Okaloosa County BOCC — 2013 meeting #1143 (date undetermined) — 2-8 Supervisor of Elections — reading text

Supervisor of Elections Fiscal Year 2014 Object Approved Code Title Budget 11 Executive Salaries 105,460 12 Regular Salaries and Wages 569,960 13 Other Salaries and Wages 102,823 14 Overtime 7,050 15 Special Pay 16 Compensated Annual Leave 17 Compensated Sick Leave 18 Compensated Compensatory Leave 21 FICA Taxes 54,948 22 Retirement Contributions 78,944 23 Life and Health Insurance 91,530 24 Worker's Compensation 6,958 25 Unemployment Compensation 26 Other Postemployment Benefits (OPEB) Personnel Services 1,017,673 31 Professional Services 1,700 32 Accounting and Auditing 33 Court Reporter Services 34 Other Services 100,733 35 Investigations 36 Pension Benefits 40 Travel and Per Diem 11,119 41 Communications Services 3,140 42 Freight & Postage Services 43,435 43 Utility Services 1,575 44 Rentals and Leases 78,423 45 Insurance 12,139 46 Repair and Maintenance Services 93,644 47 Printing and Binding 87,908 48 Promotional Activities 49 Other Current Charges and Obligations 44,600 51 Office Supplies 18,645 52 Operating Supplies 37,686 53 Road Materials and Supplies 54 Books, Publications, Subscriptions and Membership 6,426 55 Training 9,695 59 Depreciation Operating Expenditure/Expenses 550,868 Supervisor of Elections Fiscal Year 2014 Object Approved Code Title Budget 61 Land 62 Buildings 63 Infrastructure 64 Machinery and Equipment 51,445 65 Construction in Progress 66 Books, Publications and Library Materials 67 Works of Art/Collections 68 Intangible Assets Capital Outlay 51,445 71 Principal 72 Interest 73 Other Debt Service Costs Debt Service 0 81 Aids to Government Agencies 82 Aids to Private Organizations 83 Other Grants and Aids Grants and Aids 0 91 Intragovernmental Transfers 92 Advances 93 Nonoperating Interest - Proprietary Funds 94 Nonoperating Grant Expense - Proprietary Funds 95 Other Nonoperating Uses - Proprietary Funds 99 Other Uses Other Uses 0 Total Budget 1,619,986 Paul Lux, Jka alc Supervisor of Elections May 17, 2013 Honorable Don Amunds, Chairman Board of County Commissioners Brackin Building 302 Wilson Street North, Suite 102 Crestview, FL 32536 RE: 2013-2014 Budget Submission Dear Commissioner Amunds, Pursuant to Chapter 129.03(2), Florida Statutes, attached hereto is the budget request for this office for fiscal year 2013-2014. Line item departmental detail has been entered into the county budget program to be made available to the County Administrator and the Board when budget workshops begin. The methodology utilized in forming this FY2014 budget is consistent with the budget policy established by the Board for the coming fiscal year. Given the need for expanded early voting services for the residents in the Destin area and improved services in precincts that were combined to save money last year, this budget reflects a concerted effort to keep new expenditures to a minimum. i will be happy to meet with you or your designee