Okaloosa County BOCC — March 18, 2014 — 2014 Fiber Network Overview

• WHY: • Why did the County create the Fiber Optic Network? • WHAT: • What are the strategic components of the Fiber Optic Network? • HOW: • How does the County continue to leverage, maintain and sustain the Fiber Optic Network and continue to benefit from it? WHY? • Cost of County’s Telephone and Data communication had been dramatically increasing over the past years, yet failed to meet the demand for increased bandwidth to allow enterprise implementation of Data Center solutions. • In addition to the County’s own departments, there is a statutory and constitutional requirement to pay for communication costs of the Court related entities. • The County’s FIBER OPTIC NETWORK was a strategic investment implemented to save money, increase level of service and meet future needs. Information Systems Succeeded! Why: More Bandwidth was needed! 1 Gbps is over 664 Times the Bandwidth of a T-1 Connection T-1 10 Mbs (1.5 4 Mbps) 100 Mbps Fiber Connection (1 Gbps)  Why: To Save Money for data and phone services Approximate Annual Savings (Phone Services): Number of active VOIP phones ~ 1151 Average annual voice savings per phone ~ $173.71 Approx annual Clerk of Court savings ~ $97,891 Total Annual Voice Savings ~ $297,835 (+ $54,000 by Sheriff’s recent joining) Approximate Annual Savings (Data Services): Number of active data sites ~ 120 Average annual data savings per site ~ $6,250 Total Annual Data Savings ~ $750,000 Total Approximate Telecommunication Services Annual Savings: $1,101,835 (less O&M) What are the strategic components of the Fiber Optic Network? • A County owned/operated utility consisting of the following items: • Fiber Optic Cable/Conduit located along public/private right-of-ways and easements • Pull Boxes and Splice Boxes for storing fiber slack and splice enclosures • Switches, routing equipment and lasers to pump data around the various fibers • Backup power and equipment to ensure constant availability What are the strategic components of the Fiber Optic Network? The North and South Head End Facilities aggregate voice and data traffic and beam it north or south across the backbone fiber to the intended destination. All County fiber networks initiate/terminate in at least one of the head end facilities. Crestview NHE FWB Ring SHE Mid-Bay Ring How does the County continue to leverage, maintain and sustain the Fiber Optic Network and continue to benefit from it? BY SUSTAINING and MAINTAINING THE FIBER OPTIC UTILITY NETWORK Perform UTILITY LOCATES required to help prevent damage to cables Maintain highly accurate NETWORK MAPS Maintain highly accurate SPLICE DIAGRAMS Perform UTILITY RELOCATIONS as required by FDOT, Eglin AFB or others. REPAIR damaged fiber optic cable, conduit and pull boxes MAINTAIN HEAD ENDS including buildings, cooling systems and backup generators ASSIGN 24/7 SUPPORT PERSONNEL to handle maintenance calls at any time ADDITIONAL FIELD OPERATIONS PERSONNEL to review plans, perform CEI, and other important OSP duties. ASSIGN 24/7 NETWORK ADMINISTRATOR to solve network issues at any time How does the County continue to leverage, maintain and sustain the Fiber Optic Network and continue to benefit from it? Perform UTILITY LOCATES required to help prevent damage to cables Okaloosa County GIS is approaching 5000 utility locates per year…with 2 County employees. According to the Common Ground Alliance, there were approximately 165,000 reported incidents of underground utility damage in the US during 2010. How does the County continue to leverage, maintain and sustain the Fiber Optic Network and continue to benefit from it? Maintain highly accurate NETWORK MAPS to facilitate: Facilitates accurate and timely utility locates Saves critical time in network re-routing if required due to outages Simplified planning for