Okaloosa County BOCC — April 7, 2015 — 3-3-15 minutes — reading text

government building. Mr. Smith reviewed the anticipated project schedule for construction with an occupied building, which would take about 24 months total, compared to that of a vacated building which could be completed in about 15 months. Schematic design estimates were provided, as well as the fees for Phases 1 and 2. It was pointed out the original fee basis (Exhibit C) was based on a construction budget of $8,000,000. A revised Exhibit C was submitted for a construction budget of $17,000,000. Mr. Smith stated the request before the Board today is for approval of Phase 1. March 3, 2015 -11- Minute Book 72, Page 191 Okaloosa County Board of County Commissioners Mr. Boyles referred to the revised Exhibit C and stated the Board is seeking support from the Legislature to close the gap on the original ©proposal ($8,000,000) to the new one ($17,000,000) . He reported that Senator Evers and Representative Gaetz have committed their support. Mr. Harris commented that he has been involved in two major projects during his tenure as commissioner and expressed how pleased he is with what was presented today compared to previous presentations. He said the information was clear. Mr. Harris thanked Mr. Boyles for helping to bring this presentation forward. He also thanked the Board for its support, saying “We have needed this for so 1long.” Mr. Harris said the people understand the importance of having a beautiful county seat. Mr. Goodwin asked if unoccupied construction is possible. He also questioned proposed use of EIFS rather than stucco. Mr. Goodwin said the proposal is to expand the footprint of the facility with a $17 Million cost. He asked 1if this could be scaled back pending availability of future funds. Mrs. Ketchel asked Allyson Michael, Court Administration, to comment on the possibility of moving everyone out of the facility. Ms. Michael replied that she would need to speak with the judiciary but feels it would be impossible to move completely out of the Courthouse for construction purposes. With regard to the other guestions posed by Mr. Goodwin, Mr. Alsop stated they are not proposing the use of EIFS or synthetic stucco. He also reported they are regquesting only authorization to go forward with Phase I or the design element at this time. Mrs. Ketchel asked Mr. Boyles and Mr. Harris to comment on the proposed appearance, saying she envisioned large pillars for a Southern-style courthouse and not fashioned after the Annex Extension. Mr. Boyles said pictures of the original Courthouse were circulated but that structure burned and the current facility took its place. He stated if the original structure was still in existence he would look at preserving the historic building but that is not the case. Mr. Boyles said he believes the design team did a good job and likes the fact the entrance will be returned to the Main Street side of the facility. Mr. Harris replied he is more about function, space and costs. Mrs. Ketchel noted that her husband is a sitting Circuit Court Judge and asked the County Attorney if there will be any March 3, 2015 -12- Minute Book 72, Page 192 Okaloosa County Board of County Commissioners conflict for her to vote on this project. Mr. Stewart replied there will be no problem because there will be no personal gain for her. Mr. Windes said it is important to be proud of the County Seat, saying the design looks good. He stressed the importance of having a master plan. Mr. Harris made motion, seconded by Mr. Windes, to go forward with Phase 1 and to approve the revised Exhibit C document. 5 yeas. RECESS - The meeting was recessed at 7:40 p.m. and reconvened at 7:50 p.m. HUMAN RESOURCES - CONFIRMATION TO HIRE DEPUTY COUNTY ADMINISTRATOR AND APPROVE NEW ORGANIZATIONAL CHART Mrs. GinNeal Mcvay, Human Resources Manager, requested confirmation of the County Administrator’s recommendation to hire Kay Godwin as the Deputy Court Administrator and to approve the proposed reorganization. Mrs. McVay stated Mrs. Godwin has been employed by Okaloosa County for almost 33 years, most recently as the Human Resources (HR) Director. She listed Mrs. Godwin’s credentials, pointing out she hold a Master’'s Degree in Public Administration from Troy State University and 1is a Certified Public Manager. Mr. Harris made motion, seconded by Mrs. Ketchel, to confirm the hiring of Mrs. Godwin as Deputy County Administrator and to approve the reorganization chart submitted by the County Administrator. 5 yeas. Mr. Hofstad stated this action creates a vacancy in the HR Department and he recommends Mrs. McVay be appointed to the Interim HR Director post for the remainder of this fiscal vyear. Mrs. Ketchel made motion, seconded by Mr. Harris, to approve the interim appointment. Mr. Stewart stated he dces not believe a motion is necessary. Mrs. Ketchel withdrew her motion. GROWTH MANAGEMENT - APPROVE RESOLUTIONS AMENDING 2007/2010, 2010/2013 AND 2013/2016 LOCAL HOUSING ASSISTANCE PLANS Mr. Elliot Kampert, Growth Management Director, requested the Board approve resolutions amending the Local Housing Assistance Plans for 2007/2010, 2010/2013, and 2013/2016. He said a recent March 3, 2015 -13- Minute Book 72, Page 193 Okaloosa County Board of County Commissioners review of the administration of the State Housing Initiatives Partnership (SHIP) Program by the Okaloosa Community Development Corporation (OCDC) revealed the rental rehabilitation strategy did not specifically reference the acquisition of existing dwelling units for rehabilitation and wuse by as rental properties. Mr. Kampert stated the proposed resolutions will add the word “acquisition” to the rental rehabilitation strategy of each plan. Mr. Harris made motion, seconded by Mrs. Ketchel, to adopt the resolution as recommended by the department head. 5 yeas. RESOLUTION NO. 15-62 (2007/2010 LHAP) RESOLUTION NO. 16-63 (2010/2013 LHAP) RESOLUTION NO. 16-64 (2013/2016 LHAP) GROWTH MANAGEMENT - APPROVE AMENDMENTS TO INTERLOCAL AGREEMENTS FOR SHIP PROGRAM Mr. Kampert stated in recognition of the action just taken by the Board to amend the LHAPs by resolutions, he is requesting the following: 1. Amendment #2 to the Interlocal Agreement with Fort Walton Beach for implementation of the 2007/2010 SHIP Program 2. Amendment #1 to the Interlocal Agreement with Fort Walton Beach for implementation of the 2010/2013 SHIP Program 3. amendment #1 to the Interlocal Agreement with Fort Walton Beach for implementation of the 2013/2016 SHIP Program Mr. Harris made motion, seconded by Mr. Goodwin, to amend the interlocal agreements with the City of Fort Walton Beach as outlined above. 