Okaloosa County BOCC — July 14, 2014 — reading text

Packet Pg. 61 Performance Measures Estimat Adopte Actual ed d FY13 FY14 FY15 FTEs 3 3 4 Input Supervisor/Manager 1 1 1 Officers 2 2 3 Number of complaints of alleged code violations 2500 2490 2500 investigated Number of contractor licensing investigations (includes unlicensed contracting as well as 320 298 350 contractor misconduct) Output Number of cases prosecuted to Code 5 6 5 Enforcement Board or Court Number of cases presented to contractor 6 3 10 licensing boards Number of community clean ups 4 4 4 Number of lien/code violation public record 470 710 600 requests Citations Issued 12 5 8 Efficiency Number of cases per Code Enforcement Official 833 830 625 Number of cases resolved without necessitating 2489 2481 2485 Board action Effectiveness No Restitution to victims $3,750 $2,500 Estimate No Total fines and fees recovered $1,175 $1,300 Estimate Packet Pg. 62 MAJOR ACCOMPLISHMENTS LAST YEAR: • Initiated 4 proactive area sweeps • Initiated and administered 4 community clean ups • Implemented weekend coverage PENDING CHALLENGES • Loss of Sheriff’s Environmental Unit Beginning in Fiscal Year 2012, the Sheriff’s Environmental Unit (3 uniformed officers detailed to abandoned vehicle, illegal dumping, derelict vessel and similar complaints) and was defunded. As a result, these calls began to be routed to Code Enforcement. On October 1, 2013 Code Enforcement began tracking the former environmental calls it receives. From October 1, 2013 until present Code Enforcement has addressed 76 vehicle issues, 9 vessels, and 28 illegal dumping calls • Unlicensed Contracting The Code Enforcement Division is receiving an increasing number of calls pertaining to unlicensed contracting activities. To combat this, and to address the increasing workload associated with the dissolution of the Sheriff’s environmental Unit, the Department is proposing to add an additional Code Enforcement Officer position. Packet Pg. 63 EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 101,687 100,736 104,598 136,558 Operating 15,825 17,636 24,445 29,013 Expenses Capital Outlay 0 0 0 21,000 Reserves 26,832 26,604 26,808 26,808 Total 144,344 144,976 155,851 213,379 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 3 3 3 4 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 3 3 3 4 Packet Pg. 64  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: PUBLIC SAFETY DEPARTMENT/PROGRAM: GROWTH MANAGEMENT DEPARTMENT/INSPECTIONS DIVISION PROGRAM DESCRIPTION: The Inspections Division of the Growth Management Department enforces the Florida Building Codes (Mechanical, Plumbing, Fuel/Gas, Residential, and Building) and the Fire- Life/Safety codes as mandated by Florida law. The Inspections Division also administers the County’s contractor licensing program as provided in Chapter 489, Florida Statutes, which protects public health and safety by ensuring that all contractors working in our jurisdiction are properly licensed. The Inspections Division receives and reviews permit applications, conducts on-site inspections for compliance with the requisite codes, and provides annual fire safety inspections for existing regulated structures. The Inspections Division provides building permit review services throughout unincorporated Okaloosa County as well as the City of Mary Esther, Town of Shalimar and City of Laurel Hill. The Division also provides Fire/Life Safety reviews for all the independent fire districts north of Eglin Air Force Base. The Inspections Division’s enforcement of the Building and Fire/Life Safety codes has earned Okaloosa County an Insurance Services Office (ISO) rating of 4 which enables Okaloosa County’s homeowners to receive favorable homeowners’ insurance rates. REVENUE: Pursuant to Section 553.80, Florida Statutes, the Inspections Division operates as an enterprise fund, using building permit application fees as its primary source of revenue. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 1,043,492 1,038,466 1,060,707 1,086,099 Operating Expenses 556,736 548,410 400,108 405,167 Capital Outlay 0 0 0 26,000 Other 0 0 0 98,650 Total 1,600,228 1,586,876 1,460,815 1,615,916 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 12 12 12 12 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 12 12 12 12 Packet Pg. 65 MAJOR ACCOMPLISHMENTS LAST YEAR:  Co-sponsored with BIA training session to enable contractors and Inspections staff to receive continuing education credits  Upgraded permitting software (with IS)  Improved General Liability Insurance Certificates requirements. PROGRAM GOAL: Inspections Division’s is responsible to protect the public health and safety by ensuring that all regulated construction activities meet or exceed the requirements of the Building and Fire/Life Safety codes while providing customer-friendly service to the development industry by ensuring that building permit reviews and inspections are carried out in a timely, uniform manner and operate independently of the County General Fund. KEY OBJECTIVES: 1. Maintain staffing sufficient to meet the following levels of service: a. Inspections performed the next business day for any inspection requested by midnight of the preceding day. b. Provide twice-per-week (Tuesdays and Thursdays) walk-through review of single-family residences, renovations, additions, pools, and accessory structures. c. Provide plans review for single family home in 5 working days, commercial plans in 10 working days. d. Maintain ability to respond in times of natural disaster. e. Maintain an ISO rating of 4 or better 2. Maintain revenues and reduce costs where possible to enable the Division to function without subsidy. 3. Implement credit-card permit payment 4. Replace fax permitting with on-line permitting for permits current issued by fax Packet Pg. 66 PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY13 FY14 FY15 FTEs 12 12 12 Input Office Locations 2 2 2 Number of building permits issued 7,554 7,325 7,350 Number of Building Plans