new fiber laterals when required Assists in plans review and design How does the County continue to leverage, maintain and sustain the Fiber Optic Network and continue to benefit from it? Maintain highly accurate SPLICE DIAGRAMS to facilitate: Simplified planning of future network modifications Fast and efficient rerouting during network problems Accurate documentation of existing network routes How does the County continue to leverage, maintain and sustain the Fiber Optic Network and continue to benefit from it? Perform UTILITY RELOCATIONS as required by FDOT, Eglin AFB or others. Recently required utility relocations: FDOTs Hwy 85 construction at Airport ~ $100,000 (mostly reimbursed) FDOTs Hwy 85/SR123 Flyover ~ $5,000 FDOTs Cinco Bayou & Shalimar Bridge relocations ~ $2,500 Known upcoming required utility relocations (to name a few): FDOTs Gap Creek Bridge relocation ~ $10,000 FHWAs Duke Field – 7th SFG Overpass relocation ~ $18,500 How does the County continue to leverage, maintain and sustain the Fiber Optic Network and continue to benefit from it? REPAIR damaged fiber optic cable, conduit and pull boxes Recent required repairs include Eglin Pkwy fiber cut near Kmart Line was accurately marked but was cut by boring contractor Cost to repair was $38,000 Hwy 85 backbone fiber cut Cost to repair was $15,000 Hwy 123 Fiber Pinch (Cost to repair will be ~ $20,000) How does the County continue to leverage, maintain and sustain the Fiber Optic Network and continue to benefit from it? MAINTAIN HEAD ENDS infrastructure to ensure 24/7 operations Maintain cooling systems to safeguard equipment Maintain backup power supplies and generators Maintain specialized fire suppression equipment Operate and maintain security systems for County and Partner personnel How does the County continue to leverage, maintain and sustain the Fiber Optic Network and continue to benefit from it? View the Fiber Optic Network as a critical County Telecommunication Utility and prioritize accordingly. Virtually all County communications is dependant on this utility. NEED 24/7 SUPPORT PERSONNEL to handle maintenance calls at any time NEED 24/7 NETWORK ADMINISTRATOR to solve network issues at any time NEED to create a GIS centric fiber optic asset management system to map, plan, design and manage the county fiber optic network FIBER OPTIC NETWORK HOW HAS THIS INVESTMENT BENEFITED THE COUNTY? SIGNIFICANT COST SAVINGS on reoccurring data and communication charges DRAMATICALLY INCREASED BANDWIDTH at a much lower cost BROUGHT ON CONSTITUTIONAL OFFICERS and others to help reduce BCC costs BROUGHT ON PARTNERS to help offset the infrastructure and maintenance costs ROOM TO EXPAND by utilizing additional fiber available on existing routes FIBER OPTIC NETWORK HOW HAS THIS INVESTMENT BENEFITED THE COUNTY? BROUGHT ON CONSTITUTIONAL OFFICERS and others to help reduce BCC costs Clerk of Court Property Appraiser Sheriff Supervisor of Elections Tax Collector Also brought on board the following entities Judiciary Library Cooperative Public Defender State Attorney OCWS SCADA System FIBER OPTIC NETWORK HOW HAS THIS INVESTMENT BENEFITED THE COUNTY? BROUGHT ON PARTNERS to help offset the infrastructure and maintenance costs POTENTIAL PARTNER POTENTIAL PARTNER OCSD’s Bandwidth Needs Increasing The State Educational Technology Directors Association (SETDA) has released bandwidth recommendations in their publication “The Broadband Imperative: Recommendations to Address K- 12 Education Infrastructure Needs” • Recommended minimum EXTERNAL internet connection to the Internet service provider (ISP) for enhanced K-12 teaching, learning, and improved school operations are as follows: • 100 Mbps per 1,000 students/staff by 2014-2015 • 1 Gbps per 1,000 students/staff by 2017-2018 POTENTIAL PARTNER OCSD’s Bandwidth Needs Increasing The State Educational Technology