Fort Walton Beach Council agenda — 12-08-2010 - regular — reading text

and, City of Ft. Walton Beach, hereinafter referred to as the Recipient Agency. PURPOSE: This Interlocal Agreement outlines the requirements for the transfer and use of property obtained by the Okaloosa County Board of County Commissioners under a grant with the State of Florida, Division of Emergency Management, U. S. Department of Homeland Security Grants Program. The executed contract number for this grant is 09- DS- 31- 01- 56 -01. DISCUSSION: Funding has been provided to purchase communication equipment as enumerated in the Region 1 Public Safety Interoperability Sub -Grant Budget Detail Worksheet to provide for interoperability within Okaloosa County. RESPONSIBILITIES: Okaloosa County Board of County Commissioners agrees to transfer temporary ownership of the property listed below to the Recipient Agency which agrees to maintain the property at its sole expense. In addition the Recipient Agency agrees to Audit Requirements of the property which may include, but not limited to, on -site visits by County, State or Federal staff, limited- scope audits as defined by OMB Circular A -133, as revised, and/or other procedures. The Recipient Agency agrees to use all property for its intended purposes. The Recipient Agency agrees not to-transfer, rent, sell, lease, alienate, donate, mortgage, encumber or otherwise dispose of the listed property without prior written consent of the Okaloosa County Board of County Commissioners. The Recipient Agency agrees to administer a system to protect, preserve, use, maintain, and dispose of the:'property listed below according to applicable county, state and federal guidelines. In the event the roperty is lost, destroyed or damaged beyond repair the Recipient Agency will compensate the County as determined by the granting agency. By entering into this Agreement, the Recipient Agency agrees to comply and cooperate with any monitoring procedures deemed appropriate by Okaloosa County Board of County Commissioners and'the State of Florida, Division of Emergency Management, U. S. Department of 'Homeland Security Grants Program for a period of five (5) years. It is further agreed upon that the Recipient Agency will comply and cooperate with any inspections, reviews, investigations or audits deemed necessary by the Comptroller or Auditor General. The Recipient Agency further agrees to provide an annual written report on asset condition and location.. In addition the Recipient Agency agrees to participate in initial radio equipment training and Communication Exercise Training, when scheduled, in order to effectively prepare for and respond to real time events. 23- The Recipient further understands that if the necessary funds are not available to fund this agreement as a result of action by Congress, U. S. Department of Homeland Security, the State Legislature, the Office of the Chief Financial Officer or the Office of Management and Budgeting, all obligations on the part of the County shall terminate. DESCRIPTION OF' PROPERTY: As listed on Included Schedule A: AUTHORITY: This Interlocal Agreement is created by the authority of the Okaloosa County Board of County Commissioners, Okaloosa County, Florida and the Recipient Agency listed below. OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS By: William J. Roberts 111, Chairman Date: CITY OF FT. WALTON BEACH By: Printed Name/Titte: Date: 24-  SCHEDULE A PROPERTY DESCRIPTION SERIAL NUMBER P7150 —Portable Encrypted Radios -- 8 Charger -- 8 Belt Clip— 8 P5150 — Portable Radios —31 Charger —31 Belt Clip —31 Advancetec Charger - 10 Received by: Date: Items requiring annual reporting 25-  Page 1 of 2 Carole Jones From: Toni Craig [ tonicraig@c;ox.net] Sent: Thursday, March 05, 2009 4:08 PM To: Mike Dutton Cc: Carole Jones Subject: RE: Ft Walton IL.doc /Control # 09 -0022 Chief The interlocal agreement is legally sufficient: However, as with all grants, I encourage *you and M's. Dunworth to have a copy of the actua I-grant conditions and requirements. That way, you will have direct knowledge of those particulars. Thank you. Toni L. Craig Attorney at Law Fla Bar No 115444 850) 243 -6969 www.tonicraig.info From: Mike Dutton ( maiito: mdutton @fwb.org] Sent: Thursday, March 05, 2009 2: 33 PM • To: Toni Craig Cc: Carole ] ones Subject: FW: Ft Walton IL.doc % Control # 09 -0022 Toni, Please review these documents for legal sufficiency and advise if you need anything else from me to process this for the March 24th meeting. Many thanks. Mike Dutton, Fire Chief City of Fort Walton Beach Fire Dept. 5 NE Hollywood Blvd. Fort Walton Beach, FL 32548 850)833 -9564 direct line 850)833 -9565 office 850)833 -9685 fax mdutton@fwb.org Original Message---- - From: Silvia Womack [ maiito :swomack@co.okaloosa.fl.us] Sent: Friday, February 27, 2009 9: 44 AM To: Mike Dutton; Tony Taylor Subject: Ft Walton FL.doc Gentlemen: Ram- unsure who