Okaloosa County BOCC — 2013 meeting #1141 (date undetermined) — reading text

Ball, it uses small BB size balls that are shot from a weapon at human targets, they are bio- degradable and not as harmful as Paint Balls. Warrior Base had been using fields provided by the City of Fort Walton. This field was used until the City of Ft Walton closed the property for renovation. They were hopeful to find an alternate location that they could develop to meet their needs. The Old Laurel Hill Landfill site will meet the needs. They request to enter into a Facility Maintenance Agreement with the County. Warrior Base would build some portable buildings that could be easily removed, provide grounds maintenance, and clear a small area for a parking area. In return for the use of the property, the site when not in by Warrior Base, will be open for anyone to use and Warrior Base would utilize any fees collected from the use of the property for upgrades and continued property management. Warrior Base has been involved with the Law Enforcement Academy at Northwest Florida State College in assisting with training with recruits for building entry and arrest techniques and plan on continuing to assist them with their training. The property at the Old Laurel Hill Landfill was retained by the Parks Division in accordance with the Parks Master Plan. It was Land Banked for future use as development occurs. It is isolated at the end of Robbins Road and is surrounded by vacant wooded land tracts. This type of activity will provide a recreational need in the county. Staff believes this to be a worthwhile program and would benefit the Parks with maintenance costs and groundskeeping staff time. Packet Pg. 432 OPTIONS: Approve/Disapprove RECOMMENDATION: Approve the Facility Maintenance Agreement between Okaloosa County and Warrior Base Airsoft and allow Chairman to sign agreement. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 433  Facility Management Lease Between Board of County Commissioners Okaloosa County, Florida To Warrior Base Airsoft The Board of County Commissioners, Okaloosa County, Florida (Hereinafter referred to as “COUNTY”) leases to Warrior Base Airsoft (Hereinafter referred to as “LESSEE”) the property formally known as the Laurel Hill Landfill, and retained for Park property. This lease is effective the day of , 2013. For and in consideration of the use of the property Warrior Base Airsoft, the parties hereto agree as follows: 1. LESSEE is granted sole authority to manage the property for events organized or approved by LESSEE throughout the year. During times the LESSEE has no events scheduled, LESSEE shall allow the general public to use the premises without charge. COUNTY employees have the right to enter the property when deemed necessary and to inspect the property for compliance. 2. All organizations or vendors authorized to schedule events by the LESSEE shall carry adequate commercial liability, workers compensation and other insurance to protect the interest of the COUNTY and the LESSEE. The nature and activity of the event shall determine the amount of insurance required; however, the amount of such liability coverage shall not be less than a combined single limit of one million dollars ($1,000,000.00). In addition, such organizations and vendors shall sign an indemnification and hold harmless agreement in favor of the COUNTY and the LESSEE. 3. LESSEE is responsible for maintaining the premises in a clean, safe and sanitary condition. This includes housekeeping and lawn maintenance and trash pickup and removal. All trash and waste material shall be removed promptly. 4. COUNTY shall pay the water, and electric utilities. COUNTY shall perform minor repairs to the county portion of the roadway and onsite parking area. 5. LESSEE agrees to utilize revenues derived from the use of the facilities, including fees and event profits, for the general facility maintenance, facility improvements and recreational improvements and recreational functions. Additionally, LESSEE agrees, that within (90) days of the end of the County’s fiscal year, to provide the County with an audit performed by an independent certified accountant of all income and expenses. 6. The term for this lease shall be two (2) years from the effective date. This Agreement may be terminated by either party, at any time, with or without cause, upon no less than one hundred-twenty (120) days notice, in writing to the other party. On expiration of the two (2) year term, the lease may be renewed with the mutual agreement of LESEE and COUNTY. Packet Pg. 434  7. The annual lease fee is one dollar. 8. Under no circumstance is LESSEE to be considered an agent or employee of the COUNTY. 9. LESSEE shall maintain public liability insurance against Bodily Injury, Property Damage and Personal and Advertising Injury exposures. The amount of such liability coverage shall not be less than a combined single limit of three hundred thousand dollars ($1,000,000.00). The insurance contract shall list Okaloosa County as an Additional Insured. 10. To the fullest extent permitted by law, LESSEE shall indemnify and hold harmless COUNTY, its officers and employees from liabilities, damages, losses, and cost including but not limited to reasonable attorney fees, to the extent caused by the negligence, recklessness, or intentional wrongful conduct of the LESSEE and other persons employed or utilized by the LESSEE in the performance of this Agreement. 11. COUNTY retains the right to post safety and other informational signage on the property. The presence or absence of such signage shall not relieve LESSEE, organizers or vendors from warning the public about hazards associated with particular events. 12. LESSEE shall not construct any structure or make modifications to existing facilities during the term of this lease unless approved by the Board of County Commissioners. Any construction will require structures to be temporary and constructed is a neat and presentable manner. All construction must address safety, drainage, and parking. Necessary repairs can be made without approval. All elements used for execution of Airsoft Games must be temporary and easily removable, 13. LESSEE shall be responsible for providing County with a schedule of all events on the property. Changes without notice or mis-representation of schedule could result in termination of agreement. 14. LESSEE agrees that all Airsoft pellets used on the property must be bio-degradable. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their duly authorized representatives. FOR Warrior Base Airsoft Okaloosa County, Florida By_____________________________ By______________________________ Don Amunds, Chairman Date____________________________ Date_____________________________ Packet Pg. 435 Packet Pg. 436 Packet Pg. 437 Packet Pg. 438  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 16, 2013 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Marler Park Boat Parking & Outdoor Exhibit Area Inspection Services DEPARTMENT: Public Works BCC DISTRICT: 2 STATEMENT OF ISSUE: With the upcoming construction of the expanded boat parking area at Marler Park and the construction of the exhibit pad behind the Emerald Coast Convention Center, staff is requesting approval of Construction Engineering & Inspection services from HDR, Inc. The scope includes full construction monitoring, testing and contract administration for a not to exceed fee of $75,834.50. The construction bid for the project is $1.06 million. BACKGROUND: In order to ensure that construction proceeds in accordance with the approved plans, staff has requested the attached scope and fee proposal from HDR, Inc. to provide monitoring and inspection services. Tasks to be performed under this scope of services include daily activity oversight, materials testing, construction engineering services, progress monitoring and approval and overall contract administration. This scope of services will run concurrent with the awarded construction contract to ensure complete compliance with the contract documents. HDR will schedule and run all construction related meetings, keep all records during construction and be responsible for materials testing. Costs for these inspection services will be shared equally between the Tourist Development Department and the Parks Division as this is a joint effort project. Both the TDD and Public Works Directors have reviewed and approved this scope of services and related fee. OPTIONS: Approve/Deny authorization of task order 67 to HDR, Inc for Construction Engineering & Inspection Services at the Marler Park Boat Ramp and Outdoor Exhibit Area in the not to exceed amount of $75,834.50. RECOMMENDATIONS: Approve authorization of task order 67 to HDR, Inc for Construction Engineering & Inspection Services at the Marler Park Boat Ramp and Outdoor Exhibit Area in the not to exceed amount of $75,834.50. Packet Pg. 439 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 440 Packet Pg. 441 Packet Pg. 442 Packet Pg. 443 Packet Pg. 444 Packet Pg. 445 Packet Pg. 446 Packet Pg. 447 Packet Pg. 448 Packet Pg. 449  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 16, 2013 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Emerald Coast Volleyball Club request for a Qualified Beach Vendor Certificate DEPARTMENT: Public Works BCC DISTRICT: Two STATEMENT OF ISSUE: Emerald Coast Volleyball Club (ECVC) has submitted an application for a Qualified Beach Vendor Certificate to conduct classes at the volleyball courts located at the Newman C. Brackin Park (the Boardwalk). BACKGROUND: ECVC is registered as a non-profit organization that trains children from ages 8 to 18 in both indoor and beach volleyball to help prepare for college scholarships. The club offers: 16 weeks of training (twice a week for 2 hours); custom jerseys; coaches to attend 10-12 weekend tournaments from Panama City to Gulf Shores; game film reviews when requested. The fee is $400 per child and is prorated according to start date. Training is offered for free or at a discounted rate for financially challenged participants. Emerald Cost Volleyball Club requests the use of the volleyball courts located at the Boardwalk to conduct their beach classes. The lessee of the Newman C. Brakin Park, Surfside Ventures,