaloosa County Water and Sewer Department (Attachment A). Specifically, CONSULTANT shall perform the following services: 1.1. Attend meetings as requested by the COUNTY’s representative to discuss and manage CONSULTANT’s services, and other meetings requested by the COUNTY’s representative. 1.2. CONSULTANT shall develop an Operating Plan that shall present the methods and procedures that CONSULTANT shall use to assist the COUNTY to manage and implement the Sunshine State One Call of Florida Line Locate Tickets. The Operating Plan will address the procedures that CONSULTANT will use to comply with the Underground Facility Damage Prevention and Safety Act, Florida Statute 556, Sunshine State One-Call of Florida Requirements, and the Okaloosa County Water and Sewer Department's Standard Operating Procedures (SOPs) for Utility Locates for Okaloosa County. TASK ORDER 11— OKALOOSA COUNTY WATER AND SEWER SYSTEM FY 2015 SSOCOF SERVICES PROJECT 1.3. CONSULTANT shall implement the operating procedures presented in the Operating Plan to locate buried water and sewer assets using GPR, other locating methods and equipment as appropriate, and information and data from existing COUNTY records. CONSULTANT shall verify the centerline location of buried water and sewer assets using metal probes and other methods in accordance with criteria established by the COUNTY. Verification by vacuum excavation shall be performed on a limited basis and will be considered an additional service not included in the standard line locating services. 1.4. CONSULTANT shall implement the computer tools and processes necessary to receive the One-Call tickets and transmit them to field crews. CONSULTANT will establish needed email services to facilitate receipt and delivery of tickets. CONSULTANT shall use the web-based positive response system to comply with the Sunshine State One-Call of Florida Requirements for confirming the status of tickets. Task 2. Standard of Care The Scope of Services included in this task order include subsurface utility engineering services to locate, verify the location, and mark the location of buried water and sewer assets. COUNTY is experienced and knowledgeable in the performance of these services and understands that inherent risks exist when the Scope of Services included in this Task Order are performed with reasonable competence. COUNTY understands that these risks include damage to buried water and sewer assets during the execution of the Scope of Services, damage to buried water and sewer assets following the execution of the Scope of Services, and indirect or consequential damages. The standard of care applicable to CONSULTANT's services will be the degree of skill and diligence normally employed by similar personnel engaged in the same or similar services at the time said services are performed. CONSULTANT warrants that it will perform its services in accordance with and comply with applicable Federal, State, and local laws, COUNTY ordinances, standard operating procedures and regulations, as amended at the time said services are performed. CONSULTANT will re-perform any services not meeting this standard without additional compensation. CONSULTANT represents that it has or will secure at its own expense the necessary personnel and equipment required to perform the services required by this Task Order. CONSULTANT’s liability for COUNTY's damages under this Task Order will not exceed $1,000 for each occurrence and, in the aggregate for this Task Order, not exceed $20,000, unless such liability arises out of breach of contract or intentional wrongful conduct of the CONSULTANT and other persons employed or utilized by the CONSULTANT in the performance of this Task Order. COUNTY agrees to provide CONSULTANT existing information and data that CONSULTANT may reasonably rely on to execute the Scope of Services unless otherwise notified by COUNTY that the information and data is not accurate. Task 3. Safety The CONSULTANT is responsible for planning and addressing safety concerns associated with executing the scope of work included in the PROJECT. The CONSULTANT shall use appropriate safety equipment to protect the CONSULTANT's workers, and others. The CONSULTANT shall comply with applicable local, state, and federal safety codes. Task 4, Meetings and Communications The COUNTY and the CONSULTANT shall each be accessible both during and after working hours. Office and mobile phone numbers shall be made available prior to beginning the fieldwork. The CONSULTANT shall attend weekly progress meetings with the COUNTY at a location designated by the COUNTY to discuss project status, submittals, action work items, and other related matters. The CONSULTANT shall attend all other meetings as requested by the COUNTY for the completion of the work. TASK ORDER 11— OKALOOSA COUNTY WATER AND SEWER SYSTEM FY 2015 SSOCOF SERVICES PROJECT Article C. Compensation Provisions: As compensation for providing the services described within this Task Order, COUNTY shall pay CONSULTANT in accordance with Article 2 of the September 12, 2013, Agreement, based on the CONSULTANT’s Per Diem Rates for the actual time worked on the Project. The budget ceiling for this Task Order is $400,000.00. CONSULTANT will coordinate with COUNTY representative to establish a final level of effort and adjust specific work tasks to develop a final budget breakdown. CONSULTANT will keep COUNTY informed of progress so that the budget and/or work effort can be adjusted if found necessary. CONSULTANT is not obligated to incur costs beyond the indicated budget ceiling, as may be adjusted, nor is COUNTY obligated to pay CONSULTANT beyond these limits. Article D. Period of Service: The schedule for the Project within this Task Order is as follows: Authorization to Proceed October 1, 2014 Termination of Task Order September 30, 2015 Article E. Authorized Representatives: The Authorized Representatives designated below are authorized to act with respect to this Task Order. Communications between the parties shall be through the Authorized Representatives: For COUNTY For CONSULTANT Name: _ Jeff Littrell Name: James P. Kizer, Jr., P.E. Director Principal Address: Suite 300, Lewis Turner Boulevard, Address: 1988 Lewis Turner Boulevard, Unit 3 Fort Walton Beach, FL 32547 Fort Walton Beach, FL 32547 Telephone: (850) 651-7172 Telephone: (850) 244-5800 Attachment A Constantine Engineering, Inc. (TCG) STANDARD OPERATING PROCEDURES Subsurface Utility Locates for Okaloosa County Water and Sewer TCG SUE Crews will perform their services in accordance with the requirements of the Sunshine State One Call of Florida (SSOCOF), as well as the Underground Facility