Okaloosa County BOCC — May 17, 2016 — April 5, 2016 Regular Meeting — reading text

the Visi tFlorida America ' s Best Vacations newspaper insert placement to include one-page editorial at an additional cost of $10 , 000 46 . Tourist Development : Approval to execute Amendment 1 to Task Order 6 with Polyengineering for additional April 5 , 2016 -10- Minute Book 74 Page 181 Okaloosa County Board of County Commissioners  engineering services in conjunction with the Gravity Sewer Rehab contract . 5 Yeas . #11. GROWTH MANAGEMENT : COORDINATION AGREEMENT WITH FORT WALTON BEACH DEVELOPMENT CENTER BY THE COUNTY WHICH SERVES AS THE COMMUNITY TRANSPORTATION COORDINATOR Mr . Stewart , County Attorney , stated the item needs to be reworked and will be presented on April 19 , 2016 . #42 . RISK MANAGEMENT : RFP FOR GROUP HEALTH INSURANCE PROVIDER Mrs . Laura Porter , Risk Manager , stated this item is for an RFP for Group Heal th Insurance and for approval of the Selection Committee. She said a request from the Property Appraiser ' s Office was received requesting Shawn Grace be added to the committee . Mrs . Ketchel made motion , seconded by Mr . Boyles , to approve request as amended . 5 yeas . AIRPORTS - AWARD THE EGLIN AIR FORCE BASE (EAFB) AIRPORT RESCUE AND FIRE FIGHTING FACILITY (ARFF) DEVELOPMENT PROJECT BID TO ENVIRONMENTAL MANAGEMENT RESOURCES OF WASHINGTON , INC . (EMR , INC . )IN THE AMOUNT OF $3 , 681 , 246.47 Mr . Tracy Stage, Airports Director , said since 2008 the Airport , Eglin Air Force Base , and Federal Aviation Association (FAA) have worked together to build an Airport Rescue and Fire Fighting Facility (ARFF) and started the design in 2013 ; the fire station is being built because every FAA Certificated Part 139 commercial service airport is required to have specialized ARFF capabilities , equipment , and trained personnel . He stated they operate on a 130-acre enhanced use lease governed by a Joint Use Agreement. The ARFF would be located on an additional four-acre lease and would be a County-owned facility , operated and equipped by EAFB . EAFB would be responsible for bringing in all the utilities to the site . He said through a separate agreement the Okaloosa County Water and Sewer Department will provide the labor to install water lines to the ARFF . Mr. Stage further stated the third bid submitted by Environmental Management Resources (EMR) proved to be the most responsive , meeting specific requirements in the RFB at the lowest cost . He said the recommendation was prepared and submitted , gained approval from the FAA , Florida Department of Transportation (FOOT) , Legal , the Purchasing Department . April 5 , 2016 -11- Minute Book 74 Page 182 Okaloosa County Board of County Commissioners Further EAFB rated EMR as outstanding . This project also ties directly to the Board approved proposal to renegotiate our enhanced Use Lease and Joint Use Agreement that was resubmitted to the Air Force this past November . Mrs . Ketchel made motion , seconded by Mr . Goodwin , to move forward with staff recommendation to approve the award of the bid to EMR , Inc . for the construction of the Eglin AFB ARFF Development Project in the amount of $3 , 681 , 246 . 47 . 5 yeas . GROWTH MANAGEMENT - CONTRACT WITH LOGISTICARE SOLUTIONS , LLC. , TO PROVIDE NON-EMERGENCY MEDICAL TRANSPORTATION SERVICES Mr . Elliot Kampert , Growth Management Director , said this contract for Logisticare Solutions , LLC ., is the State contracting coordinator for non-emergency medical transportation services . He said in 2014 , under the Affordable Care Act , there was a change to the way non - emergency care was provided for transportation , saying we used to contract directly with Medicaid but now it is done through Logisticare who provides the coordinating service . Mr. Kampe rt said they (Transit provider and Chairman Boyles) found it necessary to enter into an emergency contract with Logisticare to ensure the services continue. He said staff recommends the following: • That the Board of County Commissioners approve and authorize the Chairman to sign the attached agreement with Logisticare Solutions , LLC ., including all forms and attachments , and • 2 . That the Board of County Commissioners authorize the Chairman to initial the revisions set forth within the Software User Agreement , and sign the Software User Agreement ; and • 3. That a copy of the County ' s current W-9 form be attached both to the original agreement to be retained by the County and the original agreement to be sent to Logisticare ; • 4 . That a completed Electronic Funds Transfer Authorization Agreement including all requisite information and voided check be attached both to the original agreement to be retained by the County and the original agreement to be sent to Logisticare; and • 5. That , as public transportation vehicles change , Maruti Fleet and Management . LLC ., be authorized to update and furnish to Logisticare the revised vehicle inventory without necessitating amendment to this agreement by the Board of County Commissioners provided that copies of the April 5 , 2016 -12- Minute Book 74 Page 183 Okaloosa County Board of County Commissioners  updated inventory are provided to the Okaloosa County Purchasing Department , as well as the Contracts and Grants office of the Clerk of the Circuit Court. Mrs . Ketchel made motion , seconded by Mr . Harris , to approve staff ' s recommendation . Mr . Goodwin said he was pleased with staff ' s work on the contract and feels it ' s very important the County establishes purview with Logisticare . He also stated one of the future potential benefits Mr. Kampert is working on is finding ways to fund transportation systems and reducing the burden on property taxes . 