Okaloosa County School Board — Regular Meeting, June 11, 2018 — reading text

8.14 Tag-On Bid: RFP 180502 Food Processing: USDA Commodities, presented by  Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 11, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve tagging on to 180502 Food Processing: USDA Commodities through the School District of Escambia County, FL. Public Content Request approval to tag on to RFP 180502 Food Processing: USDA Commodities through the School District of Escambia County, FL. The contract will be used on an as needed basis to process USDA commodity items into ready to use products and is based on fixed pricing from multiple vendors. Funding will be paid from Federal Funds. The contact is effective July 1, 2018 through June 30, 2019 and a copy of the award tabulation is attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments TAG-ON BID-RFP 180502 USDA FOOD PROCESSING.pdf (405 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.15 Service Agreement #19-01 Nokuse Education, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 11, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $45,000.00 Budgeted : Yes Budget Source : Special Revenue, Project 8488 DoDEA - Esteam Recommended Action : Motion to approve the Service Agreement with Nokuse Education, Inc. in the amount of $45,000. Public Content Request approval of Service Agreement #19-01 between Nokuse Education, Inc. and The School Board of Okaloosa County, FL, on behalf of the District, to provide priority scheduling for seventh grade teachers and students who are part of the DoDEA Grant Project to attend the two (2) day STEM based educational program at E.O. Wilson Biophilia Center. Other amenities include online access, and teacher support and training. The Provider will be paid $45,000.00 for the term of this agreement, for a total contract amount not to exceed $45,000.00. The contract total will be paid in two (2) equal payments of $22,500.00, the first payment in September 2018 and the final payment in February 2019. The agreement is effective July 1, 2018 through June 30, 2019. Funding will be paid from Special Revenue, Project 8488 DoDEA - Esteam. A copy of the agreement is attached. For additional information, please contact Tami Ellis, Science Specialist, DoDEA Grant Project Director at (850) 833-4122. File Attachments SA# 19-01.pdf (96 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.16 Extension of Agreement with TSA Consulting Group for Administrative Service of OCSD 403(b)/457(b) Plans, presented by Russ Frakes, Risk Management Specialist, and recommended by the Superintendent for approval. Meeting : Jun 11, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 11, 2018 Absolute Date : Jun 25, 2018 Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve the Agreement with TSA Consulting Group for Administrative Service of OCSD 403(b)/457(b) Plans. Public Content TSA Consulting Group has presented the attached documents to extend the agreement with Okaloosa County School District for the administration of the 403(b)/457(b) program at the same rate charged in the 2017-18 plan year. The attachments include: Document Description Extends service for the period from July 1, 2018 through June Extension Letter 30, 2019. Exhibit C Shows the fee schedule amendment from $5.76/employee to Amendment $4.08/employee for the 2016-17 plan year (for reference only). TSA Service The agreement entered into with TSA Consulting Group in Agreement November of 2010 (for reference only). File Attachments Updated_Okaloosa County SD FL Extension letter 2018-2019 AN.pdf (72 KB) TSA CG - Exhibit C Amendment - Executed - 2016-17.pdf (79 KB) Okaloosa County FL_Current Contract 11-2010 (002).pdf (4,550 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.17 Self-Help Project at Richbourg School for Building 1A Renovations presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Jun 11, 2018 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 11, 2018 Absolute Date : Jun 11, 2018 Recommended Action : Motion to approve the Self- Help Project for Building 1A Renovations at Richbourg School. Public Content SELF-HELP PROJECT TO BE ADDED TO TASK ORDER #21 RICHBOURG SCHOOL BUILDING 1A RENOVATION PROJECT if approved will be added to Task Order #21 as an Owner Change Order to the current GMP. Richbourg School Building 1A Renovations – This project consists of 2 bid alternates that were taken during base bidding of task order 21. It is made up of a complete build out of Building 1 an unfinished front office space and Renovations to existing culinary classroom. The new configuration is designed to provide four (4) offices with an open work area, a relaxation room for physical therapy class, and a renovation to the existing culinary classroom providing more space  for the students. All Construction will adhere to ADA and other applicable codes and provide the students and teachers with the requisite supporting spaces and systems. 1. Project Budget Add/Alt #1 included the removal of the classroom wall between Life Skills and Music in Building 1A as well as the construction of the Relaxation Room. The cost for that effort is $28,192 and includes the Construction Cost bid from the GC as well as the A/E Fees for the Design and Construction Admin effort, and TPM Fee and Contingency as per our Contract with the District. Add/Alt #2 is the build-out of the four offices and Work Room in the unfinished Front Office space and is valued at $80,767. This also includes the same components listed above for Add/Alt #1. Total Cost of $108,959. 1. Project Cost Estimate Add/Alt #1 included the removal of the classroom wall between Life Skills and Music in Building 1A as well as the construction of the Relaxation Room. The cost for that effort is $28,192 and includes the Construction Cost bid from the GC as well as the A/E Fees for the Design and Construction Admin effort, and TPM Fee and Contingency as per our Contract with the District. Add/Alt #2 is the build-out of the four offices and Work Room in the unfinished Front Office space and is valued at $80,767. This also includes the same components listed above for Add/Alt #1. 1. Construction Schedule 6/12/18 – 8/03/18 1. Conceptual Design Drawings Drawings are attached Richbourg School currently has funding secured in the amount of $107,640.00 in the Finance Office. Additionally, if approved, the appropriation of District 2 School Board Member Capital Outlay Funds to Richbourg School's