Fort Walton Beach Council agenda — 12-08-2010 - regular — reading text

require a plan for other lessees, and noted the Fair Association has different events at the facility and some are last minute events. The City Attorney explained that part of the use of the property is rented to profit agencies, not non -profit agencies, and from the beginning Council has determined that they would be looking at the profits as well as the non -profit agencies. She continued that the lease to a municipal purpose as they have a state purpose under their charter, and they do other activities that may be outside of their state charter, such as the car or gun show. Having a plan gives Council oversight on the activities; it does not change the rent or increase the rent on what is being done. Mr. Reeves appreciated the City Attorney's response, but questioned why the City does not monitor the activities of other lessees. The City Attorney responded the City does not allow sub lessees or assignments, and that the City is allowing the Fair Association to assign some portion of their property. Bull Rigdon of the Fair Association stated he does not agree with the City Attorney and that the fair is there to serve the entire state.He is, however, satisfied with the lease and feels the City Manager did a great job in the renegotiation of the lease. Mr. Rigdon stated the Fair Association will continue to support city, state, county, and federal governments. The Mayor asked for public input. There was none. Mr. Garvie moved to approve the lease between the City and the C. H. " Bull" Rigdon, Jr. Fairgrounds at a rental amount of $4,721. 27 for this fiscal year, payable the first day of October during the term of the lease and then payable on the first day of January, March, and June. Mr. Reeves seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor. RES. 2009 -48, BUDGET AMENDMENT A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, AMENDING THE FISCAL YEAR OCTOBER 1, 2009 THROUGH SEPTEMBER 30, 2010 BUDGET TO MAKE CERTAIN AMENDMENTS TO DESIGNATED APPROPRIATIONS, OF CITY FUNDS; AND PROVIDING AN EFFECTIVE DATE. The Finance Director advised this resolution amends the FY 2009 -10 budget to reflect adjustments to lease agreements approved by the City Council for the Emerald Coast Science Center and the C. H. " Bull" Rigdon, Jr. Fairgrounds, resulting in an appropriation from undesignated fund balance of $ 17, 852, with no net change to the General Fund budget of 18, 610, 604.00. The Mayor asked for public input. There was none. Mr. Garvie moved to adopt! Res. 2009 -48.Mr. Patterson seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor. 7- W. Regular Council Meeting November 24, 2009 CRA BE DESIGNATE=D AS FUNDING SOURCE FOR $ 200, 000 IN CONSULTING AND ENGINEERING EXPENSES FOR SOUND SIDE Michael Beedie, City E=ngineer, advised that in order to determine the economic feasibility of pursuing the Sound Side project, a market study and a Phase I environmental assessment are needed. The cost of the market study is $ 3, 500.00 and will take 4 to 5 weeks to complete, and the environmental assessment is $ 1, 750.00 and will take 4 weeks to complete, for a total cost of 5, 250.00. Mr. Beedie continued- that based on the results of the market study, Staff will recommend to Council to either pursue closing the mortgage secured by the US Department of Housing and Urban Development (HUD), or cease pursuing the completion of the development. Mr. Beedie explained that because this project lies within the Community Redevelopment Area CRA), Staff recommends utilizing CRA funds for the pre- closing expenditures for the development. Mr. Beedie also requested that the City's competitive Purchasing Policies and Procedures be waived for all Sound Side development expenditures to allow the Fort Walton Beach Housing Authority to utilize con=sultants and contractors already involved in the development, which will also save time and money in completing the items required to proceed with the completion of the development. James Robbins, 30 Comet Street and member of the Housing Authority Board, advised that the total population of the previous development was 174; the total number of persons in the new Sound Side developme=nt will be 500. Mr. Robbins also commented that the Housing Authority Board unanimously agreed to support all the endeavors in regards to the market study. The Mayor asked for public input. There was none. Mr. Patterson moved to utilize CRA Funds in the amount of $3, 500 for a market study and 1, 750 for a Phase I Environmental Assessment from HUD, not to exceed $ 5, 250, to fund the required pre -closing expenditures for the Sound Side affordable housing development, and to waive the City' s competitive Purchasing Policies and Procedures for all Sound Side development expenditures to allow the Fort Walton Beach Housing Authority to utilize consultants and contractors already involved in the development. Mr. Garvie seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor. Discussion ensued regarding the name of the Sound Side development since it is not located on the Sound. Mr. Robbins explained the decision on the name came from