Okaloosa County BOCC — July 18, 2016 — Agenda Packet — reading text

Commission for the Transportation Disadvantaged, and Medicaid, 2. Continue to monitor availability of Department of Community Affairs (CDBG), Enterprise Florida, Inc. (Defense Infrastructure Grants) and Federal Emergency Management Agency (FEMA) grant funds. 3. Continue administration of multiple grant programs including review of financial and accounting systems relative to program revenues and expenditures and daily oversight and monitoring of primary public transit provider and management of three secondary providers. 4. Increase fixed route ridership through route improvements 5. Increase public awareness of public transit, particularly fixed route 6. Increase non-BCC revenue to public transportation 7. Increase grant revenues by developing in-house expertise in grant administration 8. Monitor implementation of the Neighborhood Stabilization Program to ensure compliance with all applicable state and federal regulations. 9. Provide oversight of County’s contracted SHIP service provider to ensure compliance with guidelines 10. Continue to provide public transportation in the form of fixed-route and paratransit service. 11. Continue to support for a City/County transit cooperative Packet Pg. 80  PERFORMANCE MEASURES: Actual Estimate Proposed Performance Measures FY14/15 FY15/16 FY16/17 Farebox Collection –Fixed Route 125,000 112,800 119, 500 Farebox Collection - Paratransit 110,000 114,000 122,836 Input BCC Fixed-Route Operation Contribution 237,000 199,612 68,465 BCC Paratransit Operation Contribution 25,000 25,000 25,000 TDC Route Operation Contribution 0 0 0 Paratransit (Total Ridership) 89,962 95,400 102,078 Medical trips 46,756 48,000 50,640 Employment trips 27,736 31,200 35,724 Other paratransit trips 15,470 13,200 15,714 Output Fixed Route (Ridership) 152,503 132,400 140, 344 NSP New Unit Construction (Units) 0 6 0 Disaster Recovery Grant Funding 0 0 As available CDBG Grant (Neighborhood Revitalization & Economic 0 0 As available Development Defense Infrastructure Grant $200,000 $200,000 $200,000 Two FTE’s Provide Management/Oversight/Compliance To be Efficienc Review of Grant Programs $10,000,000 $9,500,000 determined Two FTE’s Provide Management/Oversight/Compliance y To be $5,000,000 $5,250,000 Review of Capital Investments determined Effectiveness $225,612 $93,465 Reduce General Fund Contribution to Transit Operations $262,000 (reduction of (reduction of $36,388) $132,147) HISTORICAL STAFFING SUMMARY: Category FY14 FY15 FY16 FY17 Full-time Management & Professional 2 2 2 2 Total 2 2 2 2 Packet Pg. 81 EXPENDITURES: Expenditures Budget FY14 FY15 FY16 FY17 FY16/FY17 Increase/ Category Actual Actual Approved Proposed +/- Decrease Operating Expenses $356,599 $237,000 $224,612 $93,456 ($131,156) (58.4%) Grants & Aids $0 $0 $0 $0 $0 0.0% Total $356,599 $237,000 $224,612 $93,456 ($131,156) (58.4%) ACCOUNTS: FY15 FY16 FY17 FY16/FY17 Increase/ Code Category Actual Approved Proposed +/- Decrease 34 Contract Services $237,000 $224,612 $93,456 ($131,156) (58.4%) Decrease is based on increased revenue. 82 Aids to Private Organizations $25,000 $0 $0 $0 0.0% TOTAL $262,000 $224,612 $93,456 ($131,156) (58.4%) Packet Pg. 82  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 18, 2016 TO: Honorable Chairman and Members of the Board FROM: John Hofstad, County Administrator SUBJECT: Inspections/Planning The attached documents provide the program based budgets for the Inspections/Planning Department. Packet Pg. 83  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: PUBLIC SAFETY DEPARTMENT/PROGRAM: GROWTH MANAGEMENT DEPARTMENT/INSPECTIONS DIVISION PROGRAM DESCRIPTION: The Inspections Division of the Growth Management Department enforces the Florida Building Codes (Mechanical, Plumbing, Fuel/Gas, Residential, and Building) and the Fire- Life/Safety codes as mandated by Florida law. The Inspections Division also administers the County’s contractor licensing program as provided in Chapter 489, Florida Statutes, which protects public health and safety by ensuring that all contractors working in our jurisdiction are properly licensed. The Inspections Division receives and reviews permit applications, conducts on-site inspections for compliance with the requisite codes, and provides annual fire safety inspections for existing regulated structures. The Inspections Division provides building permit review services throughout unincorporated Okaloosa County as well as the City of Mary Esther, Town of Shalimar and City of Laurel Hill. The Division also provides Fire/Life Safety reviews for all the independent fire districts north of Eglin Air Force Base as well as Destin - Fort Walton Beach Airport (VPS). The Inspections Division’s enforcement of the Building and Fire/Life Safety codes has earned Okaloosa County an Insurance Services Office (ISO) rating of 4 which enables Okaloosa County’s homeowners to receive favorable homeowners’ insurance rates. The Inspections Division also enjoys an ISO rating of 4 for residential development, and in 2015 earned a 3 for commercial development. REVENUE: Pursuant to Section 553.80, Florida Statutes, the Inspections Division operates as an enterprise fund, using building permit application fees as its primary source of revenue. MAJOR ACCOMPLISHMENTS LAST YEAR:  Instituted (with IS) automated inspections results email program  Instituted (with IS) automated expired program email notification alert  Improved Insurances Services Office Building Code commercial buildings effectiveness rating from 4 to 3  Repaid $150,000 to General Fund of prior years’ cost allocation waivers PROGRAM GOAL: The Inspections Division is responsible for protecting the public health and safety by ensuring that all regulated construction activities meet or exceed the requirements of the Building and Fire/Life Safety codes while providing customer-friendly service to the development industry by ensuring that building permit reviews and inspections are carried out in a timely, uniform manner and operate independently of the County General Fund. KEY OBJECTIVES: 1. Maintain staffing sufficient to meet the following levels of service: a. Inspections performed the next business day for any inspection requested by midnight of the preceding day. b. Provide twice-per-week (Tuesdays and Thursdays) walk-through review of single-family residences, renovations, additions, pools, and accessory structures. c. Provide plans review within time-frames specified by the Florida Statute d. Maintain ability to respond in times of natural disaster. e. Maintain an ISO rating of 4 or better 2. Maintain revenues and reduce costs where possible to enable the Division to function without subsidy. 3. Replace fax permitting with on-line permitting for permits current issued by fax (with IS) Packet Pg. 84 4. Develop voice transcription-based inspections results to reduce paperwork and increase efficiency (with IS). 5. Develop online reports that customers can query on their own to lessen public requests for staff. PERFORMANCE MEASURES: Actual Estimated Proposed Performance Measures FY14/15 FY15/16 FY16/17 FTEs (figure does not include Temp Inspector) 12 12 16 Input Office Locations 2 2 2 Number of building permits issued 9,813 10,000 10,200 Number of Building Inspections 25,076 27,000