5 yeas. PUBLIC WORKS - TURKEY CREEKWALK PARK Mr. Jason Autrey, Public Works Director, stated the City of Niceville is requesting county assistance to enhance the Turkey Creekwalk Park by transferring a portion of property owned by the Board to the City which will connect to the existing boardwalk along Turkey Creek. He stated a quitclaim deed has been prepared to transfer this small parcel (.10 acre) to the City, as well as a resolution authorizing the transfer. Mr. Autrey stated there is a second request from the City for another parcel, advising the subject property was purchased by the county for $46,000 and is used for stormwater management. March 3, 2015 -14- Minute Book 72, Page 194 Okaloosa County Board of County Commissioners He said discussions continue regarding this parcel and the issue will be brought to the Board at a later date. Mr. Windes made motion, seconded by Mrs. Ketchell, to adopt the resolution transferring the subject property and to authorize the Chairman to execute the quitclaim deed to the City of Niceville. 5 vyeas. RESOLUTION NO. 15-65 PUBLIC WORKS - OKALOOSA LANE RIGHT-OF-WAY ACQUISITION Mr. Autrey stated staff has been working with residents to acquire the necessary right-of-way for development of Okaloosa Lane. Okaloosa Lane 1is currently a use and maintenance dirt road. He said they have been successful in working with one property owner to purchase ¥ of his parcel (parcel ID #22-3N-23- 0000-0060-0000). The property owner stated the remainder of the property will be unusable and would like for the county to buy it for the same per square-foot price. Mr. Autrey requested authorization to purchase a parcel larger than needed, stating it could be used as a staging area or later declared surplus and put back on the tax roll. He said negotiations will continue with the property owner and staff will return to the Board with the actual papers for the purchase. Mr. Harris made motion, seconded by Mr. Goodwin, to approve Mr. Autrey’'s request. 5 yeas. OLD BUSINESS - VOTING EQUIPMENT CITIZENS ADVISORY BOARD Mr. Paul Lux, Supervisor of Elections, stated he has read the County Administrator’s agenda item and noted he crafted the document (Proposed composition of voting equipment Citizens Advisory Board) on which the request is based. He distributed the subject document with suggested appointments: Supervisor of Elections--------- Advisory capacity only SOE Chief Deputy---------------- Voting member SOE IT Manager--------------=-~--- Advisory capacity only BCC member/appointee------------ Voting member BCC IT--------mmmmmmmmmm o oo = - Voting/advisory capacity? Okaloosa Co. Republic Party—----vVoting member Okaloosa Co. Democratic Party—--Voting member League of Women Voters---------- Voting member Libertarian Party--------------- Voting member NAACP------- - -- - o mmmmmmmm - o Voting member Citizen appointee (poll worker) -Voting member Citizen appointee------~-------- Voting member March 3, 2015 -15- Minute Book 72, Page 195 Okaloosa County Board of County Commissioners Mr. Lux guestioned whether or not the BCC IT appointment should be a voting member or an advisory member. He also stated he would like to appoint a poll worker to f£ill a citizen appointee slot. Mr. Lux said with regard to the timeline, he would 1like to have a purchasing recommendation by August, no later than September. Mr. Harris stated he will volunteer to Dbe the Board representative and commented that he does not think it 1is necessary for the Board’'s IT representative to be a voting member of the committee. Mr. Windes made motion, seconded by Mr. Harris, to approve the recommended composition of the Board with Mr. Harris representing the BCC. Upon ingquiry by Mr. Hofstad, Mr. Harris said he feels there are enough people on the committee and it i1s not necessary to appoint another citizen. Clarification on the motion was given: to appoint the committee as recommended with Mr. Harris representing the Board, with the county’s IT person being a non-voting member, and to strike the additional citizen appointee. Mrs. Ketchel stated she is most interested in the financial options and wanted to know if we are in a crisis mode. Mr. Lux answered the two companies with certified voting systems in Florida do offer payment options. In reply to the crisis mode, he said, “Yes.” He added that we could 1limp through one more Presidential election year but he would be hesitant to do so. When Mrs. Ketchel asked if he could return with recommendations on saving funds for the next voting system purchasing ten years down the road, Mr. Lux replied when he originally addressed this to the Board five years ago, he did speak about that scenario. Mr. Harris commented staff is working with Mr. Lux in that regard. 5 yeas. NEW BUSINESS - CONTRACT RENEWAL WITH NABORS, GIBLIN & NICKERSON FOR COUNTY ATTORNEY SERVICES Mr. Hofstad presented for consideration renewal of the contract with Nabors, Giblin & Nickerson for County Attorney services for a one-year term. Mr. Windes referred to the good experience working with this firm and said he believes we should continue. Myr. Windes made motion, seconded by Mr. Harris, to approve the contract renewal and extend the term through September 30, 2016 to coincide with the end of the FY