Okaloosa County BOCC — July 18, 2016 — Agenda Packet — reading text

by providing effective, timely, and professional enforcement of County Codes and state laws. KEY OBJECTIVES: 1. Investigate complaints of code and ordinance violations within 24 hours or next working day on weekends or holidays. 2. Work with contractors and property owners to achieve compliance with codes and ordinances. 3. Effectively coordinate investigations alleged Code violations with other County departments, the Sheriff’s office, as well as state and federal agencies as applicable. 4. Investigate reports of unlicensed contracting, in conjunction with the Florida Department of Business and Professional Regulation and Sheriff’s Office, if necessary. 5. Organize community clean ups. 6. Increase public awareness of code requirements through public service announcements, informational flyers, and other avenues as appropriate. Packet Pg. 75  PERFORMANCE MEASURES: Actual Estimated Proposed Performance Measures FY14/15 FY15/16 FY16/17 FTEs 4 4 5 Supervisor/Manager 1 1 1 Input Officers 3 3 3 Administrative Assistant 0 0 1 Number of complaints of alleged code violations investigated 2,759 2,900 3,000 Number of contractor licensing investigations (includes 347 425 500 unlicensed contracting as well as contractor misconduct) Number of cases prosecuted to Code Enforcement Board or Court 6 6 5 Output Number of cases presented to contractor licensing boards 3 2 5 Number of community clean ups 4 0 4 Number of lien/code violation public record requests 1,223 1,700 1,750 Citations Issued 13 15 15 Efficiency Number of cases per Code Enforcement Official 690 725 750 Number of cases resolved without necessitating Board action 2750 2892 2990 Effectivene Restitution to victims $40,000 $8,000 No Estimate ss Total fines and fees recovered $2,700 $6,500 No Estimate HISTORICAL STAFFING SUMMARY: Category FY14 FY15 FY16 FY17 Full-time Management & Professional 0 0 0 1 Full-time Operations & Trades 3 4 4 4 Total 3 4 4 5 EXPENDITURES: Expenditures Budget FY14 FY15 FY16 FY17 FY16/FY17 Increase/ Category Actual Actual Approved Proposed +/- Decrease Personnel Services $105,217 $123,957 $149,209 $166,504 $17,295 11.6% Operating Expenses $16,545 $24,906 $29,645 $28,869 ($776) (2.6%) Capital Outlay $0 $0 $0 $25,000 $25,000 0.0% Other Uses $0 $0 $26,271 $25,700 ($571) (2.2%) Total $121,762 $148,863 $205,125 $246,073 $40,948 20.0% Packet Pg. 76 ACCOUNTS: FY15 FY16 FY17 FY16/FY17 Increase/ Code Category Actual Approved Proposed +/- Decrease 10 Salaries & Wages $105,188 $106,192 $122,627 $16,435 15.5% Added an Administrative Assistant (67% General Fund, 33% Inspection Fund) 20 Benefits $34,052 $43,017 $43,877 $860 2.0% 40 Travel & Per Diem $3,150 $3,150 $3,000 ($150) (4.8%) 41 Communications Services $3,840 $3,360 $3,300 ($60) (1.8%) 42 Freight & Postage $500 $500 $500 $0 0.0% 43 Utility Services $1,000 $2,000 $2,000 $0 0.0% 44 Rent & Leases $0 $0 $0 $0 0.0% 45 Risk Management Allocation $2,404 $2,615 $3,197 $582 22.3% 46 Repair & Maintenance $3,671 $4,466 $5,263 $797 17.8% 47 Printing & Binding $350 $400 $400 $0 0.0% 49 Miscellaneous Charges $500 $500 $450 ($50) (10.0%) 51 Office Supplies $750 $750 $750 $0 0.0% 52 Operating Supplies $9,708 $8,704 $7,709 ($995) (11.4%) 54 Books/Pubs/Subs & Memberships $940 $1,000 $600 ($400) (40.0%) 55 Training & Education Expenses $2,200 $2,200 $1,700 ($500) (22.7%) 60 Capital Outlay $21,000 $0 $25,000 $25,000 0.0% Increase is due to replacement of a truck. 99 Reserves $26,808 $26,271 $25,700 ($571) (2.2%) TOTAL $216,061 $205,125 $246,073 $40,948 20.0% Packet Pg. 77  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 18, 2016 TO: Honorable Chairman and Members of the Board FROM: John Hofstad, County Administrator SUBJECT: Coordinated Transportation The attached document provides the program based budget for Coordinated Transportation. Packet Pg. 78  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: GENERAL GOVERNMENT DEPARTMENT/PROGRAM: GROWTH MANAGEMENT/PLANNING DIVISION/TRANSIT AND GRANTS PROGRAM DESCRIPTION: The Transit and Grants Section of the Planning Division serves as the Community Transportation Coordinator as required by Section 427.011 of the Florida Statues and manages in excess of $9 million in state and Federal grants funds through which both paratransit and fixed route services are provided. The Transit and Grants Section is also responsible for oversight of the $3.2 million Neighborhood Stabilization Program (NSP) which provides housing to low to moderate income households, as well as the State Housing Initiatives Partnership (SHIP) program which also addresses affordable housing. In addition to transit and housing programs, this division monitors and oversees various grants as they become available. REVENUE: The Planning Division/Transit and Grants is funded with General Funds with salary supported by State and Federal grants. The Section also receives revenue from grant reimbursement through the NSP and Community Development Block Grant programs. Revenue for transit operations is obtained through fare collections, contracted services, and (soon) advertising bus wraps. Funding for transit operations is subsidized by the Federal Transit Administration, Florida Department of Transportation, Florida Commission for the Transportation Trust Fund, Medicaid and matching local dollars. Miscellaneous non-transit grants (DEO, FEMA, DIG) are utilized for administration fees if feasible. MAJOR ACCOMPLISHMENTS LAST YEAR:  Managed in excess of $8 million in transit related grants  Successfully transitioned a new public transportation provider  Successfully stood up City/County Transit Cooperative  Implement pilot GPS bus-tracker application on fixed routes  Re-initiated the advertising sales program  Provided over 130,000 fixed route trips and over 90,000 in paratransit/door-to-door trips.  Assisted the Public Works and Water & Sewer departments with CDBG grant administration  Initiated construction of 6 additional affordable housing units with NSP funds  Underwent FTA and FDOT Triennial reviews  Successfully coordinated Department of Justice Office of Violence Against Women Safe Haven Grant  Coordinated adoption of updated Local Housing Assistance Plan PROGRAM GOAL: The goal of the Transit and Grants Section is to maximize the procurement and use of state, federal and other grants in order to: 1. Provide the most affordable possible public transportation to citizens of Okaloosa County through the most cost-effective mix of fixed route and paratransit services; 2. Transfer as many paratransit users as possible to fixed route; 3. Reduce General Fund contribution to public transportation; 3. Supplement County funds used for infrastructure; 4. Enable the provision of affordable housing to economically challenged households; 5. Provide grant administration assistance to other County departments and agencies. Packet Pg. 79 KEY OBJECTIVES: 1. Serve as the Community Transportation Coordinator (CTC) for Okaloosa County. This entails grant compliance monitoring and administration of grant funding for Federal Transit Administration, Florida Department of Transportation,