Okaloosa County BOCC — October 21, 2014 — BILL SMITH ELECTRIC FINAL PAYMENT — reading text

CONTRACT CLOSE-OUT CHECKLIST (To Be Prepared by the Contracts and Lease Coordinator) DATE: 9-26-14 TO: Contracts & Grants Manager, Finance Department Contracts & Grants Office SUBJECT: ContractNo. C14-2145-WS MANAGING DEPARTMENT: WS CONTRACTOR'S NAME; BILL SMITH ELECTRIC PROJECT TITLE: REHABILITATION OF ELECTRICAL MANHOLES The attached has met the final payment contract requirement in subject contract. Yes No 1. Final Invoice XJ 2. Completed Contract/Lease Payment Approval Form Xx] 3. Close-Out Documents Yes No N/A a. Signed Release of Lien Xx] im CL] b. Proof of Completion Advertisement Xx im L] c. Certificate of Insurance K] C] im d. Consent of Surety to Final Payment Xx] im im e. Proof of Performance/Payment Bond XI im im Continuation 12 Months Following Final Payment Yes No 4, Agenda Request Ki O 5, Remarks SA Wy 0-3-1 Telos so ona and Lease Coordinator DATE eee BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 7, 2014 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Russell Stephenson WRF-Elect. Manhole Rehab Project DEPARTMENT: Water and Sewer BCC DISTRICT: 4 STATEMENT OF ISSUE: OCWS staff requests BCC approval of a final payment, in the amount of $39,466.20, to Bill Smith Electric, Inc. On contract #C14-2145-WS, BACKGROUND: Via the bidding process, Okaloosa County Water & Sewer entered into a contract with Bill Smith Electric, Inc. In 2014. This contract was for the rehabilitation of the electrical manholes at the Russell Stephenson WRE. All work concerning this project has been completed. Final inspections by OCWS staff and consultants have been overseen and work deemed sufficient. Now that the work has been completed and deemed sufficient, final payment is now due on the contract. OPTIONS: Approve or deny RECOMMENDATIONS: Staff recommends BCC approval of a final payment, in the amount of $39,466.20, to Bill Smith Electric, Inc. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator CONTRACT/LEASE PAYMENT APPROVAL FORM COMPLETE AND FORWARD TO THE NEXT DEPARTMENT COMPLETED BY DEPARTMENT DATE: 09/10/2014 VENDOR NAME: Bill Smith Electric, Inc. VENDOR #: CONTRACT/LEASE #: __C14-2145-WS VENDOR TASK COUNTY/FEMA BUDGET | ACCOUNT # | AMOUNT $ INVOICE# ORDER # PROJECT # DEPARTMENT # w Cf Applicable) (&f Applicable) y 7 3 S 2 SOs Ae 002-FINAL | 4% wafer -4450- " ESHES: | 939346620 | 24495, uc Retainage " Gl LOS |[{ CO! $000 1/797. 2A Ie TOTAL 39,466.20 $ phe“ APPROVED FOR PROGRESS PAYMEN T (please sign, as applicable and date) i ce. CONTRACTOR’S ENGINEER/ARCHITECT/PROJECT MANAGER: NS 3 BURN “TNGEN DATE: fed ict lea c Pia COUNTY SUPERVISOR/PROJECT MANAGER: ways kd defor, ees fe) a a7 Va DATE: S Sf 2. S40 Y DEPARTMENT DIRECTOR: louh, LUZ 6A A/ _ DATE: 2/2 of CONTRACTS & GRANTS MANAGER: DATE: COUNTY ADMINISTRATOR: DATE: (Payments> $25,000.) FINAL PAYMENT FINAL PAYMENT YES _X_ NO (If “Yes”, forward to Purchasing u pate: 10/3 I 4 PURCHASING DIRECTOR (Per Initial Agreement) DATE:/~-G-/Y CONTRACTS & GRANTS MANAGER (All Contracts) eg COUNTY ADMINISTRATOR APPROVAL (Per Initial Agreement) DATE: BOARD APPROVAL (Per Initial Agreement) Services Coordinator for Close-Out) COMPLETED BY FINANCE —- ACCOUNTS PAYABLE ONLY FISCAL YEAR: DATE RECEIVED: REVIEWED BY: Bill Smith Electric, Inc. Project Title: Electric Manhole Rehabilitation Project Project Number WS 03-14 Purchasing Contract No.C14-2145-WS Expires: July-1+4,2044 Substantial Comp: 6-44-14, 8-10-14 Completion date: 120 days, plus 60 is 9-8-2014 4125- TOTAL 411-2051100 563326 COST 10% Amount Date Inv# Cost to date Withheld Paid Paid 1 179,712.00 179,712.00 (17,971.20) 161,740.80 08/14/14 2 21,495.00 21,495.00 17,971.20 39,466.20 3 - - - 4 - - - 5 - - - 6 - - - 7 - - - g - - - 9 - - - 10 - - - 11 - - 201,207.00 201,207.00 - 201,207.00 Contract Total 201,207.00 Change Order #1 60 days added Change Order #2 Change Order #3 Change Order #4 New Contract Total 201,207.00 Balance to finish w/o retainage Check Number 1408147 grantsacct rs From: Kimberly Kilpatrick <kkilpat@co.okaloosa.fl.us> Sent: Monday, October 06, 2014 3:18 PM To: grantsacct Subject: RE: question Sure that is fine! From: grantsacct [mailto:grantsacct@clerkofcourts.cc] Sent: Monday, October 06, 2014 1:05 PM To: Kimberly Kilpatrick Subject: question Kim, Is it okay if | write in on the payment request form the number of the budget department for the retainage? It is 411, right? Thanks. Derek grantsacct Accountant Okaloosa County Clerk of Circuit Court Contracts and Grants 1804 Lewis Turner Boulevard, Suite 206 Ft. Walton Beach, FL 32547 Tel: (850) 651-7200 x 4383 PLEASE NOTE: Florida has a very broad public records law. Email communications to or from Okaloosa County Clerk of Court employees are considered public records and are available to the public and media upon request. Your e-mail communications, including your email address, are subject to public disclosure. This email is intended for the addressee(s) indicated above only. If you have received this email in error, please delete it Immediately. To Owner: Okaloosa County Water and Sewer Department Invoice Date 9/3/2014 Rep. Constantine Engineering, Inc. 1988 Lewis Turner Blvd. Unit 3 Fort Walton Beach, FL 32547 Attn. Mr. Joey Crews Invoice No. 2 Final RSWRE ELECTRICAL MANHOLE REHAB Contract# €14-2145-WS Remit to: |Bill Smith Electric, Inc PO Box 1057 Gonzalez, FL 32560 ANALYSIS OF CONTRACT AMOUNT: (a) Original contract amount: $ 201,207.00 (b) Plus: Additions scheduled in change orders (c) Less: Deductions scheduled in change orders (d) Adjusted contract amount to date $ 201,207.00 ANALYSIS OF WORK PERFORMED (a) Cost of original contract work performed to date $ 201,207.00 (b) Change order work performed to date © Total Cost of work performed to date $ 201,207.00 (d) Owner Purchased Materials $ - (e) Sales tax 6% of (d) $ - (f) Less: Amount of Owner Purchased Material and Tax (d and e) $ - (g) Less: Amount retained in accordance with contract terms A. % RETAINER 10% B. RETAINER TO DATE $ - (h) Net amount earned on contract work to date $ 201,207.00 (i) Less: Amount of previous payments $ 161,740.80 () BALANCE DUE THIS PAYMENT $ 39,466.20 (k) Net Amount Remaining $ - CERTIFICATION OF CONTRACTOR: ; According to the best of my knowledge and belief, | certify that all items and amounts shown on the face of this Periodic Estimate for Partial Payment are correct, that all work has been performed and/or materials supplied in full accordance with the requirements of the referenced contract, and/or duly authorized deviations, substitutions, alterations, and/or additions, that the foregoing is a true and correct statement of the contract account up to and including the last day of the period covered by this Periodic Estimate, that no part of the "Balance Due this Payment" has been received, and that the undersigned and his subcontractors have complied with all the labor provisions of said contract. | further certify that the labor and materials listed on this request for payment have been used in the construction of this work or that all materials included in this request for payment and not yet incorporated into the construction are now on the site or stored at an approved location; and payment received from the last request for payment has been used to make payments to all first tier subcontractors and suppliers except as listed below. BIL TH ELECTRIC; . Date: 9/3/14 BY: [/, f Jake Smith, Project Manager CERTIFICATION OF ENGINEER: | certify that | have checked the above Periodic Estimate for Partial Payment and that to the best of my knowledge and belief it is a true and correct statement of work performed and/or material supplied by the Contractor; and that partiat payment claim and requested by the Contractor is correctly