Okaloosa County BOCC — February 18, 2014 — January 7 2014 Regular Meeting Minute — reading text

January 7, 2014 Regular Meeting The regular Tuesday meeting of the Okaloosa County Board of County Commissioners was called to order at 6:00 p.m. at the Crestview Courthouse. Members present were Charles K. Windes, Jr., Chairman; Nathan Boyles, Vice Chairman; Dave Parisot; and Don Amunds. Also present were Gary Stanford, Finance Director, Clerk’s Office; Ernie Padgett, County Administrator; and John Dowd, County Attorney. Commissioner Wayne Harris was not present. PUBLIC INFORMATION OFFICER UPDATES Mrs. Kathy Newby, Public Information Officer, wished everyone a Happy New Year. She reported geo-caching in county’s parks has become popular. Okaloosa’s geo-cache program for county parks began 143 days ago. Visits average 15 per day and the favorite park is Beasley Park. COUNTY ADMINISTRATOR UPDATE Mr. Padgett stated the Department of Juvenile Justice (DJJ) has overbilled Okaloosa County in excess of $3 Million. He said Okaloosa County has filed a claim and Special Counsel Greg Stewart recommends the county take no further action until after the next Legislative Session. Mr. Padgett noted many counties have been overbilled and he feels the Legislature must address the issue, pointing out significant appropriations would be necessary to remedy the problem. If no action is taken by the Legislature, the Board could file a lawsuit against DJJ. Mr. Padgett stated after the session, he will ask Mr. Stewart to attend a meeting and make a report to the Board, Mr. Parisot asked if there is an option to have credit against the amount DJJ owes us. Mr. Padgett replied DJJ did not offer that as an option. He felt it was immaterial whether the county is paid back or given credits for expenditures for future years. Mr. Padgett pointed out DJJ turned excess money back to the State and that excess money was from the overcharges. He reiterated the Legislature will have to deal with this. COMMISSIONER'S MINUTE Mr. Amunds stated later in tonight’s meeting the Board will consider the calendar for April, May and June. He said some January 7, 2014 -1- Minute Book 70, Page 193 Okaloosa County Board of County Commissioners time ago there was talk about changing meeting times and perhaps having all Commission meetings in the evening hours. Mr. Amunds suggested this option be explored, gathering input from staff, before approval of that calendar. Mr. Boyles announced the Florida Department of Transportation will be holding a workshop this Thursday evening at 5:30 p.m. at the Crestview Community Center to discuss the master plan for the I-10 corridor. He said this may be a good place to begin conversation about an additional interchange for Crestview. Mr. Parisot stated he has nothing this evening. PUBLIC COMMENTS RELATIVE TO THE MEETING AGENDA No one came forward to speak. CONSENT AGENDA APPROVAL Mr. Sunil Harman, Airports Director, requested Item #4 regarding the Security Checkpoint Exit Lane Control System for the Northwest Florida Regional Airport be pulled tonight for additional coordination. He stated he will bring it back at the next meeting. Mr. Parisot made motion, seconded by Mr. Boyles, to approve Items #1 through #3 and Items #5 through #16 of the Consent Agenda. 1. Airports: Approve contract in the amount of $82,850 with Lord & Son Construction, Inc. for interior terminal modification for the Airport Police Station 2. Public Works: Final Payment to Kansas State Bank of Manhattan in the amount of $6,248.61 for lease of four motor graders 3. Public Works: Approve amendment to Contract C06-1346-PW with HDR Engineering to extend the term of contract for completion of Task Order #49, Task Order #71, and Task Order #72 (The completion date for these task orders is June 30, 2014.) 