Okaloosa County BOCC — November 4, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: November 4, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Systems Specialists - No. & So. Fiber Hubs - Contract Renewal DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: Requests BCC approval of a renewal of the contract with Systems Specialists for HVAC Monitoring and Controls for the No. & So. Fiber Hubs with an effective start date of 10/01/2014. BACKGROUND: The steps necessary to exercise the available extensions remaining on the Systems Specialists HVAC Monitoring and Controls contract were not completed prior to the September 30, 2014 expiration of the current term. This contract provides hosting for remote monitoring and controls systems maintenance and necessary repair for county HVAC systems at the No. & So. Fiber Hubs. Internal communication and coordination efforts are improving so that a request to the Board for an after-the-fact renewal of the contract for this service will not be necessary. RECOMMENDATIONS: (FM) Requests BCC approval of a renewal of the contract with Systems Specialists for HVAC Monitoring and Controls for the No. & So. Fiber Hubs with an effective start date of 10/01/2014. RECOMMENDED BY: APPROVED BY: John Hofstad, Interim County Administrator