computed on the basis of work performed and/or material supplied to date. CONSTANTINE ENGINEERING, INC DATE: ba lio \y4 BY: Sonny \ Qrasod BOARD OF COUNTY COMMISSIONERS PAYMENT APPROVED BY: OKALOOSA COUNTY, FLORIDA DATE: Owner's Authorized Representative BILL SMITH ELECTRIC PO BOX 1057, GONZALEZ, FL 32560 OFFICE (850) 968-6500 FAX (850) 937-8113 OWNER: Okaloosa County Underground Electrical Service _ Repairs at Russell Stephenson : PROJECT: WWTP Contract # Ci4-2145-WS DATE: September 3, 2014 INVOICE NO: Final SCHEDULE OF VALUES A B C D | E F G H I MATERIALS TOTAL WORK COMPLETED PRESENTLY | COMPLETED FROM STORED & STORED % ITEM SCHEDULED PREVIOUS THIS (NOT IN TO DATE COMPLETE | BALANCE TO NO. DESCRIPTION OF WORK VALUE PERIOD PERIOD DORE) (D+E+F) (G/C) FINISH (C-G) 1 {Electrical Manhole Rehab $ 80,000.00 | $ 80,000.00 $ 80,000.00 100% - 2 {Dewatering System $ 54,554.00 | $ 54,554.00 $ 54,554.00 100% q - 3 |Elec. Conduit & Conductor Replacemen} $ 47,158.00 | $ 47,158.00 $ 47,158.00 100% $ - 4 __|High Level Monitoring System $ 8,500.00 |$ 8,500.00 q 8,500.00 100% $ - 5 _|Manhole Sump Pump Replacement $ 10,995.00 | $ 10,995.00 ¢$ 10,995.00 100% $ - 6 7 8 9 10 ii 12 13 ¢ 201,207.00 | $ 201,207.00 = $ - $ 201,207.00 100% $ - Constantine Engineering . Transmittal To: Kimberly Kilpatrick From: Joey Crews Address: | Okaloosa County Water & Address: | Constantine Engineering, Inc. Sewer Dept, 1988 Lewis Turner Boulevard, 1804 Lewis Turner Blvd, Unit 3 Fort Walton Beach, FL 32547 Fort Walton Beach, FL 32547 Phone: 850.651.7171 Phone: 850.244.5800 Subject: | RSWRF Electrical Manhole Rehab — Bill Smith Electric Inc. Final Payment Date: September 12, 2014 WE ARE SENDING YOU: X_| ATTACHED SPECIFICATIONS TRACINGS SHOP DRAWINGS x DOCUMENTS CATALOGS prints UNDER SEPARATE COPY OF LETTER OTHER: QUANTITY DESCRIPTION 1| Original Copy - 12 Month Continuation of Bond 3 | Original Copies of Bill Smith Electric Inc. — Final Payment Request 1| Release of Lien- Notarized 1| Original Copy - Consent of Surety 1| Certificate of Insurance CC | TCG File IF MATERIAL RECEIVED IS NOT AS LISTED, PLEASE NOTIFY US AT ONCE REMARKS: Please find attached final payment request from Bill Smith Electric Inc. for work performed on the referenced project. It includes full release of all previously held retainage. The Public Notice of Completion will be submitted as soon as it is received. Please call if you have any questions. 1988 LEWIS TURNER BLVD., UNIT 3, FORT WALTON BEACH, FL 32547 PHONE: 850.244.5800 FAX: 850.862.5808 WAY, TCGENG.COM NORTHWEST PLORIDA D News Published Daily , Fort Walton Beach, Florida Distributed in Okaloosa, Santa Rosa & Walton Counties State of Florida, County of Okaloosa Before the undersigned authorized personally appeared_Rebecca Barney who on oath says that (s)he is Legal Advertising Clerk of the Northwest Florida Daily News, a daily newspaper published at Fort Walton Beach, in Okaloosa County, Florida; that the attached copy of advertisement, being a Legal Bg NX =) \ in the matter of Notice os Cw, ON a rag ion Ss in the ONne Yeas SS County Court, was published in ¥- DSL, 2S AAs Ss SAG) said newspaper in the issues of | Affiant further says that the said Northwest Florida Daily News is a newspaper published at Fort Walton Beach, in said Okaloosa County, Florida, and that the said newspaper has heretofore been continuously published in said Okaloosa County, Florida, each day, and has been entered as second class mail matter at the post office in Fort Walton Beach, in said Okaloosa County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that (s)he has neither paid nor promised any person, fiem or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. STATE OF FLORIDA COUNTY OF OKALOOSA Subscribed and sworn to (or affirmed) before me this Q ~2Q Q x \Y en (Date) , who is/ate personally known to me or by has/have produced P LISReWh as identification. (Type of