5. Growth Management: Approval of annual update of the Local Mitigation Strategy (LMS) to be sent to the State of Florida Division of Emergency Management 6. Proclamation designating January as Military Purple Heart Month in honor of Florida's fallen heroes 7. Public Works: Approval of and authorization for Chairman to execute Local Agency Program (LAP) Agreement with January 7, 2014 -2- Minute Book 70, Page 194 Okaloosa County Board of County Commissioners Florida Department of Transportation and accompanying resolution for the design of the Rocky Bayou Drive Sidewalk Improvement Project RESOLUTION NO. 14-01 8. Public Works: Approval of Task Order #2 in the amount of $53,085.19 with Gulf Atlantic Constructors for the Marler Park Boat Parking & Outdoor Exhibit Area Project 9. Public Defender: Request to transfer $3,960 from reserve funding for software upgrade for a network router 10. Airports: Appoint Frederick Carnes to fill vacancy on Aviation Advisory Committee 11. Budget Resolutions and Budget Transfers e Resolution amending FY 2014 Budget, General Fund (Enterprise Florida grant carried forward) RESOLUTION NO. 14-02 (BA #46) e Resolution amending FY 2014 Budget, General Fund (Florida Coalition Against Domestic Violence grant carried forward) RESOLUTION NO. 14-03 (BA #47) ® Resolution amending FY 2014 Budget, General Fund (Florida Department of Children and Families grant carried forward) RESOLUTION NO. 14-04 (BA #48) e Resolution amending FY 2014 Budget, General Fund (Florida Department of Emergency Management grants carried forward) RESOLUTION NO. 14-05 (BA #49) e Resolution amending FY 2014 Budget, General Fund (Florida Division of Library & Information Services grant) RESOLUTION NO. 14-06 (BA #50) . e Resolution amending FY 2014 Budget, General Fund (Florida Department of Revenue grant carried forward) RESOLUTION NO. 14-07 (BA #51) e Resolution amending FY 2014 Budget, General Fund (Florida Department of Transportation grants carried forward) RESOLUTION NO. 14-08 (BA #52) © Resolution amending FY 2014 Budget, General Fund (Florida Department of State grant carried forward) RESOLUTION NO. 14-09 (BA #53) ® Resolution amending FY 2014 Budget, County Transportation Trust Special Revenue Fund (Florida January 7, 2014 -3- Minute Book 70, Page 195 Okaloosa County Board of County Commissioners January 7, Department of Transportation grant carried forward) RESOLUTION NO. 14-10 (BA #54) Resolution amending FY 2014 Budget, Tourist Development Fund (Florida Department of Environmental Protection grant carried forward) RESOLUTION NO. 14-11 (BA #55) Resolution amending FY 2014 Budget, Tourist Development Fund (Florida Department of Transportation grant carried forward) RESOLUTION NO. 14-12 (BA #56) Resolution amending FY 2014 Budget, Local Housing Assistance Trust Special Revenue Fund (Florida Housing Finance Corporation grants) RESOLUTION NO. 14-13 (BA #57) Resolution amending FY 2014 Budget, Road & Bridge Construction Capital Projects Fund (Enterprise Florida grant carried forward) RESOLUTION NO. 14-14 (BA #58) Resolution amending FY 2014 Budget, Road & Bridge Construction Capital Projects Fund (Florida Department of Transportation grants carried forward) RESOLUTION NO. 14-15 (BA #59) Resolution amending FY 2014 Budget, Water & Sewer Enterprise Fund (Enterprise Florida grants carried forward) RESOLUTION NO. 14-16 (BA #60) Resolution amending FY 2014 Budget, Water & Sewer Enterprise Fund (Florida Department of Transportation grant carried forward) RESOLUTION NO. 14-17 (BA #61) Resolution amending FY 2014 Budget, Airport Enterprise Fund (U.S. Department of Transportation - FAA grant carried forward) RESOLUTION NO. 14-18 (BA #62) Resolution amending FY 2014 Budget, Airport Enterprise Fund (Florida Department of Transportation grants carried forward) RESOLUTION NO. 14-19 (BA #63) Resolution amending FY 2014 Budget, Solid Waste Enterprise Fund (Florida Department of Environmental Protection host grants carried forward) RESOLUTION NO. 14-20 (BA #64) 2014 -4- Minute Book 70, Page 196 Okaloosa County Board of County Commissioners 12. 13. 