Fort Walton Beach Council agenda — 12-08-2010 - regular — reading text

installation of 6, 100 square feet of brick pavers at 29 Eglin Parkway NE. 5. 1. 1. Grant funds will be released to the applicant upon approval of the maintenance agreements, completion of all improvements listed on the approved site plan, submittal of all invoices relative to the approved improvements and verification by Staff that the improvements have been installed in accordance with the approved plan. 28- 6. ATTACHMENTS: 6. 1. Application and Cost Estimate 6.2. Site Plan and Drawing 6. 3. CRA Meeting Minutes, November 4, 2009 7. SIGNATURE BLOCK: I 7. 1. Submitted By: YU.WC CP, Principal Planner Christy R. ohnson, 7. 2. Reviewed and Concur: Michael D. Beedie, P.E., City Engineer 7. 3. Reviewed for Agenda: R 4T. vM Meams 29_ i N Ity 18 NE E? glin Pkwy, Fort Walton Boach, Ft. 32546, 950.708 -2040 September 18, 2009 Christy R Joliason, AICP Engineering Services Department City.of Fort Walton Beach P. O. Box 4009 Fort Walton Beach, FL 32549 RE: Letter of Request for Funds under the Matching Streetscape Grant Program, Please accept this letter as my application for fL mds wider the Matching Streetscape Grant Program for proposed improvements at 29 Eglin Parkway within the FDGT right-of-way. A site plan showing the proposed improvements is attached, as well as a list ofthe improvements, and their associated estimated costs, to be included in the project area. As the estimated cost of the improvements is $ 48, 750.62, the amount of our grant request under the Matching Streetscape Chant Program is 50 %, or $ 24,375 up to the maximum allowed by the snatching program. I hereby request this application for grant funds be put through the City' s review and approval process. Please let me know of any questions I may answer or any additional information I may provide. Respectfully submitted, Agent for FNBT Bank 850 -598 -3079 30- CRA 11/ 04/ 09 APPROVAL OF MINUTES Mr. ey moved to approve the minutes of the regular CRA meeting of September , 2009. . Klement seconded motion and it carried unanimously with Covey, Ke edy, Klement, Le Reed, and Tona in favor (Gossom absent). Mr. Reed moved to prove the minutes of the special CRA meetin September 17, 2009. Mr. Covey seco ed motion and it carried unanimously Covey, Kennedy, Klement, Legg, Reed, and a in favor (Gossom absent). Ms. Klement moved to approve th inutes of the spe09 workshop meeting of October 155 2009. Mr. Reed seconded motion d it carrie nanimously with Covey, Kennedy, Klement, Legg, Reed, and Tona in favor ( so absent). NEW BUSINESS— INTRODUCTION OF CUL L CENTER DIRECTOR Ellen Middlebrook Herron, the new ctor of the City Heritage Park and Cultural Center, discussed the many changes s is working on for the N ' s Center, including the Indian Temple Mound Museum. C ges include landscaping, renova ' n of the galleries, new ways to interpret materials, rep ' replacement of the seashell arches, an a development of a logo as a way to promo he museum and property. The Board noted a importance of the museum and the grounding property as a vital part of the City and that th oard is willing to help in any it can. Ms., Janson noted that funding is available in the CRA budget for sod to help stabilize sion 01t is occurring on the Mound, planters, and general upkeep on an as- needed basis. STREETSCAPE GRANT AWARD TO FIRST NATIONAL BANK AND TRUST Ms. Johnson advised the property agent for First National Bank and Trust submitted an application for the Matching Streetscape Grant funds for work completed at 29 Eglin Parkway NE on Florida Department of Transportation ( FDOT) right -of w - ay for streetscape improvements. The scope of the proposed improvements included the demolition of existing concrete sidewalk and the installation of 6, 100 linear feet of interlocking brick pavers. Ms. Johnson continued that the applicant has submitted an estimated cost of $48, 750. 62 for the right -of -way improvements, which qualifies for the $ 10, 000 in matching grant funds, and that the application has been found by Staff to be in conformance with the program guidelines. Ms. Johnson requested the CRA Board recommend the Matching Streetscape Grant to First National Bank and Trust in the amount of $ 10, 000 for the installation of 6, 100 feet of brick pavers at 29 Eglin Parkway NE. Mr. Reed moved to recommend award of the Matching Streetscape Grant to First National Bank and Trust in the amount of $10, 000 for the installation of 6, 100 feet of brick pavers at 29 Eglin Parkway NE. Mr. Covey seconded motion. Mr. Tona commented that those taking advantage of the grant program tend to be the most affluent and capable as opposed to the opposite as those who are unable to do so, and that the Board may want to consider a way to amend the program where those less capable parties are encouraged to apply and discourage those who are able to fund their projects. However, Mr. Tona stressed that his comments do not reflect poorly against First National Bank or any other recipients of the grant program. 