Okaloosa County BOCC — December 2, 2014 — VACUUM TRUCK SUPPORT DOCS — reading text

Okaloosa County Crestview, FL 32536 Board of County Commissioners REQUISITION 850-689-5960 VENDOR 1. This form DOES NOT constitute an order. PAGE 1 NOTE: 2. Please quote unit and extended price. 3. Indicate availability. —— 4. Print or stamp company name, address and phone number on each page. REQUISITION R1500232 “REQUESTED | REQUIRED APPROVAL WS BUYER 10/28/14 01/28/15 WATER & SEWER JACK SHIP TO FLEET-N VENDOR 014292 FLEET OPERATIONS SANSOM EQUIPMENT CO INC 2798 GOODWIN AVENUE 1224 VANDERBILT ROAD CRESTVIEW FL BIRMINGHAM AL 35324 32539 ATTN: 21750/JOSH LUKE WATER _& SEWER CREWS, BUDGET ITEM FRETGHT DESTINATION LN/ST COMMODITY STOCK NO QUANTITY UOM UNIT PRICE EXTENSION Requested by . dostr buke Source: Sansom Equipment] Attn: Jeff Bodiford 2015 Freightlliner Sewer Cleaning Truck As specified junder the NUPA Contract #022014-FSC attached quotle Okaloosa County's NUPA Membership ID# 3616 O1 1.00) EA 474,630.0000 374,630.00 O |} NEW 2015 SEWER CLEANING COMBINATION TRUCK 4101 564302 374,630.00 PAGE TOTAL 374,630.00 Water & Sewer N/Q - MEANS NO QUOTE N/R - MEANS NO RESPONSE TELEPHONE QUOTATION Agency Emall| R1500232 VEDDOR i} Requisition i Florida SherlffAssoclation Bld # VENDOR NAME] NJPA Contract #022014-FSC NJPA Contract #022014-FSC 14-12-0904 Jack CONTACT] (National Joint Powers Alliance} {Nationai_lolnt Powers Alltance) Buyer VENDOR PHONE] 11/12/2014 VENDOR FAX| Date ae Nores| 2045 Frelghtliner 2015 Peterbilt 2015 Peterbilt Item Quantity Unit Description Unit Price Extended Price Unit Price: Extended Price Unit Price Extended Price 1 ea__|Sewer Cleaning Combination Truck 374,630.00 [$374,630.00 __|3401,037.00__|$401,037.00 __|s409,062.00 _| $409,063.00 2 3 4 Note: Sansom is the awarded vendor on both 5 contracts. 6 Sansom Equipment Company 7 7760 Highland Avenue North 8 Mobile, Al. 36608 9 Attn: Jeff Bodiford 10 elfo@seceauip.com a 2 Total Total $374,630.00 Total $402,037.00 Total $409,063.00 Award Award Award Award 6XAmZloiU603 mvwNAdXEhoa6wzS9ueL v2sK OGIzIfX QbTFG825kIK9al uQlAZOi Page 1 of 4 QUOTE QUOTE # 261400705 DATE 10/30/2014 Okaloosa County FO Jesh Luke Jeff Bodiford 1808 Lewis Turner Blvd (254) 298-9398 Fort Waiton Beach, Florida, 32547 jeffb@secequip.com QUOTE STATUS FREIGHT PAYMENT TERNS i DELIVERY IN DAYS Quote Bid neheacdesed Neck 120» 180 Days 1 [2095 Freightliner 11480 - SFA 6x4, 370 hp w auto teansmission, 66,000 $101,944.00 $101,944.00 (GYR i 1 Vactor 2115 Plus with all options attached on proposal detait ; $288,336.96 5288, 336.96 1 [NAPA DISCOUNT PER CONTRACT # 022014-FSC DISCOUNT OF $8650.11 ; $-8,650,1 r 5°8,650, WW 1 ‘Municipal Discount | $-7,000,85 $-7,000.85 DISCOUNT : " FREIGHT FEDERAL EXCISE TAX TOTAL