Okaloosa County BOCC — May 17, 2013 — Bulletproof Vest Grant Docs — reading text

Okaloosa County S 1 {f Law Enforcement Service & ExcellenY April 25, 2013 —_—_— = Mr. Donnie Amunds, Chairman Board of County Commissioners ’ 1804 Lewis Turner Blvd. Fort Walton Beach, FL 32547 SUBJECT: May 7, 2013 BCC Agenda Request USDO3J Bulletproof Vest Partnership Grant Dear Mr. Amunds: BACKGROUND: | officially request the Okaloosa County Board of Commissioners approve the Okaloosa County Clerk of Courts (on behalf of the Sheriff's Office) to apply for the Department of Justice 2013 Bulletproof Vest Partnership Grant. The grant will potentially fund up to 50-percent of the cost of ballistic protective vests for deputy sheriffs. These vests are purchased both for new hires and to replace vests that are damaged or have reached their 5-year shelf life. The Sheriff’s Office will request funding to purchase 80 vests next year, at a total cost of $45,984. The federal amount requested would be 50-percent, or $22,992. The actual amount of the award will not be known until after the application is submitted and the Department of Justice assigns an allocated amount. Last year, for example, we requested a similar amount but were awarded only $3,734. RECOMMENDATION: I request the Board of County Commissioners authorize the Chairman to sign, review and approve the application submission, accept the award, and all future grant documents during the term of the grant. I also request the Board authorize the Contracts & Grants office to submit the on-line application and on-line submission of future grant documents during the term of the grant. Thank you for your consideration. Larry Ashley Sheriff Attachments: Grant Announcement OCSO Certification C) 1250 N. Eglin Parkway, Shalimar, FL 32579-1234 %& Phone (850) 651-7410 %& Fax (850) 609-3048 C) 296 Brackin Street, Crestview, FL 32539-2909 *% Phone (850) 689-5650 %& Fax (850) 689-5556 “The Okaloosa County Sheriffs Office provides equal access and equal opportunity in employment and services and does not discriminate” George Collins From: Marcella B. Eubanks [MEubanks@clerkofcourts.cc] Sent: Thursday, April 11, 2013 8:03 AM To: George Collins; Paul Lawson Ce: Natalie Wells; Lt. April McQueen (amcqueen@co.okaloosa. fi.us) Subject: FW: Bulletproof Vest Partnership (BVP) FY 2013 Application Announcement Good afternoon, please reference the email announcement below and let us know if you will be pursuing funding, thank you, Marcella B. Eubanks Accountant Okaloosa County Clerk of Circuit Court Contracts and Grants 1804 Lewis Turner Boulevard, Suite 206 Fort Walton Beach, FL 32547 Tel: (850) 651-7200 x 4383 From: owner-bvp-list@ojp.usdoj.gov [mailto:owner-bvp-list@ojp.usdoj.gov] On Behalf Of BVP Sent: Wednesday, April 10, 2013 11:21 AM Subject: Bulletproof Vest Partnership (BVP) FY 2013 Application Announcement Dear BVP Participant: The Bureau of Justice Assistance (BJA) is pleased to announce the Fiscal Year 2013 BVP application funding period. Applications for FY 2013 BVP funds will be accepted beginning Monday, April 8, 2013. All applications must be submitted online at http://www.ojp.usdoj.gov/bvpbasi/ by 6:00 pm (e.d.t.), Monday, May 20, 2013. Important Information Regarding FY 2013 BVP Funds: 1. The mandatory wear requirement implemented in FY 2011 is still in place for FY 2013. Jurisdictions receiving funding for reimbursement of body armor purchases must have a written mandatory wear policy for uniformed patrol officers, in place when the FY 2013 BVP applications are submitted. Please see the BVP mandatory FAQs for further guidance on this new requirement: http://www.ojp.usdoj.gov/bvpbasi/docs/FAQsBVPMandatoryWearPolicy.pdf 2. FY 2013 BVP funds may only be used toward the purchase of vests ordered on or after April 1, 2013. 3. Each vest purchased with FY 2013 funds must meet National Institute of Justice (NIJ) standards on the date it was ordered and must be American-made. Please see this website for the latest NU compliant vests: https://www. justnet.org/other/ballistic_cpl.html and https://www.justnet.org/other/stab_cpl.html 4. To draw down FY 2013 BVP funds, vests must be received and the request for payment submitted to the BVP system by August 31, 2015. 