to discuss this request or to answer any questions you might have. Your consideration of this request is appreciated. Sons or § ~*~ a ered i a> mm HK | & = © im S Oo —S 2 wn ow San. xT Paul Lux, CERA moc 79 of Supervisor of Eleétions SS2 3 = rx of o on ne oO Attach: oe XC: County Administrator County Finance Officer Your Vote Counts! www.govote-okaloosa.com 302 Wilson St N, Ste 102 Crestview, FL 32536-3440 Ph: 850.689.5600 Fx: 850.689.5644 1804 Lewis Tumer Blvd, Ste 404 Fort Walton Beach, FL 32547-1285 Ph: 850.651.7272 Fx: 850.651.7275 Email: plux@co.okaloosa fius Budget Revenue Report - Departments (Requested) Date: 6/25/2013 2nd Prior Year 1st Prior Year Current Year Current Year Base % Account Title Actual Actual Original Budget 6 mos Actual Request +/- +/- 011 SUPERVISOR OF ELECTIONS - GF 0185R SOE REVENUE - GF 341552 S.0.E. MISCELLANEOUS $37.05 $92.50 $200.00 $192.50 $200.00 $0.00 0.0% 341553 S.O.E. ELECTION SERVICES $153,875.92 $3,005.07 $25,500.00 $2,879.64 $18,300.00 ($7,200.00) (28.2%) 341554 S.0.E. COPIES $78.65 $16.50 $200.00 $0.70 $200.00 $0.00 0.0% 341555 S.O.E. PAGES $51.50 $25.65 $50.00 $5.00 $50.00 $0.00 0.0% 341556 S.0.E. PETITIONS $560.00 $3,151.60 $50.00 $267.70 $50.00 $0.00 0.0% 341557 S.O.E. VOTER LIST (CD/ET) $305.00 $1,086.50 $150.00 $185.17 $150.00 $0.00 0.0% 341558 S.0.E. MAPS $20.00 $90.00 $20.00 $50.00 $20.00 $0.00 0.0% 341559 $.0.E. LABELS $183.55 $25.00 $50.00 $33.80 $50.00 $0.00 0.0% CHARGE FOR ERVICES a ~ $166, 111.67. $7,492.82 » = $26, 220. 00. "$3, 614.51 "$19,020.00 “Gr: 200. 00): (27. 5%) 361101 INTEREST ON TIME DEPOSITS $1, 204, 76 $1,844.25 $0. 00 ($11 64) $0.00 $0. 00 NA 361104 STATE INVESTMENT POOL INT $38.94 $109.85 $0.00 ($2.67) $0.00 $0.00 NA 361400 GAIN OR (LOSS) SALE INVST | $282.06 ($304. 39) $0.00 $78.35 $0.00 $0.00 NA _ MISCELLANEOUS REVENUE $1,525.76 $1, 649. 71. 2. <= $0.00 $04: 04 $0. 00 “$0. 00° 0.0% $1,366,743.53 $1, 540, 0,586. 19 $1,580,753.00 $1, 600, 966. 00 $20, 213.00 1.3% 381001 BUDG TRF GENERAL FUND $790, 374. +00 _ OTHER: OURCES © "$1,366,743.53 _ ~-$1,580,753.00. ~ $4,600,966.00 $20,213.00 1% Budget Expense Report (Department Requests) 2nd Prior Year ist Prior Year Current Year Current Year Base Base % Account Title Actual Actual Original Budget 6 mos Actual Request New Request +/- +/- 011. SUPERVISOR OF ELECTIONS - GF 0185 SUPERVISOR ELECTIONS - GF 511010 ELECTED OFFICIAL SALARIES $106,303.11 $105,929.02 $105,372.00 $48,662.28 $105,460.00 $0.00 $88.00 0.1% 512010 SALARIES/WAGES-FULL-TIME $589,513.64 $558,733.05 $554,002.00 $263,613.47 $569,960.00 $0.00 $15,958.00 2.9% 512020 SALARIES/WAGES-PART-TIME $1,053.03 $28,241.88 $32,271.00 $14,716.72 $33,239.00 $0.00 $968.00 3.0% 514010 OVERTIME $7,066.51 $15,113.85 $11,000.00 $18,835.69 $7,000.00 $0.00 ($4,000.00) (36.4%) 521000 FICA TAXES $51,217.48 $51,741.93 $51,331.00 $25,284.87 $54,748.00 $0.00 $3,417.00 6.7% 522000 RETIREMENT CONTRIBUTIONS $72,291.32 $40,678.46 $38,563.00 $20,125.82 $78,944.00 $0.00 $40,381.00 104.7% 523000 LIFE & HEALTH