Okaloosa County BOCC — July 18, 2016 — Agenda Packet — reading text

$814 4654 TIG Warranty/Support - Firewall $482 4654 TIG Warranty/Support - Dell Servers $2,882 4654 TIG Warranty/Support - Dell EQL Storage $2,137 4654 TIG Warranty/Support - 2 Dell Switches $529 4654 TIG Warranty/Support - VMWare on Server $4,332 4654 Sage Software Support for Business Works $1,200 4654 CDW-G/Schneider Electric Warranty for APC Back-UPS in server room $245 5452 Lexis Nexis Accurint Subscriptions - 10 Users @ $86 each $10,320 GRAND TOTAL $106,667 Packet Pg. 58  TRAVEL WORKSHEET FY 2016-2017 OKALOOSA LOCAL TRAVEL FOR FIELD WORK & ADMINISTRATIVE DUTIES FIELD TRAVEL: Mileage Employees Flat Rate Reimbursement Total miles Reimb. At Amount per Total Flat Rate Number of Field Employees Rate per employee Total Field Travel Flat Rate Employee Reimb. ADMINISTRATIVE TRAVEL: Mileage Employees Flat Rate Number of Administrative Reimbursement Total miles Reimb. At Amount per Total Flat Rate Employees Rate per employee Total Administrative Travel Flat Rate Employee Reimb. TOTAL LOCAL TRAVEL SCHOOL, CONFERENCE OR OTHER TRAVEL SCHOOLS: No. of Total Daily Room Employees No. of Days Transportation Cost per Daily Per Diem Name City Traveling Traveling Cost per Event Employee per Employee TOTAL IAAO TBD 16 6 $94 $41 $11,436 TPP Workshop TBD 3 5 $100 $41 $1,815 IT Training Camp Orlando 1 6 $150 $41 $996 TOTAL $14,247 CONFERENCES: No. of Total Daily Room Employees No. of Days Transportation Cost per Daily Per Diem Name City Traveling Traveling Cost per Event Employee per Employee TOTAL PAAF-Mid Winter Tallahassee 5 4 $150 $41 $2,865 PAAF-Post Leg TBD 5 4 $150 $41 $2,865 PAAF Annual TBD 1 4 $150 $41 $614 FIAAO Annual Orlando 4 4 $150 $41 $2,456 GIS SHRUG Tallahassee 1 6 $150 $41 $996 GIS-CAMA Tech Conf TBD 2 6 $150 $41 $1,992 TOTAL $11,788 OTHER: No. of Total Daily Room Employees No. of Days Transportation Cost per Daily Per Diem Type of Travel Traveling Traveling Cost per Event Employee per Employee TOTAL General 1 3 $150 $41 $423 General 3 4 $150 $41 $1,842 TOTAL $2,265 TOTAL SCHOOL, CONFERENCE OR OTHER TRAVEL $28,300 TOTAL TRAVEL REQUEST $28,300 Packet Pg. 59  POSTAGE WORKSHEET FY 2016-2017 OKALOOSA Type of Mail Number of Items Postage Rate Total MASS MAILINGS: Notices of Proposed Property Taxes* Personal Property Tax Returns* Agricultural Class of Lands* Final Notices Receipts EXEMPTIONS: Renewal Applications for Homestead and Related Tax Exemptions* Final Notices Receipts Agricultural Exemption Denials/Approvals 250 0.47 $118 Agricultural Exemption Applications 250 0.47 $118 OTHER: (Specify Type) Intent to Deny Homestead Exemption 650 0.47 $306 Military HX Applications/Accceptance Letters 1,120 0.47 $526 Senior Exemption 1,973 0.47 $927 Official Denial Letters (SX, MH, HX) 1,200 6.58 $7,896 Sales Verification & Income Request 3,150 0.68 $2,142 TOTAL MAILINGS $12,032 GENERAL CORRESPONDENCE Office 4,239 0.47 $1,992 Office-Certified Mail 15 6.58 $99 Overnight Mail 5 25.00 $125 Exemptions Investigations 125 6.58 $823 Tangible Personal Property Department 1,400 0.47 $658 TOTAL GENERAL CORRESPONDENCE $3,697 TOTAL POSTAGE REQUEST $15,729 Explain the method you intend to use for the annual application for exemption(s) and the receipt(s) for the fiscal year 2016-17 (e.g., automatic homestead renewal - mailing of receipt, etc.). *The Board of County Commissioners pays for the mailing of TRIM NOTICES per s.200.069 FS *NOTE: If the mass mailing calculation includes the mailing of the Notices of Proposed Property Taxes (TRIM notice), include a letter from your board of county commissioners (BCC). This letter is necessary because this mailing should be at the BCC's expense under section 200.069, Florida Statutes. If the county will directly reimburse you for the postage expense for TRIM notices, do not include it in the total postage request. Packet Pg. 60  EDUCATION WORKSHEET FY 2016-2017 SCHOOLS Number Sponsor City Tuition Texts Attending TOTAL IAAO Various 375 16 $6,000 TOTAL 16 $6,000 WORKSHOPS Number Sponsor City Tuition Texts Attending TOTAL IAAO-CEW TBD $400 1 $400 TOTAL 1 $400 CONFERENCES AND SEMINARS Number Sponsor City Tuition Texts Attending TOTAL PAAF Mid-Winter Tallahassee $225/$75 5 $525 PAAF Post-Leg TBD $225/$75 5 $525 PAAF Annual TBD $375 1 $375 FCIAAO Seminole County $95/$135 4 $380 FCIAAO-TPP Workshop Seminole County $215 3 $645 Gulf Power Symposium Miramar Beach $100 2 $200 HR Seminar Pensacola $230 3 $690 ERISA/IAAO GIS Conference TBD $500 2 $1,000 ERISA/IAAO GIS/SHRUG TBD $130 1 $130 TOTAL $4,470 Number Sponsor City Tuition Texts Attending TOTAL Knowledge Key Associates (IT Training Camp) Orlando $5,000 $5,000 TOTAL $5,000 OTHER EDUCATIONAL EXPENSES (SPECIFY) TOTAL TOTAL EDUCATION EXPENSES $15,870 Packet Pg. 61  VEHICLE INVENTORY FORM FY 2016-2017 Year Leased or Vehicle Make Model Purchased Mileage Assigned Work Unit Ford (200513)