14. e Resolution amending FY 2014 Budget, Solid Waste Enterprise Fund (Florida Department of Environmental Protection grants carried forward) RESOLUTION NO. 14-21 (BA #65) e Resolution amending FY 2014 Budget, Emergency Medical Services Enterprise Fund (Florida Department of Health EMS County Grant) RESOLUTION NO. 14-22 (BA #66) ® Budget Transfer: Tourist Development Fund; local match for FDEP beach restoration grant carried forward; BT-14-09 e Budget Transfer: Supervisor of Elections - General Fund; local match for FDOS federal election activities grant carried forward; BT-14-10 e Budget Transfer: Water & Sewer Enterprise Fund; local match for U.S. Army grant carried forward; BT-14-11 e Budget Transfer: Airport Enterprise Fund; local match £for FDOT grants carried forward; BT-14-12 * Budget Transfer: County Transportation Trust Fund; local cash match for FDOT grant carried forward; BT-14-~-13 e Budget Transfer: Water & Sewer Enterprise Fund; local cash match for FDOT grant carried forward; BT-14-14 * Budget Transfer: Airport Enterprise Fund; site preparation funding for new terminal building at Bob Sikes Airport; BT-14-15 °® Budget Transfer: Airport Enterprise Fund; funding of appraisal and land purchase for Bob Sikes Airport entrance road; BT-14-16 e Budget Transfer: Capital Outlay Construction Fund; reallocate sally port door project funding to repair interior door locks; BT-14-17 Human Resources: Approval for Purchasing Manager to authorize and sign contractual, financial and other purchasing-related transactions outlined in BCC approved Purchasing Policies Growth Management: Approval of and authorization for Chairman to execute letter of support to U.S. Environmental Protection Agency for West Florida Regional Planning Council’s application for Brownfield Grant Resolution authorizing Surety Land Title to prepare quitclaim deed for the successful bidder converting January 7, 2014 -5- Minute Book 70, Page 197 Okaloosa County Board of County Commissioners Okaloosa Island leasehold interest to fee simple title (Tran DeGualle, LLC) 15. Approval of Minutes for November 5, 2013 regular meeting; November 19, 2013 regular meeting; and December 3, 2013 regular meeting 16. Fleet: Approval to pay Comdata for three outstanding invoices (October 8, 2013 for $821.48; October 17, 2013 for $885.84; and November 3, 2013 for $1,003.54) for a total of $2,710.86 5 yeas. PUBLIC WORKS - EXECUTION OF SECOND AWARDED LEASE WITH COWIN BQUIPMENT FOR FOUR MOTOR GRADERS Mr. John Hofstad, Public Works Director, requested approval for the second lease to be awarded to Cowin Equipment for four motor graders. Mr. Amunds made motion, seconded by Mr. Parisot, to approve the department head’s request. Mr. Dowd noted there is a purchase agreement with buy-back option. 4 yeas. RESOLUTION NO. 14-25 (signature resolution) RESOLUTION NO. 14-26 (obligator resolution) HUMAN RESOURCES — POLICY CHANGES REGARDING COMMUNICATIONS Ms. GinNeal McVay, Human Resources Manager, requested approval of the proposed updates which address use of cellular and mobile devices. New policies are introduced addressing ITunes and domain registration. Changes to the cell phones policy will provide a streamlined solution for employee reimbursement of personal calls. Employees will authorize a flat-rate payroll deduction to cover personal calls to or from a county cell phone. Standardized guidelines are also proposed for issue and use of cell phones and other mobile devices. Ms. McVay stated county staff has worked with the Finance Department on these policies, adding the proposed policies have been vetted through department directors and the County Administrator. Mr. Parisot made motion, seconded by Mr. Boyles to approve. Mr. Boyles stated he wants to make sure the language is for secondary use of the county cell phones. He said he does not want an employee to dump his personal cell phone and use the county cell phone in its place. Mr. Padgett concurred. Mr. Amunds said obviously this will be monitored and if usage for an individual increases, it will be