31- CRA 11/ 04/ 09 FIRST NATIONAL BANK GRANT AWARD The Vice -Chairman called for the vote on the motion and it carried unanimously with Covey, Kennedy, Klement, Legg, Reed, and Tona in favor (Gossom absent). E VIEW BY THE CIl Th City Attorney gave a presentation and review of the Interlocal Agreement between the RA and % eaty Council, the CRA Bylaws, and the Budget Process. The City Attorney intr uced the Finance Director, Brandy Wunker, who was available to answer any budget estions the might have. The City Atto ey noised Chapters 163, Ethics and 189, Special Districts, of the F rida Statutes; discussed the Ikgal perspectives of CRA budgeting; discussed the Interlocal reement which defines the roles f the City and the CRA; and reviewed the CRA by -laws. The City Attorney co eluded by stating this was for the Board' s informat' n and reference, and for the Board to conSpi r whether there are any changes that need to made to the Interlocal Agreement or by -laws, a the handling of requests for budget items. CODE ENFORCEMENT PRgQENTATION Tim Bolduc, Building Official, dvised the goal of cod/ ent is always to accomplish compliance and not to impose p ishment. Mr. Bolduthe top 12 code enforcement violations, including grass height oth undeveloped ed), refuse containers, litter, and unlicensed non -operative items; xplained the timical eof code cases; and how to file a complaint. UNFINISHED BUSINESS —TOUR ACTIO I Ms. Johnson advised the notes from the sr 15 CRA Tour of the Uptown /Central City District were attached and that the Board con with the tours in the future. REVIEW OF CRA MONTHLY FINANC U There was no discussion regarding this PROGRESS OF PROJECTS Ms. Johnson reported on the followi g: Chester Pruitt Park: The reop Wing of the park was hel on October 24 and it was well attended by the neighborhood d community. Streetscape Improvement Pr ects- Chestnut Avenue Carson D ' e Third Street: The design of a general consulting service ntract for city projects. A and engineering services . contract is expected to be ward in January 2010 with design starting fter March 2010. Minor Update to CRA an: The Board will discuss at their Decembe meeting Chapter 11 of the Implementation P an to determine if there are any projects that eed to be added or removed. Landmark Center: o application has been received by the City from the dev per to date. Ms. Johnson added a developer would like to amend the site plan to allow a hote on the property as a condition use, which would have to go through the Municipal Planning Boa Santa Rosa ound Boardwalk/ Brooks Landing Boardwalk: Staff is working on a m ter plan for ents. a gatewa ntrance to the boardwalk and is working on securing private property eas SOU SIDE PROJECT: Mic el Beedie, Engineer, updated the Board on the Soundside project, advising the City as r eived approval from HUD to provide the infrastructure for the project, and a special meeti f Council will be held on November 10 at 5 pm on how to proceed. 32- 231 Long Lake drive ESTIMATE Miramar Beach, FL 32550 DATE: April 29, 2009 850- 259 -4261 To: FIRST NATIONAL BANK & TRUST JOB/ PROJECT: First National Bank & Trust Attn: Bob Shirley 29 N. Eglin Parkway 29 N. Eglin Parkway Ft Walton Beach, FL 32548 Ft. Walton Beach, FL 32548 TERMS* JOB DESCRIPTION Installation of interlocking pavers —to include bedding sand, crushed aggregate, concrete edge restraint, brick pavers, diamond cutting and clean up. Remove 4,600 sq. ft. of concrete sidewalk Install 6, 100 sq, ft. of brick pavers ( 4x8 pavers —color mix 32) TOTAL ESTIMATED JOB COST t $ 48, 760. 62 Contractor submits this proposal for work on the property described above. Upon acceptance, Contractor agrees to furnish labor and materials necessary to improve the above premises in a good, workmanlike and substantial manner according to the terms, specifications, provisions, prices and plans ( if any). Any alteration or deviation from above specifications Involving extra costs, will be executed only upon written orders and will become an extra charge, over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. The above prices, specifications and conditions are satisfactory and are hereby approved and accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Approved and Accepted by (Contractor): Date: Approved and Accepted by (Owner):