Damage Prevention and Safety Act, Florida Statute 556, the American Society of Civil Engineering (ASCE) standard 38-02 entitled Standard Guidelines for the Collection and Depiction of Existing Subsurface Utility Data, and TCG’s Standard Operating Procedures (SOPs) for Utility Locates for Okaloosa County. Copies of these documents are attached. Guidelines for Marking Underground Facilities: When responding to a ticket, insure a copy of the SSOCOF Excavators Guide is present (either on your person or inside vehicle). It is the responsibility of the TCG Subsurface Utility Engineering (SUE) crews to become well versed with the law and SOP’s regarding Underground Damage Prevention. The crews will conduct themselves in a professional manner at all times. We not only represent TCG, but we represent the Okaloosa County Water & Sewer Department and any other entity that employs our services. For TCG to have long-term relationship with our customers, much depends on our ability to provide a quality service that is equal to or greater than our customer's expectations. In general, TCG’s approach to locating buried assets is to use GPR to locate buried assets. Our procedures include: e Review all existing drawings to identify possible utility locations. e Visually Inspect manholes, junction boxes, valves, hydrants, and other assets to establish possible pipe diameters, depths, and the general direction that utilities are heading. e Use of Electro Magnetic methods to locate and trace metallic/conductive utilities and other unknown obstructions. e Use of Ground Penetrating Radar to scan the area for non-conductive utilities and other unknown obstructions. e Perform utility verification using metal probes and post-hole diggers. Under limited circumstances vacuum excavation or hydro-vacuum excavation to verify utility locations and determine the exact depth, size, and material type of a utility may be required. Procedures for Responding to a Ticket: 1. After receiving the ticket by e-mail or hard copy (paper), you will complete the ticket within two business days. 2. If the site cannot be located within the timeframe allotted, contact contractor to inform them of the circumstances and code the ticket appropriately. For example: a) Work load does not permit you to complete the ticket in the allotted time. b) Debris, trees, vehicles etc. are in the way. 10. 11. 12. 13. 14. Emergency work location requests are given top priority. The responsible crew will mark the facilities as soon as it is practical to do so. The facilities will be marked with appropriate color-coded paint and flags (as per Chapter 556 of the Florida Statues). Utilities identified to be located in the SSOCOF ticket will be marked within the 24 inch tolerance zone. The utilities will be marked with paint and flags at no more than a 25-foot spacing, except when closer marking is needed (i.e. Tee, 45°, 90°, valves, etc.) or if the contractor requests a longer distance. Potable water and reclaim water services *%4” and 1” will be marked by line of sight unless they specifically supply a hair salon, doctor’s office or restaurant. These will need to be visually verified. Sewer services will be located by using as-built drawings unless as-built drawings are not available. If the drawings are not available, the SUE Crew will make every effort to locate them with the GPR unit. If they cannot be located using the GPR, contact the Okaloosa County sewer maintenance foreman (Harold Stanton). If the sewer maintenance foreman cannot be reached, contact the Utility Technician Il (Joe Rushing). Document on your ticket (on the second line) that you requested assistance from the sewer maintenance crew and to whom you talked. If both of the above mentioned are unavailable, call Danny Shiver. Sewer mains (Gravity Flow) will be marked by line of sight using manholes and marked with flags and paint. Water mains, force mains and reclaim water mains will be verified at the start, the middle and the end of the boundary of the locate ticket. In general, the SUE Crew should verify the location of the utility at approximately 500-foot intervals. However, the SUE Crews will use their discretion to determine the frequency and location for utility verification. At areas where the SUE Crew can not reasonably verify the location of the utility using the normal verification frequency or the standard verification equipment provided in each SUE Crew should contact the SUE Supervisor to evaluate the need to perform vacuum excavation to verify the location of the utility or to increase the frequency of the verifications. Standard verification equipment (probes and post-hole diggers) shall not be used to verify the location of known utilities in congested areas with gas, communication, or power utilities, transited water lines, or 2-inch diameter PVC pipes. Critical areas include sewer force mains, major intersections, supply lines to Okaloosa Island, problem excavators, etc. At these areas the SUE Crew shail take pictures for the record. Non-permanent paint is to be used on lawns. Permanent paint is to be used on asphalt. Do not spray paint on cement or decorative stone driveways. SUE Crews shail carry all trash and empty paint cans to the office for disposal. All completed tickets will be properly coded per the Positive Response Codes attached hereto. Color Codes and Abbreviated Markings: Water — Blue | W — Water WV - Water Valve Sewer — Green S — Sewer SV — Sewer Valve Reclaim — Purple RC — Reclaim RV — Reclaim Valve Standard Working Hours: 1. 2. Footnote: Normal working hours are from 7:00 a.m. — 4:00 p.m. The crew's place of business is your area of operation unless otherwise notified by your supervisor. If you have no assigned tickets for your service area, call your supervisor within a reasonable length of time to receive further guidance. The crews might have to work overtime as needed; however, all overtime must be approved through your supervisor. Crews will have a one-hour lunch period, which will be taken at the crew's discretion. If you have outstanding tickets within your service area and you are not within 10 minutes of the office, take your lunch in the field, or complete the assigned ticket and then take lunch. The task of locating Okaloosa County Water and Sewer utilities is extremely important. You are protecting Okaloosa County Water and Sewer Department's assets, as well as the health of the public and the environment. This is why we must use all resources that are now available to locate our utilities in an accurate and timely manner. The crews are a team- a very important team that must work together to get this important job done. \ Jeane 6, Crews