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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: November 18, 2014
TO: Honorable Chairman and Members of the Board
FROM: Dino J. Villani
SUBJECT: Revised 2014-2015 Hazards Analysis Agreement
DEPARTMENT: Public Safety
BCC DISTRICT: All
STATEMENT OF ISSUE: Request Board approval of the revised agreement to update
Hazards Analysis data.
BACKGROUND: The allocation by the State for Okaloosa County to conduct the Hazards
Analysis data update is $11,688.00. The hazard analysis agreement approved on September 16,
2014, has been modified by the State due to incorrect terminology in the original agreement.
The revisions of the agreement include taking it from a cost reimbursement agreement to a fixed
fee agreement. The previous language would have required tracking of man hours, vehicle
usage, fuel expenses and materials (paper, printer supplies, etc.). The revision to a performance
based agreement authorizes payment for work done, i.e., the actual inspection of the hazardous
materials sites. The performance agreement is how this has been done every year until this
year’s agreement came out, thus the requirement for the revision of the agreement.
The final change made to the agreement was the inclusion of a review process. In the past, the
State has reviewed all submissions and if there were any mistakes asked for corrections.
However, when the previous agreement came out, this review process was not included and the
State was standing firm on no revisions. Their stance was that if you make one mistake, you
will not get paid for the work. This revised agreement takes care of this issue by including a
review process and allowing the County to correct any mistakes and resubmit inspection forms.
OPTIONS: Approve/Disapprove.
RECOMMENDATIONS: Recommend approval of the revised 2014-2015 Hazards Analysis
agreement and authorize the Chairman to sign all other grant documents necessary during the
term of the grant.
RECOMMENDED BY:
APPROVED BY:
John Hofstad, Interim County Administrator