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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: January 7, 2014
TO: Honorable Chairman and Members of the Board
FROM: Kay Godwin
SUBJECT: Purchasing Manager Signature Authority
DEPARTMENT: Human Resources
BCC DISTRICT:
STATEMENT OF ISSUE: Request Board approval for the Purchasing Manager to authorize
and sign contractual, financial and other purchasing-related transactions outlined in BCC
approved purchasing policies.
BACKGROUND: The Purchasing Manual & the Tangible Personal Property, Commodity
Inventory & Accountability Manual references the authority of the Purchasing Director to
facilitate review and approval processes for contractual and financial obligations as well as asset
management and acquisition/disposition for the County. Forms and approvals that are required,
based on these two manuals, have designations for the Purchasing Director’s signature.
As part of a county-wide reorganization in 2011, the Purchasing Department was placed under
the Human Resources Director for reporting purposes, and the Purchasing Director was re-titled
to Purchasing Division Director. The Purchasing Division Director position was slated for
elimination through attrition. With the retirement of Purchasing Division Director Richard
Brannon, the position has been refilled with Zan Fedorak as Purchasing Manager.
This requested action will allow county-wide purchasing transactions to continue without
interruption. Otherwise, any action that requires the approval and signature of the Department
Head will be authorized and signed by the Human Resources Director. In the coming weeks,
staff will review policies and procedures in detail and bring recommendations for any additional
policy modifications, as needed.
OPTIONS: Approve/Deny
RECOMMENDATIONS: Staff recommends the Board approve for the Purchasing Manager to
authorize and sign contractual, financial and other purchasing-related transactions outlined in
BCC approved purchasing policies.
RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator