Okaloosa County BOCC — May 17, 2016 — April 5, 2016 Regular Meeting — reading text

April 5 , 2016 Regular Meeting The regular Tuesday meeting of the Okaloosa County Board of County Commissioners was called to order at 8 : 30 a . m. at the City Council Chambers , Crestview . Members present were Charles K. Windes , Jr. , Chairman ; Carolyn Ketchel , Vice Chairman ; Wayne Harris; Nathan Boyles ; and Trey Goodwin . Also present were J. D. Peacock II , Clerk of Circuit Court ; John Hofstad , County Administrator ; and Greg Stewart , County Attorney . EMPLOYEE SERVICE AWARDS Mr . Hofstad presented service awards to the following employees : Jessica Ward-- - -----------------Five Years Mark A. Scheltzer---------------Twenty Years (Not Present) J . B. Williams-------------------Twenty Years PUBLIC INFORMATION OFFICER UPDATE Mrs . Kathy Newby , Public Information Officer , stated the Military Community Covenant Presentation at the 6 t h Ranger Training Battalion took place on March 30 , 2016 . She said it was received by approximately one-hundred new class recruits and Chairman Windes read and presented the Covenant to Lieutenant Colonel Bart G. Hensler . She stated on yesterday , April 4 , 2016 , the Emerald Coast Exchange Club and Fort Walton Beach Women ' s Club placed approximately 200 pinwheels in the Patriot Garden at the Okaloosa County Administration Building signifying April as Child Abuse Awareness and Prevention Month . Mrs. Newby said Glo Airlines had their inaugural flight . She stated Paramedic Dana Marlow , Okaloosa County Emergency Medical Service , was recognized for Outstanding Community Service by Twin Cities Elks Lodge . Mrs . Newby further stated the Health Department has introduced the Community Health Improvement Plan (CHIP) which addresses specific opportunities to improve heal th . She said in the past April 5 , 2016 -1- Minute Book 74 Page 172 Okaloosa County Board of County Commissioners five years it has addressed tobacco use , health lifestyles and access to care and CHIP developed 5210 Initiative , which consists of : 5 - more fruits and vegetables per day 2 - limit TV/computer to 2 hours each day 1 - be physically active 1 hour per day 0 - cut back on sugar-sweet beverages and eliminate use of tobacco and nicotine products She also stated the Healthy Okaloosa 5210 initiative is being implemented in 21 early childhood education centers , nine K-12 public schools , four after school programs , 10 worksites , and is actively recruiting summer care programs . She stated tobacco use in Okaloosa County is higher than in the State of Florida . Mrs . Newby said for more information , tune in to the Today ' s Show this month (April) which will feature Dr . Karen Chapman , Director of the Okaloosa County Health Department . Additionally , Mrs . Newby said the Farmers Market Groundbreaking is scheduled for April 5 , 2016 at 1 : 00 p . m. and kicks - off Public Health Week. COUNTY ADMINISTRATOR ' S UPDATE Mr . John Hofstad , County Administrator , said last week there was an unfortunate incident involving an employee and equipment , which is an ongoing investigation . He added that this type of behavior will not be tolerated in the County . COUNTY ATTORNEY ' S UPDATE Mr . Greg Stewart requested the Board schedule an Executive Session to consider litigation and settlement discussion for the ongoing matters with the Department of Juvenile Justice ( DJJ) and the pending case of Okaloosa County versus Lewis Communications . He suggested it be scheduled for 5 : 15 p . m. on April 19 , 2016 , prior to the next Board meeting . COMMISSIONER ' S MINUTE Mrs . Carolyn Ketchel stated Mrs . Ruth Clark and her late husband ran the Farmer ' s Market for many years and at today ' s groundbreaking the Farmer ' s Market will be named The Ms . Ruth Farmer ' s Market . April 5 , 2016 -2- Minute Book 74 Page 173 Okaloosa County Board of County Commissioners Mr . Trey Goodwin stated he had no comments . Mr . Nathan Boyles thanked City of Crestview officials for allowing the Board to use their facility while the Crestview Courthouse prepares for construction . Mr. Wayne Harris thanked Mr . James Puckett and Mr . Bobby Spence for providing him with the tour of the Crestview Courthouse in its current dilemma , which is why the Board made the decision to move forward with the Courthouse project . He also thanked Mr . Cal Zethmayr , WAAZ-FM , for meeting with Mr . Alvin Henderson , Public Safety Director and himself regarding Ham Radio Operators . He gave kudos to the Ham operators stating they play an important role in times of disasters and times when we are experiencing problems with communications . CLERK OF COURT ' S UPDATE Mr . J . D. Peacock , Clerk of the Circuit Court , stated Court Operations successfully moved across the street to the Pearl Street address (Old Hospital) and as of today , April 5 , 2016 , is open for business daily from 9 : 00 a . m. to 5 : 00 p . m. He also complimented Facility Maintenance (FM) staff for the monumental task of getting Court Operations into the facility on schedule . He said considering it is an older facility , it is very well prepared and they provided needed items to support the work done by Court Operations . He further stated the work was done professionally and said we have a jewel in FM and the job they do. PUBLIC COMMENTS Mr. Clark Barrow , address protected , addressed the Board requesting the Solid Waste Request for Proposal (RFP) be amended prior to advertising . He said he has experienced some serious issues with waste pickup , especially bulk pickup. He feels the opportunity for a new contract is an opportunity to fix problems that have persisted and cost the community , himself (property manager) , and the property owners he manage for the cost associated with not having garbage picked up . Mr . Charles Wimberly , East Miracle Strip Parkway , Mary Esther , provided comments regarding the Solid Waste RFP and concerns he has experienced with bulk waste as a property manager . He feels April 5 , 2016 -3- Minute Book 74 Page 174 Okaloosa County Board of County Commissioners the proposed RFP for once a month service will create more garbage than can be picked up because of increased accumulation ; less frequency is not a good deal and said the proposed RFP is inadequate to handle the problem . Mr . George Barrow , Mooney Road , Fort Walton Beach , addressed the Board about the Solid Waste RFP as it relates to comingling garbage with recycling . He said procedures need to be implemented to address the matter and suggested that contaminated recycling be marked as garbage , picked up , and processed as garbage . He provided the Board with a list of suggested changes he believes will address the problems identified in the associated paragraphs. He further stated the landlords have been carrying this load on their shoulders and need help (through this contract) and asked the Board to address the problems . Ms. Mary Wal ton , Pocahontas , Fort Wal ton Beach , spoke to the Board about the Solid Waste RFP and feels going to once a month service is unacceptable and will make the problem worse . As a real tor she tours properties weekly and feels the County needs to be more responsible , educate the public , and pay more attention to contracts negotiated with companies entrusted with helping keep our cities clean . She asked that consideration be given to homeowners who have lived at a residence for extended periods but for unforeseen circumstances have to relocate . Ms . Ann Encardes , Waste Management (WM) , Hill Avenue , Fort Wal ton Beach, thanked the public for their comments . She said some of their points have to do with the way the contract is written and the services they are to provide . She stated WM has served "the Okaloosa community for 25 years and has dedicated men and women who are highly trained and skilled and receive ongoing training ; their drivers are trained from a safety aspect. She said you hear the negatives in situations of this nature, but feels it important to keep the positive things in mind the company does on a daily basis . Mr . Keith Wood , Berger Place , Fort Walton Beach , states he manages about 1 , 500 properties , mostly in Okaloosa County and has concerns about what the RFP is requesting . He said his concern is the RFP verbiage and asks that it ' s clarified before proceeding with advertising . April 5 , 2016 -4- Minute Book 74 Page 175 Okaloosa County Board of County Commissioners VISITOR - MR . FRED WESTFALL , FLOOD INSURANCE PREMIUM Mr . Fred Westfall , Pelham Beach Drive , Shalimar , said he is asking the Board to correct a situation that has evolved for over seventeen years ; since he moved into his home in September 19 98. He said his home flooded the first day he moved into it which was during Hurricane George and to his understanding no flooding occurred previously . He said the cause of flooding was determined to be a restriction of stormwater outflow pipe . Mr. Westfall said he purchased flood insurance as a result of having to pay for the flood damage himself. He said his home flooded again in April 2005 and April 2014 . He said his flood insurance increased from less than $400 for the past 16 years , to almost $2 , 000 in April 2015 as a result of his house flooding twice in 10 years . He said by FEMA rules his home only qualifies for standard rate versus the preferred rate he previously received . Mr . Westfall said if the County had fixed the problem prior to 2014 he would still be paying the preferred rate , but his home will no longer qualify for that rate and asked the County to pay the difference between the two rates , which is approximately $1 , 600 annually . He said although there is no standing water from the recent rains , he feels the problem is only a temporary fix . Mr . Windes proposed that Mr . Kampe rt , Mr . Stewart , and Staff provide an analysis of the situation and make a recommendation to the Board . Mr. Westfall stated his policy is due this month and asked for a response as soon as possible . Mr. Boyles said Mr . Westfall ' s request would set precedence which he feels is inappropriate and suggests he look at another branch of government if he feels he has recourse . Mr. Goodwin said the issue raises a red flag with him but prefers a staff analysis because there may be other options available . Mrs. Ketchel asked if it would be possible to receive the analysis before May 1 , 2016 which Mr . Stewart said yes. April 5, 2016 -5- Minute Book 74 Page 176 Okaloosa County Board of County Commissioners VISITOR - MR . LA WOODALL , SUB-LEASE SPACE FROM SURFSIDE VENTURES FOR PLACEMENT OF ICE VENDING MACHINE AT BOARDWALK Mr . L . A. Woodall , The ARC of the Emerald Coast (formally known as Horizons) , requested the Board ' s approval to sub-lease county property at the Boardwalk for placement of an ice vending machine . He said there is no expense associated with the ice vending machine and all proceeds would go to the ARC . He also asked the Board ' s consideration regarding waiver of tap fees . Mrs. Ketchel said she could not support his request for a waiver consideration because allowances would have to be made for all non-profit organizations . Mrs . Ketchel made motion , seconded by Mr . Boyles , to approve the sub-lease space from Surfside Ventures for placement of ice vending machine at Boardwalk . Following additional discussion , Mr . Goodwin said he wanted to ensure the motion didn ' t include a tap fee adjustment that ' s available at the administrative level already at the Water & Sewer Department . He