Fort Walton Beach Council agenda — 09-21-05 Budget — reading text

Open public hearing and ask for comments on Ordinance 1660 establishing the Budget for the City of Fort Walton Beach for the Fiscal Year beginning on October 1, 2005 and ending September 30, 2006. Mayor: Close the public hearing. Mayor: Ask for a motion and second to amend the Ordinance to insert the finalized open purchase orders and special proj ect carry- overs as provided by the Finance Director. Mayor: Ask for a vote on the amendment to Ordinance 1660. Mayor: Ask for a motion and second to approve the Ordinance 1660, as amended, on second reading. Mayor: Ask for a vote on Ordinance 1660. Mayor: Upon adoption the Mayor shall announce: Ordinance 1660 is adopted, as amended, on second reading establishing a budget for the City of Fort Walton Beach for the fiscal year beginning on October 1, 2005 and ending September 30, 2006, with a final millage rate of 4. 9700 mills, which is 18. 71% higher than the roll-back millage of 4.1868 mills. U:\Finance\ Budget 05- 06\Budget Hearings\Budget Ord (2nd) Script 921 05. doc  City of Fort Walton Beach MEMORANDUM Date: September 14, 2005 To: Joyce A. Shanahan, City Manager From: Michael J.Burton, Finance Managerf1i Re: Budget Adoption - FY 2004-2005 ( CM4- 2004) BACKGROUND In compliance with City Charter Section 17, the City Manager is to prepare and submit to Council the annual budget identifying expenditures and revenues in sufficient amounts to cover all appropriations. DISCUSSION The City Manager has presented to City Council the proposed budget for fiscal year 2005- 2006, which was reviewed by Council in budget workshops during the week of August 8, 2005. Attached is a copy of Ordinance 1660, along with the open purchase orders and special project carry- overs. In reference to lines 55 through 65 on Page 2 of this Ordinance, the final list of open purchase orders and special project carry- overs is presented in Ordinance 1660 for the second and final reading of Ordinance. RECOMMENDATION Staff respectfully requests that Council amend Ordinance 1660, to insert the fmalized open purchase orders and special project carry- overs as provided by staff and then adopt the FY 2005- 2006 Budget Ordinance 1660, on second reading, with the budget documents and carryovers/ purchase orders encumbrance) lists as attachments. The Florida Department of Revenue requires specific language and procedures when adopting the Ordinance. Therefore, staff proposes the following. 1. Read Ordinance by Title ( City Attorney) 2. Open Public Hearing and Ask for Comments (Mayor) 3. Close the Public Hearing (Mayor) 4. Ask for a motion and a second to amend Ordinance 1660 to insert the finalized amounts for open purchase orders and special project carry- overs as provided by the Finance Director. Mayor) 5. Ask for a vote on the amendment. ( Mayor) 6. Ask for motion to Approve the Ordinance 1660, as amended, on Second Reading (Mayor) Page 1  1 Ordinance 1660 2 3 4 AN ORDINANCE OF THE CITY OF FORT WALTON BEACH MAKING 5 APPROPRIATIONS FOR CERTAIN EXPENDITURES, EXPENSES, CAPITAL 6 IMPROVEMENTS AND CERTAIN INDEBTEDNESS OF THE CITY OF FORT 7 WALTON BEACH, FLORIDA, FOR THE YEAR BEGINNING OCTOBER I, 8 2005 AND ENDING SEPTEMBER 30, 2006; AND PROVIDING FOR AN 9 EFFECTIVE DATE. 10 11 WHEREAS, the City of Fort Walton Beach is coming to the end of its fiscal year 12 and will begin a new fiscal year on October 1, 2005; and 13 14 WHEREAS, it is necessary and required that prior to beginning a new fiscal year a 15 budget should be passed and adopted for the operation of the City government; and 16 17 WHEREAS, the City Council has held numerous workshops and the required 18 public hearings on a budget for the fiscal year beginning October 1, 2005 and ending September 19 30, 2006. 20 21 WHEREAS, there is hereby established a tax at the rate of 4. 9700 mills on property 22 assessed as of January 1, 2005 for the purpose of raising revenue for General Fund Operations. 