Okaloosa County BOCC — July 18, 2016 — Agenda Packet — reading text

ACTUAL APPROVED ACTUAL INCREASE/(DECREASE) AMOUNT EXPENDITURES BUDGET EXPENDITURES REQUEST APPROVED AMOUNT % OBJECT CODE 2014-15 2015-16 3/31/16 2016-17 2016-17 (1) (2) (3) (4) (5) (6) (6a) (7) NON-OPERATING: 91 E.D.P. CONTRACT RESERVE ----- 92 OTHER CONTRACT RESERVE ----- 93 SPECIAL CONTINGENCY ----- 94 EMERGENCY CONTINGENCY 10,000 10,000 TOTAL NON-OPERATING $10,000 $10,000 Post this total to Post this total to Col. (5) - (3) Col. (6) / (3) Col. (3) Ex. A Col. (5) Ex. A Packet Pg. 55  JUSTIFICATION SHEET FY 2016-2017 OKALOOSA OBJECT CODE AMOUNT OF INCREASE NUMBER NAME SCHEDULE (DECREASE) JUSTIFICATION 11 Official $128,052 ($1,500) Newly elected official taking office 1-1-17. Salary prorated based on current rate of $127,552. 13 Employees (Temp) $7,544 $1 Correction in math from last year 3 Retirement/DROP lump sum annual leave payments vs 1 last year and 3 CFE certification 15 Special Pay $35,806 $24,233 payments @ $2000 each ($6000) 2152 FICA Regular $165,214 $2,425 Increase in special pay 2251 Retirement Official $43,466 $32,091 Newly elected official taking office 1-1-17, retirement rate diffirent from current official. 2252 Retirement Employee $100,019 $354 Increase based on Retirement/DROP lump sum annual leave payments 2253 Retirement SMS/SES $59,962 $3,033 Increase based on Retirement/DROP lump sum annual leave payments in SMS Class 2254 Retirement - DROP $54,575 $7,445 Added 1 position to DROP and Retirement/DROP lump sum annual leave payments 23 Life & Health Insurance $453,607 $76,027 Per directive from BCC - Risk Management Dept. 24 Workers Comp $23,571 ($1,782) Per directive from BCC - Risk Management Dept. resulting in lower Worker's Comp 3152 Appraisal ($87,500) Decrease - Contract compeleted 3159 Other prof services $2,710 ($4,445) Move to new location complete additional expense for movers no longer needed 32 Accounting & Audit $5,700 $600 Additional consultation during annual audit resulting in additional charges. 34 Other Contractual $1,280 $580 Increase due to additional Drug Screenings. 40 Travel $28,300 $5,738 See Worksheet - New employees traveling for education 41 Communications $8,580 $5,480 Adding 13 wireless connections for field agents to be able to upload data while out in field 4251 Postage $15,729 $2,973 See Worksheet - Additional items being mailed. 4451 Rental & Lease Office Equip $2,628 ($101) New contract signed for equipment at lower rate 45 Insurance & Surety $31,104 ($9,548) Per directive from BCC - Risk Management Dept. resulting in lower insurance costs 4651 Repair & Maint Office Equip $3,540 $315 Unexpected repairs to older office equipment 4652 Repair & Maint Vehicle $23,500 ($2,014) Replaced older vehicles 4653 Repair & Maint Office Space $1,000 ($4,000) Move to county office space with maintenance being provided by County 4654 Repair & Maint EDP $28,993 ($6,655) Completed move to new location additonal expense for equipment move no longer needed 47 Printing & Binding $5,850 ($658) Some mail out items being printed in-house rather than using outside printing company 4951 Legal Advertisements $6,875 $75 Possible cost increase to run legal advertisements Price increases in general office supplies. Increase in number of toner cartridges used per machine 51 Office Supplies $60,893 $19,801 as well as price of toner. Additional supplies will be need for new computer tablets. 52 Operating Supplies (Fuel) $26,000 ($2,450) Decrease in number of fleet vehicles 5451 Books $500 ($440) With purchase of new GETAC tablets for field staff will no longer need Atlases 5452 Subscriptions $23,825 $6,522 Increase due to addition of 2 users for Accurint subscription 5453 Education $15,870 $5,855 See Worksheet - New staff needing to attend education training classes 5454 Dues / Membership $7,815 ($1,282) Removed membership in local MLS Service & 3 SHRM memberships 6451 EDP (Capital) $32,500 $2,800 Purchase additional tablets for field staff 6452 Furniture (Capital) $1,800 $1,800 Purchase of 1 office computer desk 6454 Vehicles (Capital) $75,000 $3,000 Plan to replace 3 older fleet vehicles GRAND TOTAL $78,773 Packet Pg. 56  EMPLOYEE CERTIFICATION WORKSHEET FY 2016-2017 OKALOOSA CURRENT DESIGNATIONS 2016-17 POS. ANNUAL NO. POSITION TITLE EMPLOYEE NAME DATE AMOUNT 2 Land & Mineral Appraiser William Thome 2009 4 Assistant Supervisor, Residential Dept. William Cooper 2012 7 Supervisor Residential Dept. Patrick Castille 1994 9 Agriculture Specialist Keith Hilton 1988 11 Land & Mineral Appraiser Robert Work 2008 15 Cartographer Cynthia Howard 2000 16 Sr. Customer Service & Exemptions Spec. Jennifer Chambers 2001 18 Customer Service & Exemptions Spec. Karen Paulk 2005 20 Commercial Analyst Anthony Epperson 2013 23 GIS Coordinator/Cartographer Edward Quinlan 2000 29 Deed Abstractor/Sales Qualification Analyst Anna Garner 2008 30 Supervisor, Commercial & TPP Dept. H. Mack Busbee 2004 33 Residential Appraiser Ernest Goodhart, Jr. 2009 35 Commercial Appraiser James Finlayson 1998 37 Sr. Customer Service & Exemptions Spec Barbara Commander 2009 39 Tangible Personal Property Appraiser William Tyler Henderson 2014 28 Residential Appraiser Timothy Scott Lynn 2016 21 Residential Appraiser Brandon Ellison 2016 TOTAL CURRENT DESIGNATIONS NEW DESIGNATIONS 2016-17 POS. PRORATED NO. POSITION TITLE EMPLOYEE NAME DATE AMOUNT 20 Commercial Appraiser Cody Schanbeck $2,000 6 Residential Appraiser Charles B. Smith $2,000 42 Customer Service & Exemption Investigator Darlene Drury $2,000 TOTAL NEW DESIGNATIONS $6,000 TOTAL CURRENT AND NEW DESIGNATIONS $6,000 Packet Pg. 57  CONTRACT WORKSHEET FY 2016-2017 OBJECT ANNUAL CODE VENDOR NAME PURPOSE OF CONTRACT AMOUNT 3151 ACS CAMA Contract $39,963 3151 Qpublic Web Hosting $10,000 3151 Net South AS 400 Off-site Backup $6,000 3400 Cox Communications Cable Service in Lobby area - North & South Offices $680 4100 Verizon Wireless 2 iPhones, 1 Tablet, 13 Wi-Fi connections for field staff $8,580 4451 Pitney Bowes Lease of Postage Machine-South Office $1,920 4451 Pitney Bowes Lease of Postage Machine-North Office $708 4651 Copy Products Maintenance for Copiers $1,800 4654 Net South AS 400 Operating System Upgrades & Support $2,400 4654 ACS Imaging Maintenance & Support (AppXtender) $7,825 4654 Net South IBM AS 400 Annual Hardware Maint & Software Subscription $3,850 4654 TIG Warranty/Support - 3 Switches