will take this agreement to the Council but have attached the Interlocal Agreement for your agency's execution. Please print two (2) copies, sign both, and return both to me. We will then have the County affix their signature and•complete the Schedule A which will act as your receipt. - If you should have trouble viewing the document, go to ' View" and turn off "Markup ". If you have an older version of Word and can't turn MARKUP off, then you can go to File, Print, then scroll down to "Print What" and select "Document" not "Document: showing markup ". If you should have any questions, please call. 3/ 16/ 2009 26-  CITY COUNCIL MEETING December 8, 2009 Consent Agenda Matching Streetscape Grant for 29 Eglin Parkway NE. Synopsis: The CRA' s program is to match First National Bank' s investmentfor streetscape improvements up to 10, 000 Agenda Item Number: 14  CITY OF FORT WALTON BEACH, FLORIDA MEMORANDUM To: Robert T. Mearns, City Manager From: Christy R. Johnson, AICP, Principal Planner Through: Michael D. Beedie, P. E., City Engineer Date: November 19, 2009 Subject: Request to Award Matching Streetscape Grant for 29 Eglin Parkway NE 1. BACKGROUND: 1. 1. The Matching and Landscape Grant Program was approved by City Council on June 24, 2001, and modified on April 27, 2004. The modification included a name change to the Matching Streetscape Grant Program. The Matching Streetscape Grant Program is a 50/ 50 matching grant program that provides grants up to $ 10, 000 as an incentive for commercial property owners to provide approved landscaping, lighting, underground utilities and other streetscape amenities in public rights -of w - ay or on private property, providing an easement is granted. 1. 2. The program was modified again on August 26, 2008, by resolution to allow departmental approval of grants up to $4, 999. 1. 3. The Property Agent for First National Bank and Trust has submitted an application for Matching Streetscape Grant funds for work completed at 29 Eglin Parkway NE on Florida Department of Transportation ( FDOT) right -of w - ay for the purposes of streetscape improvements. 1. 4. The scope of the proposed improvements included the demolition of 4, 600 square feet of existing concrete sidewalk and the installation of 6, 100 square feet of interlocking brick pavers. The difference between the square feet of concrete removed and the square feet of brick pavers installed is the installation of pavers over varying widths of grass strips that had existed in between the former concrete sidewalk and the parking lot. 2. DISCUSSION: 2. 1. Constructing streetscape improvements along Eglin Parkway is prioritized in the FY 2009 -10 Program of Projects and is a recommendation in Chapter 5, Section 5. 4.6. 3, of the Fort Walton Beach Community Redevelopment Agency Plan (2007). 2.2. The Matching Streetscape Grant Program guidelines require the applicant to submit a site plan showing the proposed improvements, a list of amenities to be provided in the public right -of way - or streetscape easement, and a cost estimate showing the total 27_  project cost and the amount of grant funds requested. The applicant is required to enter into a maintenance agreement with the City to guarantee the maintenance of the improvements. 2. 3. The application for streetscape improvements at 29 Eglin Parkway NE has been reviewed by Staff and has been found to be in conformance with the program guidelines. 2. 4. The applicant has submitted an estimated cost of $48,750.62 for the right -of way - improvements. The total estimated cost qualifies the applicant for $ 10, 000 in matching grant funds. 2. 5. Under the current funding provisions of the program, the grant amount is limited to 50 percent or less of the cost of the qualifying improvements, not to exceed $ 10, 000 per applicant. 2. 6. The CRA Board reviews and recommends approval of the matching grant funds to City Council. 2. 7. The grant funds are awarded after the improvements are in place, a maintenance agreement is approved by City Council, and the applicant has submitted copies of the receipts for the improvements to Staff. 2. 8. The installation of both the pavers and ramps have been inspected and approved by the Constructions Operations Manager. 3. FINANCIAL INFORMATION: 3. 1. There are sufficient funds to provide the matching grant of $10, 000 for the streetscape improvements at 29 Eglin Parkway NE in CRA Account No. 109 -2000 -552 -8200 Landscaping / Irrigation 50150 Grant Program). 4. CRA RECOMMENDATION: 4. 1. On November 4, 2009, the CRA Board recommended award of a Matching Streetscape Grant to First National Bank and Trust in the amount of $105000 for the installation of 6, 100 square feet of brick pavers within the right -of way - at 29 Eglin Parkway NE. 5. RECOMMENDATION: 5. 1. Staff requests City Council authorization to award a Matching Streetscape Grant to First National Bank and Trust in the amount of $10, 000 for the