23 24 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT 25 WALTON BEACH, FLORIDA: 26 27 1. That the documents entitled " City of Fort Walton Beach, Florida Budget FY 2005- 28 2006" ( Comprehensive, Capital Improvements Program and Operational Budgets), 29 dated September 2, 2005, comprise the total amount of $33, 384, 625 for all funds 30 reported. 31 32 2. The budget is being presented as a balanced budget whereby there are sufficient 33 revenues to offset all estimated expenditures or expenses. 34 35 3. All budget appropriations are based upon the total expenditure and/or expenses even 36 though the budget has been prepared based on line items, and summarized to a 37 categorical level. 38 39 4. Appropriations may be transferred for the purpose of equalization when needed by a 40 budget transfer with the approval of the Finance Director and/or the City Manager as 41 necessary. This action will not change the total dollar amount of the budget. 42 43 5. The City Council during fiscal year 2005- 2006 may, by Resolution, make any 44 amendments to the Budget adopted by this Ordinance, as it may deem necessary and 45 proper. 46  6. All Budget Amendments requesting additional expenditures or expenses must also identify the corresponding funding source. 7. Debt service for the General Fund and Capital Projects fund will be paid from operating revenues and/or transfers from the Debt Service Fund. Debt Service for the Utilities, Sanitation, and Golf Enterprise Funds will be paid from operating revenues from these Enterprise Funds. 8. Projects that were not completed during the prior fiscal year are carried forward as Special Projects and are funded with the corresponding Carry- Over appropriations of the prior year. Special Projects ( General Fund $ 1, 942, 388, LETF $ 12, 637, CDBG 20, 817, CRA $ 695, 847, Capital Projects Fund $ 571, 275, Utilities Fund $ 8, 750, 145, Sanitation Fund $ 8, 200, and the Golf Fund $ 16, 943 for a total special projects carry over of $12, 018, 252) are commitments, which are incomplete as of September 30, 2005 and will be continued and made a part of the 2005- 2006 appropriations. 9. Cash Balance Reserves shall be carried forward for prior year encumbrances and re- appropriate open purchase orders in the amount of $2, 813, 610, which will be paid from revenues collected in FY 2005- 06. 10. This ordinance shall become effective on and after October 1, 2005. ADOPTED: MAYOR: MICHAEL G. ANDERSON ATTEST: HELEN SPENCER, CITY CLERK APPROVED AS TO FORM AND LEGAL SUFFICIENCY: TONI L.CRAIG, CITY ATTORNEY Page 2  CITY OF FORT WALTON BEACH FY 2005-06 Budget CarryO- vers Council Meeting 9/ 21/ 05 Finance Dept Account # CIP # Project Name Approved Fire 001- 8070- 522- 6997 5148 Fire Rapid Response Vehicle 25, 000 Fire 001- 8568-522- 5520 1568 Assistance to Firefighters Grant 1, 465 Parks & Rec 001- 8097- 572- 6997 5097 Sound Property Development 49,049 Parks & Rec 001- 8143-572- 6997 5143 City Hall Athletic Complex 105, 941 Parks & Rec 001- 8569- 573-3100 1569 Museum MAP Grant 1, 750 CDS 001- 8211- 524-6997 5211 Neighborhood Planning 25, 012 CDS 001- 8570- 554- 5207 1570 HOME AGAIN Grant 295, 950 Streets 001- 8019- 541- 6997 5019 Storm Drainage Rehab 23, 038 Streets 001- 8297- 541- 6997 5297 Stormwater Outfall Pipe Replacement 23, 826 Streets 001- 8217- 541- 6997 5217 NRCS Watershed Grant 1,714 Streets 001- 8306- 541- 6997 5306 Sidewalk Improvement Program - ( on- going program) 47,682 Streets 001- 8309- 541- 6997 5309 Residential Speed Table - Citywide - ( on- going program) 6, 574 ROW 001- 8075- 541- 6997 5075 Medians Improvement Program ( on- going program) 37,422 ROW 001- 8313-541- 6997 5313 Lewis Turner Median Landscaping 11, 016 ROW 001- 8126- 541- 6997 5126 Urban Forestry Grant- Emergency Supplemental- Ivan 164, 025 001- 8323- 539-6997 5323 Cemetery- Connection to Reuse Line 22, 000 Cemetery 001- 8325- 539- 6997 5325 Cemetery-Fencing at Beal and Brooks