Okaloosa County School Board — Workshop Meeting, March 5, 2020 — reading text

approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 3-9-20.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 5, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $10,000.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2020-03-09.pdf (433 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 ITB 20-13 Network Infrastructure Equipment E-RATE, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 5, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the committee's recommendation to award ITB 20-13 Network Infrastructure Equipment E- RATE to PC Solutions and Integration, Inc., effective May 1, 2020 through April 30, 2025. Public Content Request approval of the committee's recommendation to award ITB 20-13 Network Infrastructure Equipment E-RATE to PC Solutions and Integration, Inc., based on fixed prices. Purchases will be made on an as needed basis. Funds will be paid from General Funds. The contract is effective May 1, 2020 through April 30, 2025. Copies of the bid and award tabulation are attached. For additional information, please contact Eric Mitchell, Director, MIS/Instructional Technology at (850) 689-7153. File Attachments ITB 20-13.pdf (1,128 KB) ITB 20-13_TAB.pdf (172 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Exempted Purchase Over $25,000: MaxScholar, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 5, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,375.00 Budgeted : Yes Budget Source : General Funds, Project 6123 Reading Instruction Recommended Action : Motion to approve the additional purchase of materials from MaxScholar in the amount of $4,375.00. Public Content Request approval to purchase additional materials from MaxScholar in the amount of $4,375.00. Previous purchases were made in the amount of $145,733.00, School Board approved 7/8/19 and $15,775.00, School Board approved 10/28/19. These purchases are exempt under 6A-1.012(11)(b). Funds will be paid from General Funds, Project 6123 Reading Instruction. A copy of the quote is attached. For additional information, please contact Sheila Lightborne, Assistant Superintendent, Curriculum and Instruction at (850) 833-3124. File Attachments MAXSCHOLAR QUOTE.pdf (96 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Authorization to draft and present a Resolution for Board consideration calling for a referendum election to seek voter approval of a one-half cent sales surtax for capital needs to be levied for a period of ten (10) years to  be held November 3, 2020, presented by Steve Horton, Assistant Superintendent, MIS, and recommended by the Superintendent for approval. Meeting : Mar 5, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 09, 2020 Absolute Date : Mar 09, 2020 Recommended Action : Motion to authorize the School Board Attorney to draft and present a Resolution for Board consideration calling for a referendum election to seek voter approval of a one-half cent sales surtax for capital needs to be levied for a period of ten (10) years to be held November 3, 2020, presented by Superintendent Marcus Chambers and recommended for approval. Public Content Please contact Steve Horton for additional information, 689-7184. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Request for fundraising and planning for a self-help project, Lewis School, for the design and construction of a new playground, presented by Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Mar 5, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 09, 2020 Absolute Date : Mar 09, 2020 Recommended Action : Motion to approve for fundraising and planning for a self-help project for the  design and construction of a new playground for Lewis School. Public Content Lewis School is seeking School Board approval for fundraising and planning only for a self-help project for the design and construction of a new playground. See attachments for additional information. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Letter from Lewis School.pdf (23 KB) Lewis School Project - Playmore drawings.pdf (1,357 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Summer School Programs for 2020 (SIS, ESY, Summer Scholars and Junior Lifeguard Program for Credit), presented by Jeff Palmer, Director, Curriculum and Instruction, and recommended by the Superintendent for approval.