Okaloosa County BOCC — July 18, 2016 — Agenda Packet — reading text

2003 F-150 2003 102,463 Appraisal Mercury (200512) 2003 Mountaineer 2003 79,254 Appraisal Mercury (225727) 2003 Sable 2004 99,453 Appraisal Ford (135939) 2006 Ranger 2007 80,859 Appraisal Ford (110874) 2006 F-150 2007 95,471 Appraisal Dodge (110879) 2005 Ram 2010 97,987 Appraisal Jeep (166236) 2008 Liberty 2010 80,256 Appraisal Chevy (166234) 2012 Malibu 2012 33,637 Appraisal Chevy (TB9140) 2013 Malibu 2012 37,352 Appraisal Chevy (110869) 2014 Malibu 2014 11,913 Appraisal Chevy (225726) 2014 Malibu 2014 19,987 Appraisal Chevy (225724) 2014 Malibu 2014 8,297 Administrative Chevy (871RXN) 2016 Traverse 2016 16,315 Administrative Chevy (TD3428) 2016 Colorado 2016 814 Appraisal Chevy (TC8862) 2016 Colorado 2016 1000 Appraisal Packet Pg. 62  DATA PROCESSING PURCHASE JUSTIFICATION FY 2016-2017 LENGTH OF COST ITEM NUMBER MAKE AND PAYMENT FOR FISCAL REQUESTED REQUESTED MODEL NUMBER SCHEDULE YEAR 2016-17 FULL COST Notebooks for Field Use 10 10.4 GETAC V110 $3,250 $32,500 STATEMENT OF NEED: To include but not be limited to age, condition, response time, etc. of existing equipment. The notebooks will allow field appraisers to access plot/aerial maps while in the field. It will eliminate the cost of printing maps and purchasing street atlases. They will also allow the field staff to input parcel data in the field minimizing office time and allow efficiency. HOW LONG WILL THIS PURCHASE FULFILL THOSE NEEDS? ADDITIONAL COMMENTS OR PERTINENT INFORMATION Packet Pg. 63  SUMMARY OF REDUCTIONS REQUEST PROPERTY APPRAISER OKALOOSA APPROVED BUDGET Reductions Requested by Reductions Reflected in APPROPRIATION CATEGORY BUDGET REQUEST the COUNTY REQUEST 2015-16 2016-17 AMOUNT % AMOUNT % PERSONNEL SERVICES 2,917,743 3,060,070 142,327 4.9% (Sch. 1-1A) OPERATING EXPENSES 532,209 461,055 (71,154) -13.4% (Sch. II) OPERATING CAPITAL OUTLAY 101,700 109,300 7,600 7.5% (Sch. III) NON-OPERATING 10,000 10,000 (Sch. IV) TOTAL EXPENDITURES $3,561,652 $3,640,425 $78,773 2.2% NUMBER OF POSITIONS 43 43 *NO REDUCTIONS REQUESTED * Please use the Reductions Justification tab to clarify any deviation in the reductions requested by the county and the reductions reflected in the budget request. Packet Pg. 64  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 18, 2016 TO: Honorable Chairman and Members of the Board FROM: John Hofstad, County Administrator SUBJECT: Growth Management The attached document provides the Program Based Budget for Growth Management Packet Pg. 65 Growth Management Department FY 17 Budget Overview Packet Pg. 66  Planning Division 1. Successfully coordinated CRS/Floodplain Management Program review retaining County’s CRS rating of 5, resulting in a 25% reduction of flood insurance premiums 2. Successfully updated joint City/County Local Mitigation Strategy ensuring continued ability to participate in Federal disaster and pre-disaster mitigation funds 3. Developed and submitted two Flood Mitigation Assistance grants 4. Participated in Economic Development proposals 5. Provided staff support including agendas, staff reports, minutes, etc. to Planning Commission, Board of Adjustment, construction licensing boards, and other committees Packet Pg. 67  Code Enforcement Division 1. Worked with the Code Enforcement Board and presented to the BCC for adoption re-written code enforcement provisions of County Code including property maintenance standards 2. Presented to the Board for adoption nuisance abatement assessment provisions for inclusion in the County Code 3. Instituted weekend coverage for unlicensed/unpermitted construction activity Packet Pg. 68  Transit and Grants • The Transit and Grants Section of the Planning Division serves as the Community Transportation Coordinator as required by Section 427.011 of the Florida Statues and manages in excess of $8 million in state and Federal grants funds through which both paratransit and fixed route services are provided. • The Transit and Grants Section is also responsible for oversight of the $3.2 million of Neighborhood Stabilization Program (NSP) funds which provide housing to low to moderate income households, as well as the State Housing Initiatives Partnership (SHIP) program which also addresses affordable housing. In addition to transit and housing programs, this section administers the County Safe Havens (domestic violence) grants program, and assists with the administration of Community Development Block and