5 yeas . PURCHASING AWARD THE BID TO ANDERSON COLUMBIA FOR THE FAIRCHILD ROAD IMPROVEMENTS (RFB 16-16 PW) Mrs . Zan Fedorak , Purchasing Manager , said staff recommends awarding the bid for Fairchild Road Improvements to Anderson Columbia . She said the project will include paving from Airport Road to the entrance of L-3 Aerospace and will consist of 1 . 82 miles for a period of 240 calendar day . She stated the proposed bid price is shy of $1 . 7 Million and the project will provide better access to Bob Sikes Airport . Mr . Harris said this project is needed for economic development in the community and is pleased it has come to fruition . Public Works Director Jason Autrey said $2 . 25 million was originally budgeted for this project and the bid came in below budgeted amount which put us ahead financially by $300 , 000 to $330 , 000 . Per Mr. Harris ' request , Mr . Autrey said monies can be reallocated to FIM Blvd. Mr . Harris made motion , seconded by Mr . Boyles , to award the bid to Anderson Columbia Company , Incorporated for the Fairchild Road Improvements and set aside $75 , 000 for the engineering design of FIM Boulevard Extension and come back at a later date to account for construction cost . 5 yeas . PURCHASING REQUEST FOR QUALIFICATIONS FOR STATE LOBBYIST SERVICES AND THE SELECTION COMMITTEE BE APPOINTED (RFQ 43-16 Mrs . Zan Fedorak , Purchasing Manager , said staff requests approval of Request for Qualifications (RFQ) for State Lobbyist April 5 , 2016 -13- Minute Book 74 Page 184 Okaloosa County Board of County Commissioners services and appointment of the selection committee . She said the existing contract expires on September 30 , 2016 . Mrs . Ketchel made motion , seconded by Mr. Boyles , to move forward with staff ' s recommendation and appointment of herself (Mrs . Ketchel) to the selection committee . Mr . Boyles said he sees the need to have good advocates in Tallahassee . He said we need an advocate that focuses on Okaloosa County and does not have a disproportionate amount of their time dedicated to other public entities . Mr. Stewart said our current lobbyists may participate in the RFQ , so it would be appropriate to see who submits proposals and what they consist of before discussing specifics . Mr. Boyles further stated he is not happy with the current status of our representation . 5 yeas . RECESS - The meeting was recessed at 9 : 55 a . m. and reconvened at 10 : 05 a . m. ADMINISTRATIVE SERVICES - PURCHASE PROPERTY Mrs . Kay Godwin , Deputy County Administrator , stated they have identified a great opportunity to purchase a parcel (old Piggy Wiggly site) directly across from the Brackin Building in Crestview . She said with the Tax Collector ' s and Property Appraiser ' s Offices moving into the Brackin Building , public use has increased and parking has become limited . She requested Board consideration to purchase the half-acre parcel . She further stated it would be ideal for overflow parking at the Brackin Building and the Crestview Courthouse located a block away . She stated representatives at the City of Crestview have indicated a willingness to contribute through its Community Redevelopment Agency (CRA) into redevelopment of the parcel into a parking lot . Mrs. Godwin asked Board consideration to move forward with the purchase of the property . Mr . Boyles said he has been keeping his eyes on this parcel and stated acquisition will have several benefits : most immediately , will be to add some available capacity to the Brackin Building ; second , future parking for the courthouse ; and third , future redevelopment for tenants as a result of growth of the Tax Collector ' s Off ice . Mr . Boyles made motion , seconded by Mrs . Ketchel , to adopt staff ' s recommendation to include identifying April 5 , 2016 -14- Minute Book 74 Page 185 Okaloosa County Board of County Commissioners a funding source . Mr . Boyles stated his motion takes into effect all three of his recommendations . 5 yeas . ADMINISTRATIVE SERVICES - STAFF UPDATE ON BUDGET Mr . Frank Hart , Budget Manager , said he has begun working on the Fiscal Year 2017 budget process and proposed calendar . Mr . Hofstad said the budget hearing and workshop dates are tentative , but based on the individual discussions held with the Board members , he feels no changes are anticipated . Mr . Hart stated a letter highlighting some key budget areas will be forwarded to the Departments and said the budget system will be available for submissions starting April 22 , 2016 . Departments should have their data entry completed by May 2 0 , 2016 for the County Administrator ' s reviews beginning on June 1 , 2016. He provided an overview of the budget for the current and coming years. He said Fiscal Year (FY) 2016 revenues are showing a modest increase and FY 2017 is following the same trend . Mr . Hofstad said although expenditure requests are always a "moving target ," we can probably expect requests for an increase of funds from some constitutional offices . Mr . Hofstad said this agenda i tern was provided for informational purposes only and they will try to balance the budget within available resources and natural growth . TOURIST DEVELOPMENT LOCASH CONCERT CONTRACT AND AUTHORIZE PURCHASING MANAGER TO EXECUTE THE CONTRACT AND PROCUREMENT METHODS OTHER THAN CONTRACT PAYMENT FORM TO LOCASH COWBOYS TOURING INC . FOR CONTRACT RIDER PROVISIONS Mr. Windes stated Mr . Schroeder requested to pull all three Tourist Development Department i terns from the agenda until the next meeting . Mr . Ed Schroeder , Tourist Development Director , explained that LOCASH is the opening act for the Chris Janson concert . He said