Does Not Include ary Federal, State, ar Local Taxes To nceest this quetalion, sige bere eet return: Thank You For Your Business! LOCATIONS: 1225 Vanderbilt Road 7760 Highland Ave. North Birmingham, AL 33326 Mobile, AL 36608 Phone: 205-324-3104 Phone: 251-631-3766 Vax: 208-324-2679 Pax: 251-631-3768 Fi Find us on: facebook. https://www.dropboxstatic.com/static/javascript/external/pdf-js-669a4d1/viewer-vflmu2k... 11/1 7/2014 aMimE4UYP4qA DvnJo9AmANV8FhOdC1QTZC3pmkTUazNGzTqOHFR9v4uPziq9Ib.... Page | of 4 QUOTE QUOTE # 201400725 DATE 11/14/2014 Okaloosa County TO Josh Luke Jeff Bodiford 1808 Lewis Turner Blvd (251) 298-9398 Fort Walton Beach, Florida, 32547 jeffb@secequip.com QUOTE STATUS FREIGHT PAYMENT TERMS DELIVERY IN DAYS General Quote Included Net 150 - 180 Days 1 [2045 Peterbilt 567 Conventional Chassis $128,351.00 $128,351.00 1 Vactor 2115 Plus with all options attached on proposal detail ; $288,336.96 $288,336.96 1 NJPA DISCOUNT PER CONTRACT # 022014-FSC DISCOUNT OF $8650.11 $-8,650.11 $8,650.11 1 Municipal Discount $-7,000.85 $7,000.85 DISCOUNT o FREIGHT Does Not Include any Federal, State, or Local Taxes To accept this quotation, sign here and return: Thank You For Your Business! LOCATIONS: 1225 Vanderbilt Road Birmingham, AL 35326 Phone: 205-324-3104 Fax: 205-324-2679 Find us on: facebook. FEDERAL EXCISE TAX TOTAL 7760 Highland Ave. North Mobile, AL 36608 Phone: 251-631-3766 Fax: 251-631-3768 https://www.dropboxstatic.com/static/j avascript/external/pdf-js-669a4d1/viewer-vflmu2k... 11/17/2014 mkp0YslPxeUvHOhy WuNtpdck1 UKaZd620EnCrGC96iVCZzY Zch7sa21 gbIGK7hJz Page 1 of 3 Florida Sheriff'Association Bid # 14-12-0904 Spec # 14 Wheelbase 265 265 $ Cummins PX$ 370hp, 1250 torque engine UnPub. 2058509 5 OF 245.004 20,000 Ib GVW Front Axle 1011360 1101360 $ 4,440.00 46,000 lb GVW Rear Axie 1526130 1526130 3 2,962.00 46,000 Ib GVW Rear Air Ride Suspension 1827860 1821860 $ 1,565.00 Alfison 3000 RDS-* Transmission UnPub. 4032110 $ 13,384.00 Double Frante UnPub 601400 S 1,468.00 Delete standard spec locking rear differentials UnPu. 1687090 5 (B77 0; Adjustatle Steering Wheel, Tit/Telescoping UnPub. 7001610 $ 332.00 Mirrors with motorized adjustment UnPub. 7514010 $ 85,00 Concert Class AM/EM Radio UnPub. FFIS715 = 298.00 Cab Air Suspension 7852020 7852020 $ 256.00 Safery Kit. Triangle reflectors fire exting, UnPub. ‘900090 $ 90.00 Cost (Peterbilt truck onty) $ 128,351.00 Vactor 2100 Vacuum Body 15 per Qkalnosa Unpub, 201400723 $ 280,712.00 speciheations COMPLETE UNIT FOB FORT WALTON BEACH, FL $409,063.00 https://www.dropboxstatic.com/static/javascript/external/pdf-js-669a4d1/viewer-vflmu2k... 11/17/2014 Department Notes Account Account Title Note Amount 411 WATER & SEWER ENTERPRISE 530 PHYSICAL ENVIRONMENT 536 =WATER-SEWER COMBINATION SERVICES 4101 WATER & SEWER-OPERATING 540002 TRAVEL OUT-OF-COUNTY ANTICIPATED CONFERNCES/TRAINING - INCLUDING WEFTEC ANNUAL CONFERENCE, SCADA TRAINING, SUGA USERS CONFERENCE, FINANCIAL $3,000 TOTAL ACCOUNT $3,000 540005 TRAVEL LODGING EXPENSES 562300 BLDG-PHYSICAL ENVIRONMENT 564301 OFFICE MACHINES ANTICIPATED CONFERNCES/TRAINING - INCLUDING WEFTEC ANNUAL CONFERENCE, SCADA TRAINING, HUG HUG USERS CONFERENCE, FINANCIAL FOR WATER & SEWER BUILDING IMPROVEMENT NEEDS ADMINISTRATION: AV EQUIPMENT OFFICE/COMPUTER FURNITURE CUSTOMER SERVICE: TRAINING VIDEOS ENGINEERING: OFFICE FURNITURE/CABINETS PLAT/TAX MAPS INFORMATION TECHNOLOGY: COMPUTER DESKS/FURNITURE METER READING EQUIPMENT LOGISTICS: OFFICE FURN FAX MACHINE MATERIAL HANDLING EQUIPMENT RUSSEL STEPHENSON PLANT FAX MACHINE BOB SIKES OFFICE FURNITURE WATER OPERATIONS OFFICE FURN/FILE CABINETS TOTAL ACCOUNT TOTAL ACCOUNT TOTAL ACCOUNT $56,275 $4,000 $1,500 $1,000 $2,000 $2,000 $6,000 $17,500 $1,000 $1,000 $1,500 $1,000 $2,000 $2,000 564302 PHYSICAL ENVIRONMNT EQUIP ENGINEERING: SURVEY TOOLS/EQUIPMENT $2,000 GPS BASE STATION/ROVER/CONTROLLER $30,000 STORAGE SURVEY FACILITY $10,000 WATER & SEWER MAINTENANCE: >= VACTOR TRUCK $400,000 14" STIHL PIPESAW $5,000 GROUND PENETRATING RADAR $20,000 WATER & SEWER CONSTRUCTION BOBCAT ATTACHMENTS $30,000 4-60 Jack Allen From: Josh Stringer [joshstringer@secequip.com] Sent: Monday, November 17, 2014 4:05 PM To: Jack Allen Ce: Jeff Bodiford Subject: Fwd: Okaloosa Vactor NUPA & Florida Sheriffs Here are the quotes on the Vactor. Any questions feel free to call or email me. Please read below. Begin forwarded message: From: Josh Stringer <joshstringer@secequip.com> Subject: Okaloosa Vactor NJPA & Florida Sheriffs Date: November 14, 2014 at 2:10:09 PM CST To: Jeff Bodiford <jeffo@secequip.com> Jeff, Please forward to Okaloosa County. Attached are three quotes. e One quote - Florida Sheriff Contract - mounted on Peterbilt e One quote - NJPA - mounted on Peterbilt e One quote - NJPA - mounted on Freightliner Now, you can see that the Peterbilt is more than the Freightliner, however I’m just showing the difference in the body price between Florida Sheriff contract and the NJPA. The Vactor body cost is as followed: e Florida Sheriffs Contract - $280,712.00 e NJPA - $272,686 With the NJPA, I have more discount privileges than the Florida Sheriffs Contract. With the Florida Sheriffs Contract, I can only go by their printed price sheet. The Vactor body quoted is identical on both. Okaloosa County already is setup on NJPA. I also propose that the county go with the Freightliner chassis, because of delivery. Any questions feel free to contact me. Okaloosa NJPA member ID # 3616. They can issue the PO directly to Sansom Equipment.