other grants as they become available. Packet Pg. 69 ACCOMPLISHMENTS: 1. Managed in excess of $8 million in transit related grants 2. Transitioned a new public transportation provider 3. Implement pilot GPS bus-tracker application on fixed routes 4. Re-initiated the advertising sales program 5. Provided over 130,000 fixed route trips and over 90,000 in paratransit/door-to- door trips 6. Assisted the Public Works and Water & Sewer departments with CDBG grant administration 7. Initiated construction of 6 additional affordable housing units with NSP funds 8. Underwent FTA and FDOT Triennial reviews 9. Successfully coordinated Department of Justice Office of Violence Against Women Safe Haven Grant 10. Coordinated adoption of updated Local Housing Assistance Plan 11. Established Court-services, weekend, and supplemental service (event) routes Packet Pg. 70  Inspections Division 1. Instituted (with IS) automated inspections results email program 2. Instituted (with IS) automated expired permit mail notification alert 3. Improved Insurances Services Office Building Code commercial buildings effectiveness rating from 4 to 3 4. Repaid $150,000 to General Fund of prior years’ cost allocation waivers 5. Initiated (with IS) pilot cell-phone voice to text for inspections email notifications and voice to text comments insertion to Eden permitting system Packet Pg. 71 Packet Pg. 72 The proposed budget includes 5 new positions as needed to maintain the level of service as identified by the Building Industry Association and as discussed in the Institute of Senior Professionals Vulnerability Report. These positions are: • 1 Plans Examiner • 1 Multi-trade Inspector • 1 Permitting Technician • 1 Administrative Assistant (Inspections Division Only) • 1 Administrative Assistant (Shared with Code Enforcement) In order to ensure that revenues necessary to support these positions without General Fund subsidy, staff is reviewing with the Inspections Division fee structure and is working with the Building Industry Association to identify areas in which revenue can be increased with minimal impact to the construction industry. Packet Pg. 73  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 18, 2016 TO: Honorable Chairman and Members of the Board FROM: John Hofstad, County Administrator SUBJECT: Code Enforcement The attached document provides the program based budget for the Code Enforcement Department. Packet Pg. 74  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: PUBLIC SAFETY DEPARTMENT/PROGRAM: GROWTH MANAGEMENT/CODE ENFORCEMENT DIVISION PROGRAM DESCRIPTION: The Code Enforcement Division protects the health, safety, and quality of life of Okaloosa County’s residents and visitors by ensuring compliance with the Land Development Code and other ordinances adopted by the Board of County Commissioners, enforcing licensing and other legal requirements associated with the contracting and building trades, and processing building code violations in conjunction with the Building Official through appropriate boards and authorities. The Code Enforcement Division provides administrative and professional service to the Code Enforcement Board as well as the Construction, Mechanical, Plumbing, and Electrical competency boards. Through Interlocal Agreements between the Board of County Commissioners and their respective city councils, the Code Enforcement Division also administers competency board cases (in conjunction with the County Building Official) for the City of Mary Esther, City of Niceville, City of Fort Walton Beach and the City of Destin. REVENUE: The Code Enforcement Division is funded primarily within the General Fund, though one-third of its cost is borne by the Inspections Enterprise Fund due to Code enforcement’s role in enforcing the Florida Building Code and contractor licensing program. Supporting revenue of the General Fund are ad valorem taxes, communications service tax, local business tax, permits and fees, state shared revenue, charges for services, judgments and fines, miscellaneous revenue and transfers from other funds. MAJOR ACCOMPLISHMENTS LAST YEAR:  Presented to the Board for adoption re-written Code enforcement provisions of County Code, including property maintenance standards and nuisance abatement assessment provisions  Instituted weekend coverage for unlicensed/unpermitted construction activity PROGRAM GOAL: To protect the health, safety, and quality of life of Okaloosa County’s residents and visitors