Fort Walton Beach Resolution — 2026-10 FDOT Email Committing Return of $2.7 million if Project Does Not Move Forward — reading text

From: Nicole Nabors To: Kim Barnes Subject: FW: Resolution 2026-10 & Local Funds Agreement_Lump Sum_220260-4-32-01_Design of Around the Mound Date: Tuesday, June 9, 2026 10:52:41 AM Attachments: image002.png image003.png See below. Nicole Nabors, CPA, CAM | Finance Director O) 850-833-9512 nnabors@fwb.org 107 Miracle Strip Parkway SW Fort Walton Beach, FL 32548 https://www.fwb.org/ Disclaimer: Due to Florida's very broad public records laws, most written communications to or from City employees regarding City business are public records, available to the public and media upon request. Therefore, this written e- mail communication, including your e-mail address, may be subject to public disclosure. From: Jason Davis <jdavis2@fwb.org> Sent: Monday, June 8, 2026 10:42 AM To: Nicole Nabors <nnabors@fwb.org> Cc: Jeffrey Burns <jburns@burnsfirmlegal.com> Subject: FW: Resolution 2026-10 & Local Funds Agreement_Lump Sum_220260-4-32-01_Design of Around the Mound I somehow missed this… Jason Davis | City Manager O) 850-833-9612 | (C) 561-460-1077 jdavis2@fwb.org 107 Miracle Strip Parkway SW Fort Walton Beach, FL 32548 https://www.fwb.org/ Disclaimer: Due to Florida's very broad public records laws, most written communications to or from City employees regarding City business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure. From: Showalter, Maria <Maria.Showalter@dot.state.fl.us> Sent: Wednesday, June 3, 2026 7:15 AM To: Jason Davis <jdavis2@fwb.org> Cc: Castells, Dustin <Dustin.Castells@dot.state.fl.us>; Brandon Bruner <bbruner@hntb.com> Subject: RE: Resolution 2026-10 & Local Funds Agreement_Lump Sum_220260-4-32-01_Design of Around the Mound CAUTION: This email originated from outside of the City of Fort Walton Beach. Do not click links or open attachments unless you have validated the sender and know the content is safe. Hi Jason, It is within our policy and procedure, if the design project does not move forward for any reason, the agreement would move directly to closeout process, and the funds would be returned to the City. Please let us know if you have additional questions and or concerns. Thank you, Maria Showalter Florida Department of Transportation D3 Local Programs Administrator 1074 Highway 90, Chipley, Florida 32428 850-330-1227 maria.showalter@dot.state.fl.us MS Teams Call or Chat File Transfers Application **LAP**GAP**D3LP From: Jason Davis <jdavis2@fwb.org> Sent: Tuesday, June 2, 2026 12:50 PM To: Showalter, Maria <Maria.Showalter@dot.state.fl.us> Cc: Castells, Dustin <Dustin.Castells@dot.state.fl.us>; Brandon Bruner <bbruner@hntb.com> Subject: RE: Resolution 2026-10 & Local Funds Agreement_Lump Sum_220260-4-32-01_Design of Around the Mound Tracking emails between our Finance Director and City Attorney, there is no mention of the funds being returned to the City if the project does not move forward for whatever reason. Is that something we can add just to wrap this up? Jason Davis | City Manager O) 850-833-9612 | (C) 561-460-1077 jdavis2@fwb.org 107 Miracle Strip Parkway SW Fort Walton Beach, FL 32548 https://www.fwb.org/ Disclaimer: Due to Florida's very broad public records laws, most written communications to or from City employees regarding City business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure. From: Showalter, Maria <Maria.Showalter@dot.state.fl.us> Sent: Monday, June 1, 2026 3:06 PM To: Nicole Nabors <nnabors@fwb.org>; Kim Barnes <kbarnes@fwb.org> Cc: Castells, Dustin <Dustin.Castells@dot.state.fl.us>; Brandon Bruner <bbruner@hntb.com>; Jason Davis jdavis2@fwb.org> Subject: Re: Resolution 2026-10 & Local Funds Agreement_Lump Sum_220260-4-32-01_Design of Around the Mound CAUTION: This email originated from outside of the City of Fort Walton Beach. Do not click links or open attachments unless you have validated the sender and know the content is safe. That is correct Thank you, Maria Showalter D3 Local Programs Administrator Florida Department of Transportation 1074 Highway 90 Chipley, Florida 32428 Phone (850) 330-1227 Maria.Showalter@dot.state.fl.us From: Nicole Nabors <nnabors@fwb.org> Sent: Monday, June 1, 2026 10:36:06 AM To: Kim Barnes <kbarnes@fwb.org>; Showalter, Maria <Maria.Showalter@dot.state.fl.us> Cc: Castells, Dustin <Dustin.Castells@dot.state.fl.us>; Brandon Bruner <bbruner@hntb.com>; Jason Davis jdavis2@fwb.org> Subject: RE: Resolution 2026-10 & Local Funds Agreement_Lump Sum_220260-4-32-01_Design of Around the Mound Maria – on the escrow wiring instructions, should the financial project # be 220260-4-32-01? Thanks you! Nicole Nabors, CPA, CAM | Finance Director O) 850-833-9512 nnabors@fwb.org 107 Miracle Strip Parkway SW Fort Walton Beach, FL 32548 https://www.fwb.org/ Disclaimer: Due to Florida's very broad public records laws, most written communications to or from City employees regarding City business are public records, available to the public and media upon request. Therefore, this written e- mail