INSURANCE $95,013.61 $92,859.37 $92,007.00 $50,071.92 $91,530.00 $0.00 ($477.00) (0.5%) 523012 CONTRA L&H INS (REBATE) $0.00 ($4,020.00) $0.00 ($3,429.00) $0.00 $0.00 $0.00 0.0% 524000 WORKERS’ COMPENSATION $4,674.00 $5,682.00 $6,676.00 $3,336.00 $6,958.00 $0.00 $282.00 4.2% PERSONNEL SERVICES - $927,132.70 $804,950.56 $801,222.00 «$441,217.77 $047,830.00 ~ $0.00 $56,617.00 6.4% 531001 PS-ATTORNEY-OTHER $312.00 $1,853.48 $1,500.00 $1,560.00 $1,500.00 $0.00 $0.00 0.0% 531300 PS-HEALTH EXAMS $0.00 $0.00 $200.00 $0.00 $200.00 $0.00 $0.00 0.0% 534500 CS-PERSONNEL $100.08 $0.00 $500,00 $0.00 $500.00 $0.00 $0.00 0.0% 534755 CS-AUDIO/VIDEO $0.00 $0.00 $2,000.00 $0.00 $1,500.00 $0.00 ($500.00) (25.0%) 534900 CS-OTHER $511.97 $2,439.00 $1,500.00 $1,039.39 $7,500.00 $0.00 $6,000.00 400.0% 540001 TRAVEL IN-COUNTY $261.20 $64.96 $1,000.00 $54.39 $1,000.00 $0.00 $0.00 0.0% 540002 TRAVEL OUT-OF-COUNTY $4,023.13 $1,818.55 $1,865.00 $853.54 $2,734.00 $0.00 $869.00 46.6% 540005 TRAVEL LODGING EXPENSES $6,357.39 $3,305.76 $4,675.00 $1,029.62 $6,385.00 $0.00 $1,710.00 36.6% 541010 COMMUNICATIONS SERVICE $2,344.67 $2,143.35 $2,160.00 $726.72 $2,160.00 $0.00 $0.00 0.0% 541011 CELLULAR PHONES/PAGERS $356.95 $613.71 $720.00 $181.68 $0.00 $0.00 ($720.00) (100.0%) 542001 POSTAGE/FREIGHT CHARGES $20,110.22 $51,654.59 $15,434.00 $16,812.87 $18,740.00 $0.00 $3,306.00 21.4% 543001 UTILITIES-ELECTRIC $2,300.57 $2,943.42 $1,575.00 $1,062.45 $1,575.00 $0.00 $0.00 0.0% 544620 R/L-BUILDINGS $68,734.00 $68,734.00 $68,733.00 $34,368.00 $68,733.00 $0.00 $0.00 0.0% 544644 R/L-FLEET VEHICLES $90.00 $180.00 $90.00 $0.00 $90.00 $0.00 $0.00 0.0% 545990 INSURANCE-OTHER $21,321.00 $15,166.00 $15,608.00 $13,978.00 $12,139.00 $0.00 ($3,469.00) (22.2%) 546050 RM-OFFICE MACHINES $0.00 $0.00 $300.00 $0.00 $300.00 $0.00 $0.00 0.0% 546620 RM-FACILITIES $0.00 $0.00 $0.00 $0.00 $5,000.00 $0.00 $5,000.00 0.0% 546640 RM-EQUIPMENT $6,195.23 $8,854.58 $13,660.00 $6,026.33 $14,230.00 $0.00 $570.00 4.2% 546644 RM-VEHICLES-FLEET $1,807.54 $1,634.26 $1,755.00 $727.21 $2,033.00 $0.00 $278.00 15.8% 546900 RM-TECHINCAL SUPT SERVICE $34,037.09 $71,492.37 $33,157.00 $17,767.49 $34,395.00 $0.00 $1,238.00 3.7% 547002 PRINTING & BINDING $8,521.38 $2,399.62 $20,675.00 $8,609.26 $15,167.00 $0.00 ($5,508.00) (26.6%) 549307 PUBLIC RELATIONS $13,686.09 $0.00 $100.00 $0.00 $100.00 $0.00 $0.00 0.0% 549900 MISCELLANEOUS CHARGES $4,786.42 $2,576.94 $4,500.00 $1,106.32 $4,500.00 $0.00 $0.00 0.0% 549901 LEGAL ADVERTISING $3,054.60 $1,742.64 $3,060.00 $764.53 $2,400.00 $0.00 ($660.00) (21.6%) 549904 JOB LISTING EXPENSES $0.00 $0.00 $200.00 $0.00 $200.00 $0.00 $0.00 0.0% Budget Expense Report (Department Requests) 2nd Prior Year ist Prior Year Current Year Current Year Base Base % Account Title Actual Actual Original Budget 6 mos Actual Request New Request +/- +/- 549905 MOTOR VEHICLE REPORTS $10.00 $30.00 ; $50.00 $0.00 $50.00 $0.00 $0.00 0.0% 549906 BACKGROUND CHECKS $115.25 $295.00 $500.00 $0.00 $500.00 $0.00 $0.00 0.0% 551001 