Directors Association (SETDA) has released bandwidth recommendations in their publication “The Broadband Imperative: Recommendations to Address K- 12 Education Infrastructure Needs” • Recommended minimum INTERNAL wide area network (WAN) connections from the district to each school and among schools within each district for enhanced K-12 teaching, learning, and improved school operations are as follows: • 1 Gbps per 1,000 students/staff by 2014-2015 • 10 Gbps per 1,000 students/staff by 2017-2018 POTENTIAL PARTNER PRELIMINARY Estimated Costs to Bring ALL Schools online: • Invest in Existing Fiber Infrastructure = $1.15 Million • New Construction Costs = $2.62 Million • Annual O&M Fee = $78,000 CURRENT FIBER OPTIC RELATED PROJECTS 7SFG Fiber Acceptance Testing and reroute after 288 FOC install at Gen Bond. 2113 Lewis Turner telecom build out for ACC CSS 53/TA Eglin AFB Sheriff VOIP Admin Ring Out Various splice locations Sheriff telecom buildout to substation at 313 Love Joy Rd Pagenet Relocation from Annex GAL: Jud Network to old Hospital from Annex Traffic Ops move from Annex to SHE and South Yard Gen Bond 2.5 mile conduit, box and fiber R/R + splicing and acceptance testing to Military (7SFG) 123 pinch fiber replacement, conduit proof, new boxes, etc Okaloosa Ln CSX dir bore under railroad SCADA: Okaloosa Ln conduit/fiber install to Del Cerro and other SCADA locations in the area. CURRENT FIBER OPTIC RELATED PROJECTS (Continued) PJ Adams widening, plans review, telecom system relocation and new traffic signal. SCADA: PJ Adams to Wildhorse Dr SCADA water tank SCADA: Old Bethel Rd/ SCADA water tank build out FDOT: Gap Creek Bridge conduit and fiber relocation Fiber splicing temp re-route SCADA: Duke Field SCADA Hurlburt Overpass – conduit relocation and new buildout SCADA: West County water tank build out FDOT: Hwy 98 Main St to Commons widening and relocation Crestview Jail – fiber troubleshooting for ring out. Elder Services telecom buildout: FWB Crestview Niceville CURRENT FIBER OPTIC RELATED PROJECTS (Continued) OCT Crestview Telecom build out Sheriff – telecom build out to gun range on hwy 90 – possible funding issue too SCADA: Emerald Breeze SCADA build out Duke area backbone/fiber ring out New traffic signal MLK/fam camp near super elevation SCADA: Eglin Main SCADA build out SCADA: Planning for LS north of Shalimar/12th St SCADA: BWB water tank fiber relocation due to sand blasting and painting FDOT: 428208-1-52-01 SR85 RT Aux Ln from 12th Av to N of Joe Martin Cir 30% plans Fiber to Wright landfill Wright landfill – Eglin fiber cut. MBB Camera N SR 123 widening and overpass – utility relocation CURRENT FIBER OPTIC RELATED PROJECTS (Continued) Hwy 20 Roberts Rd to Walton county line - repaving and various driveway mods – fiber relocation RTK GPS and add to asset management system: new Duke Field SCADA project Relocate Crestview PSAP from Old Bethel Rd to Crestview Police station on Stillwell Blvd. New Traffic signal at Stillwell Blvd. SCADA: Okaloosa Ln Well Concrete collar project for underground pull boxes SCADA: Additional 20+ SCADA projects in various levels of planning, design or construction.  Historical County Communication Expenditures $1,000,000 $971,136 $900,000 $881,592 $800,000 $741,973 $737,914 $701,382 $700,000 $667,681 $600,000 $538,730 $500,000 $483,971 $414,997 $400,000 $300,000 2003 2004 2005 2006 2007 2008 2009 2010 2011 FIBER NETWORK IMPLEMENTATION FIBER OPTIC NETWORK HOW HAS THIS INVESTMENT BENEFITED THE COUNTY? ROOM TO EXPAND by utilizing additional fiber available on existing routes REPRESENTATIVE FIBER OPTIC CABLE FIBER UTILIZATION Buffer Tube Containing 12 Individual Fibers Fiber Available for Expansion Fiber In Use  Combined BCC & IS Communication Expenditures $969,132.00 $412,985.00 2003 2011 Currently Realizing Savings of OVER $550,000 PER YEAR Compared to 2003 Spending!