Okaloosa County BOCC — July 14, 2014 — reading text

300 Maintain least level of staff per 1,000 unincorporated county population1 (does not include GM 5 5 5 Efficiency Director or Financial Coordinator) Maintain least staff cost per taxpayer budget dollar (budget divided 1/$88,380 1/$94,024 1/$100,023 by number of staff) Achieve shortest development review time in region Yes, 120 days Yes, 120 days Yes, 120 days Continue participation in NFIP Effectiveness Total Number of Flood Policies 11987 11726 11,800 Total Premiums in Flood Zones 5,289,266 5,524,550 Avg. Policy Premium (All Zones) 437 464 Savings Per Policy in SFHA 183 195 Minimum of 195 Maintain and improve CRS rating Yes, Class 5 Yes, Class 5 Yes, Class 5 Packet Pg. 70 Packet Pg. 71  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 14, 2014 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett, County Administrator SUBJECT: Code Enforcement The attached document provides the program based budget for the Code Enforcement Department. Packet Pg. 72  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: PUBLIC SAFETY DEPARTMENT/PROGRAM: GROWTH MANAGEMENT/CODE ENFORCEMENT DIVISION PROGRAM DESCRIPTION: The Code Enforcement Division protects the health, safety, and quality of life of Okaloosa County’s residents and visitors by ensuring compliance with the Land Development Code and other ordinances adopted by the Board of County Commissioners, enforcing licensing and other legal requirements associated with the contracting and building trades, and processing building code violations in conjunction with the Building Official through appropriate boards and authorities. The Code Enforcement Division provides administrative and professional service to the Code Enforcement Board as well as the Construction, Mechanical, Plumbing, and Electrical competency boards. Through Interlocal Agreements between the Board of County Commissioners and their respective city councils, the Code Enforcement Division also administers competency board cases (in conjunction with the County Building Official) for the City of Mary Esther and the City of Destin. REVENUE: The Code Enforcement Division is funded within the General Fund. Supporting revenue of the General Fund are ad valorem taxes, communications service tax, local business tax, permits and fees, state shared revenue, charges for services, judgments and fines, miscellaneous revenue and transfers from other funds. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 101,687 100,736 104,598 139,677 Operating Expenses 15,757 17,636 24,445 29,013 Capital Outlay 0 0 0 21,000 Reserves 0 0 26,808 26,808 Total 117,444 118,372 155,851 216,498 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 3 3 3 4 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 3 3 3 4 Packet Pg. 73 MAJOR ACCOMPLISHMENTS LAST YEAR:  Initiated and administered 4 community clean ups  Initiated 4 proactive area sweeps  Implemented Citizen’s Code Enforcement Auxiliary PROGRAM GOAL: To protect the health, safety, and quality of life of Okaloosa County’s residents and visitors by providing effective, timely, and professional enforcement of County Codes and state laws. KEY OBJECTIVES: 1. Investigate complaints of code and ordinance violations within 24 hours or next working day on weekends or holidays. 2. Work with contractors and property owners to achieve compliance with codes and ordinances. 3. Effectively coordinate investigations with other County departments, the Sheriff’s office, as well as state and federal agencies as applicable. 4. Investigate reports of unlicensed contracting, in conjunction with the Florida Department of Business and Professional Regulation, if necessary. 5. Organize community clean ups. 6. Institute the use of citizen volunteers as an auxiliary for administrative functions. 7. Increase public awareness of code requirements through public service announcements, informational flyers, and other avenues as appropriate. PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 FTEs 3 3 4 Input Supervisor/Manager 1 1 1 Officers 2 2 3 Number of complaints of alleged code violations investigated 2,500 2,490 2,500 Number of contractor licensing investigations (includes 320 298 350 unlicensed contracting as well as contractor misconduct) Output Number of cases prosecuted to Code Enforcement Board or Court 5 6 5 Number of cases presented to contractor licensing boards 6 3 10 Number of community clean ups 4 4 4 Number of lien/code violation public record requests 470 710 600 Citations Issued 12 5 8 Efficiency Number of cases per Code Enforcement Official 833 830 625 Number of cases resolved without necessitating Board action 2,489 2,481 2,485 Effectivene Restitution to victims $3,750 $2,500 No Estimate Total fines and fees recovered $1,175 $1,300 No Estimate Packet Pg. 74  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 14, 2014 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett, County Administrator SUBJECT: Coordinated Transportation The attached document provides the program based budget for Coordinated Transportation. Packet Pg. 75  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: GENERAL GOVERNMENT DEPARTMENT/PROGRAM: GROWTH MANAGEMENT/PLANNING DIVISION/TRANSIT AND GRANTS PROGRAM DESCRIPTION: The Transit and Grants Section of the Planning Division serves as the Community Transportation Coordinator as required by Section 427.011 of the Florida Statues and manages in excess of $9 million in state and Federal grants funds through which both paratransit and fixed route services are provided. The Transit and Grants Section is also responsible for oversight of the $3.2 million Neighborhood Stabilization Program (NSP) which provides housing to low to moderate income households. In addition to transit and NSP programs, this division oversees various grants as they become available. REVENUE: The Planning Division/Transit and Grants is funded with General Funds with salary supported by State and Federal grants. The Section also receives revenue from grant reimbursement through the NSP and Community Development Block Grant programs. Revenue for transit operations is obtained through fare collections and advertising bus wraps. Funding for transit operations is subsidized by the Federal Transit Administration, Florida Department of Transportation, Florida Commission for the Transportation Trust Fund, Medicaid and matching local dollars. Miscellaneous non-transit grants (DCA, FEMA, DIG) are utilized for administration fees if feasible. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 0 0 0 0 Operating Expenses 205,059 290,775 290,775 0 Capital Outlay 0 0 0 0 Grants & Aids 25,000 25,000 25,000 25,000 Total 230,059 322,743 315,775 25,000 2 full-time positions associated with this function are paid out of Planning Division 0108. MAJOR ACCOMPLISHMENTS LAST YEAR:  The Transit and Grants Section of the Planning Division managed in excess of $8 million in transit related grants  Successfully garnered $715,000 in additional Neighborhood Stabilization Program Funds.  Provided over 175,240 fixed route trips and over 141,000 in paratransit/door-to-door trips.  Assisted the Public Works and Water & Sewer departments with CDBG grant administration  Facilitated award of Department of Justice Office of