OFFICE SUPPLIES $8,681.57 $9,419.16 $9,700.00 $3,912.44 $10,525.00 $0.00 $825.00 8.5% 552010 FLEET FUEL $4,041.14 $5,328.50 $5,273.00 $2,180.25 $6,077.00 $0.00 $804.00 15.2% 552500 TOOLS & SMALL IMPLEMENTS $434.24 $21.48 $750.00 $0.00 $750.00 $0.00 $0.00 0.0% 552800 COMPUTER SUPPLIES $5,295.28 $1,966.35 $6,045.00 $734.62 $8,705.00 $0.00 $2,660.00 44.0% 552801 COMPUTER SOFTWARE $5,834.02 $1,118.97 $11,750.00 $1,189.96 $14,482.00 $0.00 $2,732.00 23.3% 552990 OTHER SUPPLIES $1,202.82 $638.27 $999.00 $256.54 $1,472.00 $0.00 $473.00 47.3% 554001 BOOK/PUB/SUB/MEMBERSHIPS $5,966.63 $4,271.70 $5,799.00 $4,884.74 $6,426.00 $0.00 $627.00 10.8% 555001 TRAINING/EDUCATION EXPENS $15,678.26 $3, 971. 07 $10, 170. 00 8639. 00 $9,695.00 $0.00 ($475.00) (4.7%) _ OPERATING EXPENSES: 7 eee $246, 170. Z - "$266, 677. cE = “$246, 003.00 $120.4 = 00 = $000: $45,760.00. 6.4% 564102 GENERAL GOVERNMENT EQUIP $0.00 $0.00 $0.00 “$0.00 $3,700.00 $0.00 $3,700.00 0.0% _ CAPITAL OUTLAY a "—“yaoer 564103 COMPUTER EQUIPMENT $8,912.61 $2, 047. 01 $16,200.00 $1,159.98 $17.5 595. 00 $0.00 $1,395.00 8.6% Notes Account Account Title Note Amount 011 SUPERVISOR OF ELECTIONS - GF 0185 SUPERVISOR ELECTIONS - GF 523000 LIFE & HEALTH INSURANCE 15 EMPLOYEES 100% $136,530.00 STIPEND SAVINGS (6X7,500) ($45,000.00) TOTAL ACCOUNT “$91,530.00 534500 CS-PERSONNEL KELLEY TEMPS $500.00 TOTAL ACCOUNT “$500.00 534755 CS-AUDIO/VIDEO POLL WORKER TRAINING VIDEO $1,000.00 TOTAL ACCOUNT $1,000.00 534900 CS-OTHER OUR MISSION YOUR VOTE WEBSITE $1,500.00 WEBSITE UPDATES (GOVOTE OKALOOSA, KIDS VOTE, TEENS VOTE $1,000.00 OVERSEAS VOTE FOUNDATION $5,000.00 TOTAL ACCOUNT “$7,500.00 540002 TRAVEL OUT-OF-COUNTY FSASE SUMMER CONFERENCE $500.00 COMMITTEE MEETINGS $200.00 REGIONAL WORKSHOPS $150.00 AUBURN CERA 2 PEOPLE 4 CLASSES EACH $574.00 FSASE WINTER CONFERENCE $100.00 TAXIS, PARKING, ETC. $100.00 JEOLC (WASHINGTON DC) $560.00 DARRELL PER DIEM FOR FREE CLASS $250.00 CANVASSING BOARD WORKSHOP $300.00 TOTAL ACCOUNT "$2,734.00 540005 TRAVEL LODGING EXPENSES FSASE SUMMER CONFERENCE $2,160.00 COMMITTEE MEETINGS $800.00 AURBURN CERA 2 PEOPLE 1 ROOM 7 NIGHTS $700.00 JEOLC $525.00 FSASE WINTER CONFERENCE $300.00 CANVASSING BOARD WORKSHOP $1,000.00 Account Account Title Notes Note Amount 011 SUPERVISOR OF ELECTIONS - GF 0185 SUPERVISOR ELECTIONS - GF 540005... TRAVEL LODGING EXPENSES... 564102 GENERAL GOVERNMENT EQUIP 564103 COMPUTER EQUIPMENT DARRELL LODGING FOR FREE CLASS TRAILER FOR HAULING PCT SUPPLIES VOTER REG SERVER R510 (2 @ $8,170) KVM FOR SERVER TOTAL ACCOUNT TOTAL ACCOUNT TOTAL ACCOUNT $900.00 $6,385.00 $3,700.00 $3,700.00 $16,340.00 $1,255.00 $17,595.00 Budget Expense Report (Department Requests) 2nd Prior Year ist Prior Year Current Year Current Year Base Base % Account Title Actual Actual Original Budget 6 mos Actual Request New Request +/- +/- 011 SUPERVISOR OF ELECTIONS - GF 0186 ELECTION EXPENSES - GF 513010 SALARIES/WAGES-RELIEF $8,804.05 $4,939.21 $6,806.00 $3,220.24 $6,474.00 $0.00 ($332.00) (4.9%) 513020