the executive director of the Housing Authority, and the Housing Authority Board had the final decision on the name. Mr. Beedie explained the plat has been submitted and recorded, and if it was decided to change the name the entire recording process would have to be repeated. CITY MANAGER REPORTS The City Manager discussed his idea of a Council Retreat to develop a 2010 Action Plan for the City, to include setting goals that can be reasonably achieved, are realistic, and can be achieved in a relatively short period of time. The City Manager mentioned two objectives that he believes need discussion or direction are an annexation campaign designed to bring additional lands into the City to increase revenues and even the City's boundaries, and a bond issue to raise funds to replace elements of the City's aging infrastructure. He also would like discussion to include one to two other items approved by the Council. The City Manager suggested a possible date of Saturday, January 9, 2010, for the Council retreat; however, one Council member is not available and asked for alternate dates. 8-  4W Regular Council Meeting November 24, 2009 CITY MANAGER REPORTS ( CONT) Consensus of Council was to discuss at the December 8 meeting possible dates for the retreat and also other ideas. The City Manager asked John Hofstad, Utilities Director, to give an update on the repair of Lift Station 1. Mr. Hofstad advised the repairs are done, the last week was spent installing the lines, and the system is restored and back in service. The City Manager advised of changes in the stormwater utility fee and that he would like to schedule a special meeting to discuss the changes at 5 pm on December 8, before the regular Council meeting. The City Manager advised City offices will be closed on Thursday and Friday, November 26 and 27, for Thanksgiving, but the Golf Club will be open. The City Manager also congratulated Charlotte Dunworth, the City's Budget and Grants Manager, on the arrival of her baby son, Scott Dunworth. MAYORICOUNCIL COMMENTS Mr. Holmes welcomed the new Administrative Services Director, and thanked Mark Wiltsie for his years of service to the City. Mr. Miller wanted the public to realize that the City Manager and his Staff have the full support of the City Council. Mr. Reeves reiterated Mr. Miller's comments, and that Staff and the City Manager are always helpful and knowledgeable in answering questions or concerns he might have. Mr. Garvie reflected on Sen. Gaetz's comments on consolidation of services, and that he would like the possible consolidating of services with the County discussed in a January meeting. Mr. Patterson stated his support of the City Manager and that he is doing a great job in the day - to -day operations of the City. Mr. Patterson also expressed his excitement at the changes taking place in the Carson Drive area, and the residents should be proud of what is taking place. Mr. Rynearson stated he was pleased that there were four qualified citizens who applied for the MPB vacancy. The Mayor noted the Veterans' Day Ceremony on November 11 at the Beal Memorial Cemetery, and the O' Sullivan /Creel ribbon cutting of their new building. He also advised that StageCrafters presented their annual Community Service Award to the Recreational and Cultural Services Department. The Mayor also noted that Mark Wiltsie has been a professional and wished him well on his retirement. The Mayor also discussed the handouts for Council to read from the Florida League of Cities. The Mayor and Council wished everyone a " Happy Thanksgiving." 9- I •w Regular Council Meeting November 24, 2009 ADJOURNMENT There being no further business, the meeting adjourned at 7: 54 pm. APPROVED: A`• ATTEST: CITY CLERK Ive  CITY COUNCIL MEETING December 8, 2009 Consent Agenda Removal of fixed assets. Synopsis: Per Chapter 2 74. 0 7 F.S., record in the Council minutes, the removal ofcertain fixed assets from the City' s accounting records Agenda Item Number: 3. 2  City of Fort Walton Beach MEMORANDUM Date: December 8, 2009 To: Robert Meams, City Manager From: Brandy Wunker, Finance Director Subject: Disposal of Fixed Assets L BACKGROUND: 1. 1 The City undertakes an inventory of fixed assets each year to determine any fixed assets that are obsolete, uneconomical or inefficient for continued use and items that no longer serve a useful function. Pursuant to Florida Statute Title XVIII, Chapter 274.07, the City is required to record in the Council minutes the disposal of fixed assets identified as meeting the above mentioned criteria. 2. DISCUSSION: 2. 1 Attached is a list of items that have been identified in accordance with Florida Statute for the fiscal year ended September 30, 2009. These items were disposed of, traded in, or sold at auction. 3. FINANCIAL: 3. 1 There is no financial impact associated with this agenda item. 4. RECOMMENDATION: 4. 1 Staff respectfully requests authorization, pursuant to Florida Statute Title XVIII, Chapter 274. 07, to record in the Council minutes, the removal of fixed assets per the attached list from the City' s accounting records. 5. SIGNATURE BLOCK: 5. 1 Submitted by: \ 2 o`l randy Wunker. Finance Director