communication, including your e-mail address, may be subject to public disclosure. From: Kim Barnes <kbarnes@fwb.org> Sent: Monday, June 1, 2026 10:27 AM To: Maria Showalter <maria.showalter@dot.state.fl.us> Cc: Castells, Dustin <dustin.castells@dot.state.fl.us>; Brandon Bruner <bbruner@hntb.com>; Jason Davis jdavis2@fwb.org>; Nicole Nabors <nnabors@fwb.org> Subject: FW: Resolution 2026-10 & Local Funds Agreement_Lump Sum_220260-4-32-01_Design of Around the Mound Importance: High Thank you, Maria. I’ve added Nicole Nabors, Finance Director to this email for processing payment. Kim M. Barnes, MMC | City Clerk O) 850-833-9509 kbarnes@fwb.org 107 Miracle Strip Parkway SW  Fort Walton Beach, FL 32548 https://www.fwb.org/ Disclaimer: Due to Florida's very broad public records laws, most written communications to or from City employees regarding City business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure. From: Showalter, Maria <Maria.Showalter@dot.state.fl.us> Sent: Monday, June 1, 2026 10:25 AM To: Kim Barnes <kbarnes@fwb.org> Cc: Castells, Dustin <Dustin.Castells@dot.state.fl.us>; Brandon Bruner <bbruner@HNTB.com>; Jason Davis jdavis2@fwb.org> Subject: RE: Resolution 2026-10 & Local Funds Agreement_Lump Sum_220260-4-32-01_Design of Around the Mound Importance: High CAUTION: This email originated from outside of the City of Fort Walton Beach. Do not click links or open attachments unless you have validated the sender and know the content is safe. Good Morning, Attached is the executed agreement for the above referenced project. City of Ft. Walton has fourteen 14) calendar days to deposit the agreed upon funds listed in the executed agreement. These funds will be due on deposit no later than 06/17/2026. Attached you will find the Wire and ACH instructions for your convenience. Thank you, Maria Showalter Florida Department of Transportation D3 Local Programs Administrator 1074 Highway 90, Chipley, Florida 32428 850-330-1227 maria.showalter@dot.state.fl.us MS Teams Call or Chat File Transfers Application **LAP**GAP**D3LP From: Kim Barnes <kbarnes@fwb.org> Sent: Thursday, May 21, 2026 8:42 AM To: Showalter, Maria <Maria.Showalter@dot.state.fl.us> Cc: Castells, Dustin <Dustin.Castells@dot.state.fl.us>; Brandon Bruner <bbruner@HNTB.com>; Jason Davis jdavis2@fwb.org> Subject: Resolution 2026-10 & Local Funds Agreement_Lump Sum_220260-4-32-01_Design of Around the Mound EXTERNAL SENDER: Usecautionwith linksandattachments. Good morning, Attached is a certified copy of the City of Fort Walton Beach Resolution 2026-10, approved at its meeting Tuesday, May 19, 2026, authorizing up to $2,700,000 from Half-Cent Surtax Revenues to the Florida Department of Transportation to perform design for the Around the Mound Transportation Project #220260- 4-32-01. Attached to the resolution is the Locally Funded Agreement Between the State of Florida Department of Transportation and the City of Fort Walton Beach, Florida, executed by the City, pending execution by the FDOT. Once the executed FDOT agreement is received, the City will process the ACH transfer. Thank you, and please let me know if you have any questions. Kim M. Barnes, MMC | City Clerk O) 850-833-9509 kbarnes@fwb.org 107 Miracle Strip Parkway SW Fort Walton Beach, FL 32548 https://www.fwb.org/ Disclaimer: Due to Florida's very broad public records laws, most written communications to or from City employees regarding City business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure. From: Showalter, Maria <Maria.Showalter@dot.state.fl.us> Sent: Monday, May 11, 2026 9:08 AM To: Jason Davis <jdavis2@fwb.org> Cc: Castells, Dustin <Dustin.Castells@dot.state.fl.us>; bbruner@hntb.com; City Manager citymanager@fwb.org> Subject: Local Funds Agreement_Lump Sum_220260-4-32-01_Design of Around the Mound- DRAFT Importance: High CAUTION: This email originated from outside of the City of Fort Walton Beach. Do not click links or open attachments unless you have validated the sender and know the content is safe. Attached you will find a draft Local Funds Agreement that will reflect the City of Fort Waltons commitment towards the design for realignment of Miracle Strip Parkway, “aka” - Around the Mound. If in agreement, please have the appropriate parties sign and return a PDFs (Portable Document Format) copies to the Department for final execution. A copy of the resolution which authorizes the execution must also be attached. The Department will provide an electronic copy of the agreement for your records upon final execution. The Agency will then have 14) calendar days to furnish the department the funds agreed upon. Details and deposit information can be found in the agreement and attached for your convenience. Please let us know when we can expect the drafts back for final execution and if you should have any questions. Thank you, Maria Showalter Florida Department of Transportation D3 Local Programs Administrator 1074 Highway 90, Chipley, Florida 32428 850-330-1227 maria.showalter@dot.state.fl.us MS Teams Call or Chat File Transfers Application **LAP**GAP**D3LP