5. The BVP user login process was updated on 11/22/2011. This update requires all existing users to visit the BVP site to register for a new BVP account and associate it with an existing agency before agency details can be viewed. If you have already completed these steps, please proceed with the application. To register, please create a new user login and associate it with your current agency by providing your current account login and password. See the BVP Account Creation Checklist for an overview of the steps required, and the BVP User and Agency Registration Guide for more details on this process. 6. Jurisdictions with more than one law enforcement agency (LEA) associated with the jurisdiction account may not submit a separate application. Instead, the LEAs associated with jurisdictions with more than one LEA must submit their own application information and vest needs to the jurisdiction. The jurisdiction will then submit the LEA applications in one submission to BJA. 7. To ensure that program participants are submitting applications that accurately reflect their vest needs for the next two years, please review the program guidance below. Prior to submitting an application for FY 2013 BVP funds: a. Verify that the number of vests indicated on the application does not exceed actual agency needs. Review all currently deployed vests for those that will need to be replaced during the next two years, according to the replacement cycle indicated on your BVP system profile. Applications for funds should reflect the number of vests your agency needs to replace within the next two years, and vests for officers your agency anticipates hiring in the next two years. (New hires can be anticipated based on the average number of officers hired over the most recent three years.) b. Ensure that the application accurately reflects the current market cost for the vests identified on the application. c. Review previous year(s) BVP funding to identify any unspent funds that might currently be available for BVP needs. Your careful attention to actual vest needs will help ensure that all eligible jurisdictions submitting requests will receive the maximum allowable based on the appropriation and distribution guidelines. For questions regarding this email or for assistance with the online application process, please do not hesitate to call the BVP Help Desk at 1-877-758-3787, or email vests@usdoj.gov. Sincerely, The BVP Program Team Bureau of Justice Assistance hitp://www.ojp.usdoj.zov/bvpbasi/ The user or Contact Name is: Joseph Husted is located at 810 in Room # 4333 (NOTE: OJP Only) and can be reached on if you plan on working on this ticket, please go into HEAT and acknowledge it as soon as possible, otherwise an e-mail will be sent to your lead for possible reassignment. If you do not have an HEAT account, please reply to the OJP Help Desk when you plan to work on it and they will acknowledge the ticket for you. Also, please ensure that the OJP Help Desk is notified when the resolution has been reached so that the ticket may be closed. NOTE: Please do not reply back to this e-mail. Mail is not monitored at this address. Contact your HEAT Administrator with any questions. PLEASE NOTE: Florida has a very broad public records law. Email communications to or fram Okeloosa County Clerk of Court employees are considered public records and are available to the public and media upon request. Your e-mail communications, including your email address, are subject to public disclosure. This email is intended for the addressee(s) indicated above only. If you have received this email in error, please celete it immediately. 2 May 1, 2013 Application: U.S. Department of Justice, BJA FY 2013 Bulletproof Vest Partnership (BVP) Application |, George S. Collins, of the Okaloosa County Sheriff's Office, certify that to the best of my knowledge and belief, all data in this application is true and correct. Further | affirm | have read, understand and agree to comply with all terms and conditions including all certifications and assurances, Federal , State and Local, in regard to the attached application and program , if awarded. Preparer/Program Manager: George wr S Criminal Intelligence Inspector Printed e€ Title LA L_ vhs, ol 7 F Signature Date Elected Official: Larry Ashley Sheriff of Okaloosa County, Florida Printed Name Title oe LLL, A Las [2UuZ Signature (J Date